Exhibit_D_PriceSchedule_Event_16361.xlsx
XLSX spreadsheet 21 KB Posted
- Attached to
- 2025 DWP Section Meeting Conference
- Solicitation number
- 2000016361
- Issued by
- Cass County, Minnesota
About this file
This document is an Exhibit D, Price Schedule for a Request for Bid (RFB) related to the 2025 MDH Drinking Water Protection Section Meeting. The event is scheduled to take place from January 28-30, 2025, with alternative dates of February 4-6, 2025. The responding company must provide lodging for 150 single occupancy rooms, with check-in on January 28 and check-out on January 30, 2025. The document outlines the required meeting rooms and associated equipment, including a general session room and four breakout session rooms. Catering is required for breakfast, morning break, lunch, afternoon break, and dinner for 150 attendees over the course of the event.
The document includes a cancellation policy that specifies potential fees based on the timing of the cancellation notice received. Lodging cancellation fees are also outlined, with varying charges depending on the notice period. The responding company agrees that it will not seek any additional costs or fees beyond those specified in this document.
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Text version
Sheet1
| Name of the Conference: | 2025 MDH Drinking Water Protection Section Meeting | ||
| Date(s) of the Conference: | 01/28/2025 - 01/30/2025, Alternative dates: 02/04/2025 – 02/06/2025 | ||
| Responding Company Name: | |||
| SEE EXHIBIT C AND EXHIBIT C, SUPPLEMENT 1 FOR DETAILS | |||
| LODGING | |||
| Check-in Date: | 01/28/2025 (for attendees), 01/27/2025 (for Committee Members - 2 Rooms) | ||
| Check-out Date: | 01/30/2025 |
| Single Occupancy | |||
| Number of Rooms | 150 | Dates |
(check the date(s) being bid)
| PRICE | ||
| Room Charge (per room/night) | (preferred) | |
| Tax (per room/night) | (alternate) | |
| Total Cost (per room/night) | $0.00 |
| SHUTTLE SERVICES | |
| The lodging facility, conference facility, and parking must be within one-quarter (¼) mile of each other or the Contractor must be able to provide shuttle services to and from the sites at no additional cost to the State. If shuttle services are required, the State prefers that the Contractor provide shuttles free of charge, but if the Contractor does charge for shuttles, the cost, per attendee, per day, must be listed below. |
| Are Shuttle Services Required? |
| Yes |
| No |
If yes, price per attendee/day
| ADDITIONAL PROPERTIES |
| Please list here the addresses of any additional properties or facilities included in offer. Add additional lines if necessary. |
| PARKING needed for 150 | |
| Number of spots/day available | |
| Price per day per car |
MEETING ROOMS
| Registration Area | Quantity | Price Per Day | # Days | # Rooms | Extended Price | |
| 1 | 8' Skirted Tables | 2 | 2 | 1 | $0.00 | |
| 2 | Chairs | 4 | 2 | 1 | $0.00 | |
| 3 | Electrical Access | 1 | 2 | 1 | $0.00 | |
| 4 | Wi-Fi Access | 1 | 2 | 1 | $0.00 | |
| 5 | Room Charge | 1 | 2 | 1 | $0.00 | |
| 6 | Surcharge | 1 | 2 | 1 | $0.00 | |
| 7 | Taxes | 1 | 2 | 1 | $0.00 | |
| TOTAL | $0.00 |
| General Session Room | Quantity | Price Per Day | # Days | # Rooms | Extended Price | ||
| 1 | Standing Podium | 1 | 2 | 1 | $0.00 | ||
| 2 | Tables and Chairs for 150 Attendees | 1 | 2 | 1 | $0.00 | ||
| 3 | Instructor Table | 1 | 2 | 1 | $0.00 | ||
| 4 | LCD Projector with Wireless Presenter | 1 | 2 | 1 | $0.00 | ||
| 5 | Large Screen | 1 | 2 | 1 | $0.00 | ||
| 6 | Microphone (with Table Stand) | 1 | 2 | 1 | $0.00 | ||
| 7 | Microphone (Lavalier) | 1 | 2 | 1 | $0.00 | ||
