2025_DWP_Section_Meeting_Conference.pdf
PDF 26 KB Posted
- Attached to
- 2025 DWP Section Meeting Conference
- Solicitation number
- 2000016361
- Issued by
- Cass County, Minnesota
About this file
This document is a formal Request for Bid (RFB) issued by the Health Department of the State of Minnesota for a contract to provide a 2025 Drinking Water Protection (DWP) Section Meeting Conference. The conference is to be held on preferred dates of January 28-30, 2025 or alternative dates of February 4-6, 2025, with an estimated 150 attendees. The contract term is anticipated to be from November 1, 2024 to June 30, 2025. The conference facility must be located within Cass, Crow Wing, and Douglas Counties. Prospective bidders must submit their responses through the SWIFT Vendor Supplier Portal by October 24, 2024 at 3:00 PM Central Time.
The price schedule for the conference must be submitted as Exhibit D. Bidders must enter $0.01 as the line item bid price. The State does not guarantee a minimum number of attendees or meals, and the prices listed will be firm. The solicitation indicates that the State is interested in doing business with small, minority-owned, woman-owned, veteran-owned, and economically disadvantaged businesses, and respondents are asked to indicate if they meet the criteria for the State's Small Business Procurement Program.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| SampleContractExhibits_Event_16361.pdf | ||
| DNR_RFB_North_Ban_Lake_Rd_Gravel___Grading.pdf | ||
| Conference_Attachments_16361.pdf | ||
| Conference_RFB_16361.pdf | ||
| Exhibit_D_PriceSchedule_Event_16361.xlsx | XLSX spreadsheet |
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Text version
Event Description THIS IS A FORMAL REQUEST FOR BID (RFB). Non-electronic and e-mail responses WILL NOT BE ACCEPTED. The response must be submitted in the Supplier Portal no later than the date and time called for in the Finish Time in the Event Details.
PURPOSE AND BACKGROUND. The purpose of this Solicitation/Event is to receive responses and award a contract with a Contractor to provide 2025 Drinking Water Protection Meeting Conference.
DATES: The dates for the conference will be one option from the following selected dates: Preferred Dates are January 28, 2025 to January 30, 2025. Alternative Dates are February 4, 2025 to February 6, 2025.
The estimated number of attendees in 150. The State does not guarantee a minimum number of attendees, or meals. Prices listed on the pricing pages are firm and will not be adjusted if the number of attendees falls below the estimate.
GEOGRAPHICAL LIMITATIONS: The conference facility must be located within Cass, Crow Wing, and Douglas Counties only.
ANTICIPATED CONTRACT TERM: The term of this contract is anticipated to be from November 1, 2024, to June 30, 2025.
SUBMITTING QUESTIONS. Questions from prospective responders regarding this solicitation must be submitted in writing to Linda.Nelson@state.mn.us no later than October 21, 2024, at 3:00 PM Central Time. All questions received by the cutoff date and time will be responded to via an addendum.
For questions about the SWIFT Vendor Supplier Portal, please contact the Vendor Assistance Help Desk at (651) 201-8100, option #1, and then option #1 again.
Submit all requested documentation, including, but not limited to, the following documents:
1. Attachment A: Responder Declarations
2. Attachment B: Responder Form(s)
3. Attachment D: Additional Information
4. Exhibit D: Price Schedule
General Comments
- Event Comments and Attachments
1. Event Detail
2. RFB
3. Solicitation Attachments
4. Sample Contract and Exhibits
5. Exhibit D: Price Schedule
General Questions Question Response
DIVERSITY AND INCLUSION
Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size
Event Details
PUBLIC EVENT DETAILS
Submit To: Health Department Contact: Nelson,Linda C Phone: 651/201-4639
Email: linda.nelson@state.mn.us
Event ID Format Type Page H1201-2000016361 Sell RFx 1 Event Round Version 1 1 Event Name 2025 DWP Section Meeting Conference Start Time Finish Time 10/16/2024 10:00:00 10/24/2024 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.
And:
Is your business a for-profit business that is majority owned, operated and controlled by:
• a racial minority,
• a woman,
• a person with a substantial physical disability,
• a veteran or service-disabled veteran, or is your business
• located in, or the owner lives in, an economically disadvantaged county?
http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/co unties )
If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/. You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.
• Do you believe your company meets the criteria listed above?
• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)
Yes
Response Comments
Upload all required or requested attachments here.
A file attachment is required to satisfy this question.
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Health Department Contact: Nelson,Linda C Phone: 651/201-4639
Email: linda.nelson@state.mn.us
Event ID Format Type Page H1201-2000016361 Sell RFx 2 Event Round Version 1 1 Event Name 2025 DWP Section Meeting Conference Start Time Finish Time 10/16/2024 10:00:00 10/24/2024 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Response Comments
If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments?
(Yes / No)
Yes
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Health Department Contact: Nelson,Linda C Phone: 651/201-4639
Email: linda.nelson@state.mn.us
Event ID Format Type Page H1201-2000016361 Sell RFx 3 Event Round Version 1 1 Event Name 2025 DWP Section Meeting Conference Start Time Finish Time 10/16/2024 10:00:00 10/24/2024 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Line Details
Line: 1 Item ID: Line Qty: 1 UOM: LOT Bid Qty: 1
Reserve Price: No
Description: Exhibit D Price Schedule
Question Response Upload the Event Price Schedule as instructed.
Note: This solicitation Event is utilizing a price schedule. However, the system still has a requirement when you submit your proposal to enter a dollar figure for the line item bid price. Enter in $0.01.
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Health Department Contact: Nelson,Linda C Phone: 651/201-4639
Email: linda.nelson@state.mn.us
Event ID Format Type Page H1201-2000016361 Sell RFx 4 Event Round Version 1 1 Event Name 2025 DWP Section Meeting Conference Start Time Finish Time 10/16/2024 10:00:00 10/24/2024 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Health Department Contact: Nelson,Linda C Phone: 651/201-4639
Email: linda.nelson@state.mn.us
Event ID Format Type Page H1201-2000016361 Sell RFx 5 Event Round Version 1 1 Event Name 2025 DWP Section Meeting Conference Start Time Finish Time 10/16/2024 10:00:00 10/24/2024 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: LOT Description: Exhibit D Price Schedule
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To:
Quantity: 1 Due Date: 10/28/2024 Freight Terms:
Ship Via:
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Health Department Contact: Nelson,Linda C Phone: 651/201-4639
Email: linda.nelson@state.mn.us
Event ID Format Type Page H1201-2000016361 Sell RFx 6 Event Round Version 1 1 Event Name 2025 DWP Section Meeting Conference Start Time Finish Time 10/16/2024 10:00:00 10/24/2024 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix B - Terms & Conditions
1. Please review the attached Terms and Conditions attached to the event.
Last Updated: 12/24/2018
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Health Department Contact: Nelson,Linda C Phone: 651/201-4639
Email: linda.nelson@state.mn.us
Event ID Format Type Page H1201-2000016361 Sell RFx 7 Event Round Version 1 1 Event Name 2025 DWP Section Meeting Conference Start Time Finish Time 10/16/2024 10:00:00 10/24/2024 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
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