Exhibt_C_-_Insurance_Requirements_Chart.pdf

This is an Insurance Requirements Chart for County of Volusia, Florida's EMS Invoicing Services solicitation (ITB #26-B-68TF). The County seeks comprehensive EMS invoicing services encompassing data processing, printing, and mailing of approximately 88,000 invoices annually. The contractor must process invoices and mail them within one business day of receiving data files submitted two to three times weekly via Secure File Transfer Protocol, utilize National Change of Address filtering to reduce returned mail, and maintain strict HIPAA, HITECH Act, and ARRA compliance through execution of a Business Associate Agreement. Sealed proposals were due March 25, 2026, at 3:01 p.m. through the County's eProcurement Portal, with a question deadline of March 11, 2026, and a non-mandatory solicitation opening scheduled for March 25, 2026. The successful contractor will receive an initial three-year contract term with options for two subsequent one-year renewals or one two-year renewal, contingent upon mutual written agreement and County Council approval.

The contractor must maintain Professional Liability insurance with minimum coverage of $1,000,000 per claim and $2,000,000 aggregate, and Cyber Insurance with minimum coverage of $2,000,000 per claim and $4,000,000 aggregate. Cancellation requires thirty days' written notice to the Certificate Holder at the County of Volusia Purchasing & Contracts Division. Pricing shall be submitted on a per-invoice basis covering all costs associated with data processing, formatting, printing, folding, stuffing, envelopes, and paper, with postage excluded as a direct pass-through cost. Payment terms default to net 45 days from invoice receipt. The solicitation includes a local preference provision allowing a three percent discount to respondents with documented permanent business locations in Brevard, Lake, Orange, Osceola, Seminole, or Volusia County, and all nongovernmental contractors must submit a signed Human Trafficking Attestation form. Price redetermination provisions are available annually based on documented wage, material, or fuel cost increases.