EXP2480-PUR7776 FINAL 0920.pdf

PUR 7776 (Eff. 03/2016) Page 1 of 2 60A-1.045, F.A.C.

DESCRIPTION OF INTENDED

SINGLE SOURCE PURCHASE

(PUR 7776)

AGENCY: Florida Department of Health (FDOH)

TITLE: ReadyOp Incident Management Software Short description of the commodity or service desired: Internet Based Incident Management Software, User Licenses, and Scan Silos.

CONTACT:

Name: Katrina Ferguson Address: 4052 Bald Cypress Way, Tallahassee, FL 32399 Telephone: 850-617-5854 Email: Katrina.Ferguson@flhealth.gov

Internal tracking number, if any: EXP2480

Date posted: 09/21/22 @ 4:00 pm Last day for receipt of information: 10/12/22 @ 4:00 pm

This description of commodities or contractual services intended for purchase from a single source is posted in accordance with sections 120.57(3) and 287.057(3), Florida Statutes and will remain posted for a period of at least 15 business days.

Commodity or Contractual Service Required (commodity or United National Standard Products and Services Code (UNSPSC), manufacturer, model, and description, as appropriate):

42171500 Mobile medical services disaster management products and mobile medical services supplies 43231508 Inventory management software 43232202 Document management software 43231507 Project management software

Quantity or Term (as appropriate):

3 years

Requestor (division, bureau, office, individual, as appropriate):

FDOH, Division of Emergency Preparedness and Community Support, Bureau of Preparedness and Response

PUR 7776 (Eff. 03/2016) Page 2 of 2 60A-1.045, F.A.C.

Performance and/or Design Requirements (e.g., intended use, function or application, compatibility, requirements; reference to policy, rule, statute or other act of the Legislature, etc., as appropriate):

The FDOH, Division of Emergency Preparedness and Community Support, Bureau of Preparedness and Response, has the need to purchase incident management software that combines six ways of communication (voice and conference calls, texts, emails, alerts, video and radio communications) to securely store, share and view photographs, maps, rosters and other files with other approved users quickly and from any location during disaster responses, via internet. The software must be able to consolidate all emergency management functions into one system to expedite emergency response functions and maintain all documentation necessary for public records and reimbursement.

Intended Single Source:

Cleartronic, Inc ReadyOp Communications

Estimated Dollar Amount:

$480,000.00

Justification for single source acquisition (what is necessary and unique about the product, service or source; steps taken to confirm unavailability of competition, as appropriate):

• ReadyOp Incident Management Software is the only product that meets the specifications and is only available from Cleartronic, Inc. ReadyOp Communications

• In accordance with Chapter 60A-1.045, Florida Administrative Code, the FDOH, Division of Emergency Preparedness and Community Support, requests authorization to purchase, as a single source, an annual subscription of the internet-based incident management software system, licenses, and Scan Silos from Cleartronic, Inc ReadyOp Communications.

Approved By (names & titles, as appropriate, e.g., requestor, requestor management, information systems, budget, purchasing):

Samantha Washington, Chief, Bureau of General Services

Prospective vendors are requested to provide information regarding their ability to supply the commodities or contractual services described. If it is determined in writing by the agency, after reviewing any information received from prospective vendors, that the commodities or contractual services are available only from a single source, the agency shall: provide notice of its intended decision to enter a single-source purchase contract in the manner specified in s.120.57(3), FS.