Exhibit E Online Bid Room Information.pdf
PDF 107 KB Posted
- Solicitation number
- HHS0017582
- Issued by
- Bexar County, Texas
About this file
This document is an exhibit providing instructions for accessing and using the HHS Online Bid Room for submitting responses to Texas Health and Human Services solicitation HHS0017582, which pertains to Fire Protection System Maintenance at San Antonio State Hospital. The document outlines the optional electronic submission process available to bidders as an alternative to other submission methods identified in the main solicitation package. All prospective bidders must follow a multi-step registration process to gain access to the system, beginning with requesting an account through the IAMOnline portal using a non-HHS employee or organization registration link. Once an Agency Sponsor approves the access request, users receive an IAMOnline registration email with a seven-day activation window to set up their account. The document emphasizes that the registration process may require several days to complete and recommends allowing sufficient time before the response due date, as late submissions are not accepted. Existing users with prior access to the Enterprise Portal or IAMOnline must complete a separate new registration using a different email address, as the system does not permit duplicate email addresses across multiple accounts.
The document specifies that use of the HHS Online Bid Room is entirely optional and subject to all terms, conditions, and requirements outlined in the complete solicitation package. Bidders are responsible for carefully reviewing the entire solicitation package to understand specific submission requirements, forms, delivery methods, and deadlines. Technical difficulties encountered during optional electronic submission through the online bid room do not constitute valid grounds for protesting a contract award. Additional support is available through the IAMOnline Help Page or the Help Desk, which operates Monday through Friday from 7:00 a.m. to 7:00 p.m. Central Time, reachable at 512-438-4720 or 855-435-7181 (toll-free).
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Text version
Version 1.40 Revision Date 07/22/2025
Exhibit E
HHS Online Bid Room Information
HHS0017582
Bids/responses for this solicitation may be submitted electronically using the HHS Online
Bid Room or any other method identified in the solicitation. Use of the HHS Online Bid
Room is optional and is subject to all terms and conditions, affirmations, and other requirements of the solicitation as any other method of submission.
Read and review the solicitation package and all associated documents carefully before completing and submitting a response in the form and manner described in the solicitation package. Questions regarding the solicitation must be addressed to the Point of Contact in the solicitation package. The Point of Contact is identified in the solicitation package.
Submit the solicitation response in the form and manner described in the solicitation package on or before the response due date and time.
IMPORTANT: The solicitation package will identify the specific form and method of delivery. Failure to adhere to the requirements in the solicitation package may result in disqualification.
Access to the HHS Online Bid Room is a multi-step process.
All Online Bid Room Users:
• Follow the provided link to access the IAMOnline – Sign-in page.
• Next, click the link labeled “Request account as a non-HHS employee or register organization” to request a new account. Please note, the external user ID should be an email address.
• Users can find detailed instructions here; Follow the organization or external user account request steps as directed.
• Once the Agency Sponsor receives and approves the access request, users will receive an IAMOnline registration email to set up their IAMOnline account.
• The user will click the Activate Account button to set up their account promptly. Please note that the link will only be active for seven (7) days for security reasons.
Note: Applicants who already have access to the previous Enterprise Portal and/or IAMOnline for other applications, MUST complete a new registration to receive access to the online bid room. The new registration must be completed with a different email than the original account as the IAMOnline portal does not allow the same email address to be used for two different accounts.
IMPORTANT: The registration process may take several days. Allow enough time for the registration process to submit your bid by the response due date. Late solicitation responses are not accepted.
The optional use of the HHS Online Bid Room and any resulting technical difficulties which may prevent a successful, responsive electronic submission of a solicitation response shall not be sufficient basis for a protest of a contract award.
https://iamonline.hhs.state.tx.us/ https://gatewayaw.hhs.state.tx.us/publicHelpGuide/Content/External/EXT_HomePage.htm
Version 1.40 Revision Date 07/22/2025
Visit the IAMOnline Help Page for more information. For additional assistance, contact the
Help Desk at 512-438-4720 or 855-435-7181 (toll-free), 7:00 A.M. to 7:00 P.M., CT, Monday to Friday.
https://gatewayaw.hhs.state.tx.us/publicHelpGuide/Content/External/EXT_HomePage.htm
File details come from the government source that posted it. Updated .