Exhibits A Cost Proposal _ Library Media Book.pdf
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- Solicitation number
- PE-62600-NONST-2027-000000141
- Issued by
- Chatham County, Georgia
About this file
This is an Exhibit A Cost Proposal form for RFP 27-02, issued by the Board of Public Education for the City of Savannah and the County of Chatham, Georgia, for Library Media Books, Materials, and Support Services. The solicitation seeks to establish one or more qualified full-service suppliers to serve approximately 51 media centers across the jurisdiction. The RFP invites sealed proposal packages from qualified firms capable of providing comprehensive library book supply services, non-print resources, and ancillary services. The contract is structured as an annual agreement, with qualification for suppliers contingent upon ability to guarantee percentage discounts for orders exceeding $5,000.00.
The cost proposal requires suppliers to specify availability across multiple material categories, including elementary and secondary print materials, academic print materials, non-print materials, eBooks, pre-binds, and paperbacks of various formats. Vendors must provide discount percentages for adult and juvenile titles in hardcover, library edition, and paperback formats, as well as for cataloged and processed books with options for machine-readable cataloging, processing services, and theft-detection device installation. Additional pricing components include discounts for non-print items such as CDs, DVDs, audio books, eBooks, and kits. The proposal requires vendors to specify delivery terms, indicating whether free shipping and FOB destination are available, and the mode of shipment. Suppliers must also disclose the total number of unique items available in their stock and database.
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RFP 27-02 Library Media Books/Materials and Support Services (Annual Contract) | Page 1
BOARD OF PUBLIC EDUCATION FOR THE CITY OF SAVANNAH AND THE COUNTY OF CHATHAM
RFP 27-02 – EXHIBIT A – COST PROPOSAL
Library Media Books / Materials and Support Services (Annual Contract)
EXHIBIT A
SCHEDULE OF CATEGORIES
1. AVAILABILITY – Please specify which of the following materials categories your firm supplies:
Materials Category Supplier of these Materials Y/N
Total # of Unique Items in Your Stock
Elementary print materials
Secondary print materials
Academic print materials (university/college level)
Non-print materials (kits, audio books) eBooks
Pre-binds
Paperbacks
Children’s paperbacks
YA paperbacks
Adult paperbacks
Opening Day Collection Services
2. PRINT MATERIALS:
Print Materials Discounts for Orders
A. Adult Titles (Fiction and Non-Fiction)
Hardcover Editions %
Publisher’s Library Editions %
Mass Market Paperback Editions %
B. Juvenile Titles (Fiction and Non-Fiction)
Trade Hardcover Bindings %
Publisher’s Library Editions %
Juvenile Reinforced Bindings %
Pre-Bound Books:
Paperbacks %
Trade %
Quality Paperback Editions %
Mass Market Paperback Editions %
C. Short Discount Publications: Text, technical, medical, small presses, university presses, etc. (Discount must be commensurate with the discount from the publisher.)
D. Cataloged and Processed Books – or Component Parts (include total support detail and brochures for these services)
D.1 Machine-Readable Cataloging Price per record $
Otherwise (Explain)
D.2 Processing: Completely Processed Books
Processed Books without Mylar jacket $
Cataloged and Processed Books with Mylar Jacket $
D.3 Theft-Detection Devices: Installation of commonly used theft-detection devices is offered.
Completed Processed $
Otherwise (theft only) $
RFP 27-02 Library Media Books/Materials and Support Services (Annual Contract) | Page 2
EXHIBIT A (continued)
SCHEDULE OF CATEGORIES
3. NON-PRINT MATERIALS:
Non-Print Materials Discounts for Firm Orders
A. CDs %
B. DVDs %
C. Audio Books %
D. eBooks %
E. Kits %
F. Cataloged and Processed Non-print Items – or – Component Parts (include total support detail and brochures for these services)
F.1 Machine-Readable Cataloging Price per record $
F.2 Processing: Completely processed non-print item $
Otherwise (explain)
F.3 Theft-Detection Devices: Installation of commonly used theft-detection devices is offered:
Completed Processed $
Otherwise (explain)
Additional charges $
4. DELIVERY – INSIDE DELIVERY REQUIRED
A. Free Shipping ___Yes or ____No
B. FOB - Destination ___Yes or ____No
C. Indicate mode of shipment (e.g. UPS, FEDEX)
5. ITEM AVAILABILITY:
How many unique items are available for purchase through your database?
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