Exhibit_D,_Price_Schedule.xlsx
XLSX spreadsheet 18 KB Posted
- Solicitation number
- 2000018876
- Issued by
- St. Louis County, Minnesota
About this file
This is a Price Schedule document (Exhibit D) for the Minnesota Department of Natural Resources' procurement of conference space for the Forestry All Admin Conference. The conference is scheduled for February 2-4, 2027, within a 20-mile radius of downtown Hibbing, Minnesota. All responses must be submitted electronically through the SWIFT portal, with technical support available at 651-201-8100 option 1. The procurement requires vendors to review and comply with all specifications detailed in Exhibit C and its supplements, and failure to respond to the latest event version may result in bid rejection. DNR will be the sole determining factor regarding vendor qualification, and only one purchase order will be issued per vendor.
Payment will be made only after all items have been received and approved, with no partial payments authorized. The specific pricing details, room rates, service charges, and other cost components are outlined in the Price Schedule document, which vendors must complete and submit as part of their bid. Vendors should direct all questions to the designated buyer listed on the procurement event. The pricing structure and terms will govern the financial obligations between the selected vendor and the State of Minnesota for the provision of conference facilities and related services.
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Text version
Sheet1
| Name of the Conference: | 2027 Forestry All Admin Meeting | ||
| Date(s) of the Conference: | February 2-4, 2027 | ||
| Responding Company Name: | |||
| SEE EXHIBIT C AND EXHIBIT C, SUPPLEMENT 1 FOR DETAILS | |||
| LODGING | |||
| Check-in Date: | February 2, 2027 | ||
| Check-out Date: | February 4, 2027 |
| Single Occupancy | |||
| Number of Rooms - est. 35 for 2 nights | 70 | Dates |
(check the date(s) being bid)
| PRICE | ||
| Room Charge (per room/night) | (preferred) | |
| Tax (per room/night) | (alternate) | |
| Total Cost (per room/night) | $0.00 |
| SHUTTLE SERVICES | |
| The lodging facility, conference facility, and parking must be within one-quarter (¼) mile of each other or the Contractor must be able to provide shuttle services to and from the sites at no additional cost to the State. If shuttle services are required, the State prefers that the Contractor provide shuttles free of charge, but if the Contractor does charge for shuttles, the cost, per attendee, per day, must be listed below. |
| Are Shuttle Services Required? |
| Yes |
| No |
If yes, price per attendee/day
| ADDITIONAL PROPERTIES |
| Please list here the addresses of any additional properties or facilities included in offer. Add additional lines if necessary. |
| PARKING | |
| Number of spots/day available | |
| Price per day per car |
MEETING ROOMS
| General Session Room | Quantity | Price Per Day | # Days | # Rooms | Extended Price | |
| 2 | Standing Podium | 1 | 3 | 1 | $0.00 | |
| 4 | Tables and Chairs for Attendees (40 people) | $0.00 | ||||
| 5 | Instructor Table | 2 | 3 | 1 | $0.00 | |
| 6 | LCD Projector with Wireless Presenter | 1 | 3 | 1 | $0.00 | |
| 7 | Large Screen | 1 | 3 | 1 | $0.00 | |
| 8 | Microphone (with Table Stand) | 1 | 3 | 1 | $0.00 | |
| 10 | Microphone (Handheld) | 2 | 3 | 1 | $0.00 | |
| 14 | Flipcharts and stands | 1 | 3 | 1 | $0.00 | |
| 16 | Wi-Fi Access | 40 | 3 | 1 | $0.00 | |
| 17 | Room Charge | $0.00 | ||||
| 18 | Surcharge | $0.00 | ||||
| 19 | Taxes | $0.00 | ||||
| TOTAL | $0.00 |
| CATERING | |||||
| Breakfast | Afternoon Break | ||||
| Number of Attendees: 40 each day | 80 | Number of Attendees | 80 | ||
| Number of Days | 2 | Number of Days | 2 | ||
| Per Person | Per Person | ||||
| Food | Food | ||||
| Gratuity | Gratuity | ||||
| Tax | Tax | ||||
| Total | $0.00 | Total | $0.00 |
| Morning Break | All-Day Beverage Service | ||||
| Number of Attendees: 40 each day | 80 | Number of Attendees: 40 each day | 120 | ||
| Number of Days | 2 | Number of Days | 3 | ||
| Per Person | Per Person | ||||
| Food | Beverage | ||||
| Gratuity | Gratuity | ||||
| Tax | Tax | ||||
| Total | $0.00 | Total | $0.00 |
| Lunch | ||
| Number of Attendees | 40 | |
| Number of Days | 1 | |
| Per Person | ||
| Food | ||
| Gratuity | ||
| Tax | ||
| Total | $0.00 |
All charges must be listed on this spreadsheet. The State will NOT pay for anything that is not included on this spreadsheet. Responder can add lines to this spreadsheet if necessary
CANCELLATION POLICY. Stated below, in dollar amounts, are any charges that could be applied if the conference is cancelled for any reason other than non appropriation. If no charge is indicated below, the State will determine that the Contractor will not charge the cancellation fee.
Any fee stated must be stated in United States currency. The State will realize as a zero amount any fee stated as a formula or percentage or other fee not specifically stated in United States currency.
| Conference Date Cancellation Notice (all services except lodging) | ||
| Received Prior to First Program Dates | Cancellation Fee | |
| Between 117 and 60 days | $ | |
| Between 59 and 46 days | $ | |
| Between 45 and 31 days | $ | |
| Between 30 and 15 days | $ | |
| Between 14 days and 0 days | $ |
| Lodging Cancellation Notice | ||
| State below your cancellation fee, per reservation, if the conference is cancelled for any reason other than non appropriation. | ||
| Received Prior to First Program Dates | Cancellation Fee | |
| Between 30 and 15 days | $ | |
| Between 14 and 3 days | $ | |
| Between 72 and 48 hours | $ | |
| Between 48 and 24 hours | $ | |
| Less than 24 hours | $ |
The Contractor agrees that it will not seek any additional costs or fees. The Contractor understands that in the event that the conference is cancelled, the State agency is responsible for paying the cancellation fees.
&"-,Bold"Exhibit D, Price Schedule
&10RFB Exhibit D Price Schedule (Rev. 11.05.2021)
File details come from the government source that posted it. Updated .