| 8 | Sound Equipment | 1 | 2 | 1 | $0.00 | ||
| 9 | Electrical Access | 2 | 2 | 1 | $0.00 | ||
| 10 | Wi-Fi Access | 1 | 2 | 1 | $0.00 | ||
| 11 | Surcharge | 1 | 2 | 1 | $0.00 | ||
| 12 | Taxes | 1 | 2 | 1 | $0.00 | ||
| TOTAL | $0.00 | ||||||
| The General Session Room MAY be used towards the total of Breakout Session Room(s) needed. | |||||||
| If allowed, the General Session Room will count for one Breakout Room: | 1 |
| Breakout Session Room(s) | Quantity | Price Per Day | # Days | # Rooms | Extended Price | |
| 1 | Standing Podium | 1 | 2 | 4 | $0.00 | |
| 2 | Instructor Table | 1 | 2 | 4 | $0.00 | |
| 3 | Two - 8' Skirted Rear Tables for Handouts | 1 | 2 | 4 | $0.00 | |
| 4 | Tables and Chairs for 30 Attendees | 1 | 2 | 4 | $0.00 | |
| 5 | LCD Projector with Wireless Presenter | 1 | 2 | 4 | $0.00 | |
| 6 | Large Screen | 1 | 2 | 4 | $0.00 | |
| 7 | Microphone (Lavalier) | 1 | 2 | 4 | $0.00 | |
| 8 | Sound Equipment | 1 | 2 | 4 | $0.00 | |
| 9 | Electrical Access | 1 | 2 | 4 | $0.00 | |
| 10 | Wi-Fi Access | 1 | 2 | 4 | $0.00 | |
| 11 | Room Charge | 1 | 2 | 4 | $0.00 | |
| 12 | Surcharge | 1 | 2 | 4 | $0.00 | |
| 13 | Taxes | 1 | 2 | 4 | $0.00 | |
| TOTAL | $0.00 |
| CATERING | |||||
| Breakfast | Afternoon Break | ||||
| Number of Attendees | 150 | Number of Attendees | 150 | ||
| Number of Days | 2 | Number of Days | 1 | ||
| Per Person | Per Person | ||||
| Food | Food | ||||
| Gratuity | Gratuity | ||||
| Tax | Tax | ||||
| Total | $0.00 | Total | $0.00 |
| Morning Break | Dinner | ||||
| Number of Attendees | 150 | Number of Attendees | 150 | ||
| Number of Days | 2 | Number of Days | 1 | ||
| Per Person | Per Person | ||||
| Food | Food | ||||
| Gratuity | Gratuity | ||||
| Tax | Tax | ||||
| Total | $0.00 | Total | $0.00 |
| Lunch | ||
| Number of Attendees | 150 | |
| Number of Days | 1 | |
| Per Person | ||
| Food | ||
| Gratuity | ||
| Tax | ||
| Total | $0.00 |
All charges must be listed on this spreadsheet. The State will NOT pay for anything that is not included on this spreadsheet. Responder can add lines to this spreadsheet if necessary
CANCELLATION POLICY. Stated below, in dollar amounts, are any charges that could be applied if the conference is cancelled for any reason other than non appropriation. If no charge is indicated below, the State will determine that the Contractor will not charge the cancellation fee.
Any fee stated must be stated in United States currency. The State will realize as a zero amount any fee stated as a formula or percentage or other fee not specifically stated in United States currency.
| Conference Date Cancellation Notice (all services except lodging) | ||
| Received Prior to First Program Dates | Cancellation Fee | |
| Between 117 and 60 days | $ | |
| Between 59 and 46 days | $ | |
| Between 45 and 31 days | $ | |
| Between 30 and 15 days | $ | |
| Between 14 days and 0 days | $ |
| Lodging Cancellation Notice | ||
| State below your cancellation fee, per reservation, if the conference is cancelled for any reason other than non appropriation. | ||
| Received Prior to First Program Dates | Cancellation Fee | |
| Between 30 and 15 days | $ | |
| Between 14 and 3 days | $ | |
| Between 72 and 48 hours | $ | |
| Between 48 and 24 hours | $ | |
| Less than 24 hours | $ |
The Contractor agrees that it will not seek any additional costs or fees. The Contractor understands that in the event that the conference is cancelled, the State agency is responsible for paying the cancellation fees.
&"-,Bold"Exhibit D, Price Schedule
&10RFB Exhibit D Price Schedule (Rev. 11.05.2021)
File details come from the government source that posted it. Updated .