DNR_Forestry_All_Admin_Conf_within_Hibbing_MN_area.pdf
PDF 28 KB Posted
- Solicitation number
- 2000018876
- Issued by
- St. Louis County, Minnesota
About this file
This is a conference space procurement request issued by the Minnesota Department of Natural Resources (DNR) for the Forestry All Admin Conference. The DNR seeks to procure conference space for a three-day event scheduled for February 2-4, 2027, within a 20-mile radius of downtown Hibbing, Minnesota. The procurement requires vendors to submit responses electronically through the SWIFT portal, with technical support available through the SWIFT vendor helpline at 651-201-8100 option 1. Detailed specifications for the conference requirements are provided in Exhibit C and Exhibit C, Supplement 1. Vendors are responsible for reviewing and complying with all requirements outlined in the procurement documents, and failure to respond to the latest event version may result in bid rejection. The DNR will be the sole determining factor in assessing vendor compliance with specifications.
Payment will be made only after all items have been received and approved, with no partial payments authorized. The DNR will issue only one purchase order per vendor. All inquiries must be directed to the designated buyer listed in the procurement event. While no specific pricing terms, set-asides, or contract duration details are outlined in the summary provided, vendors should be aware that comprehensive review of all attachments and exhibits is mandatory to ensure full compliance with the procurement requirements.
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Other files
| File | Type | Posted |
|---|---|---|
| Exhibit_D,_Price_Schedule.xlsx | XLSX spreadsheet | |
| Sample_Contract_18876.pdf | ||
| How_to_Bid_Instructions-_Supplier.pdf | ||
| Solicitation_Attachment_18876.pdf | ||
| Solicitation_Content_18876.pdf | ||
| Vendor_Registration_Instructions.pdf |
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Text version
Event Description All responses should be submitted electronically through the SWIFT portal. If portal system problems arise, contact the SWIFT vendor helpline at 651-201-8100 option 1.
Purpose. The State of Minnesota Department of Natural Resources (DNR) intends to procure conference space for the Forestry All Admin Conference to be held February 2-4, 2027 within 20 miles of downtown Hibbing, Minnesota, as detailed in Exhibit C, including Exhibit C, Supplement 1.
Please be aware that there are attachments to this event. The vendor is responsible to review and comply with all requests that may be required in this event.
Failure to respond to latest event version may result in bid rejection.
DNR will be the determining factor if vendor meets specifications.
All questions must be directed to the buyer listed on this event.
DNR will only issue one purchase order per vendor. Payment will be made after all items have been received and approved. No partial payments
General Comments
* Responder, please review all attachments and complete Responders Declaration (labeled Solicitation
Attachments) and price schedule and upload back into SWIFT. If problems arise, please contact the buyer Valerie Fellows by email at valerie.fellows@state.mn.us before the due date/time.
The complete specifications for this conference will be found in the attachment titled Sample Contract within section Exhibit C.
Bidder should review attachments in this order:
Solicitation Content SAMPLE Contract Solicitation Attachments (bidder will be required to upload this back into SWIFT) Attachment Exhibit D Supplement 1 (bidder, this is your pricing sheet, you will be required to upload this back into SWIFT)
General Questions Question Ideal Response
DIVERSITY AND INCLUSION
Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size/
And:
Is your business a for-profit business that is majority owned, operated and controlled by:
• a racial minority,
• a woman,
• a person with a substantial physical disability,
• a veteran or service-disabled veteran, or is your business
• located in, or the owner lives in, an economically disadvantaged county?
Event Details
Bidder: PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Fellows,Valerie Phone: 218/328-8956 Fax #:
Email: Valerie.Fellows@state.mn.us
Event ID Format Type Page R2901-2000018876 Sell RFx 1 Event Round Version 1 1 Event Name DNR Forestry All Admin Conf within Hibbing MN area Start Time Finish Time
11/04/2026 15:20:00 CST 11/13/2026 14:00:00 CST
Event Currency: US Dollar Bids allowed in other currency: No
In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.
( http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/counties )
If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/.
You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.
• Do you believe your company meets the criteria listed above?
• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)
Required: Yes Ideal Resp Reqd? No
Response Comments
Upload all required or requested attachments here.
Required: Yes Ideal Resp Reqd? No
A file attachment is required to satisfy this question.
Your bid will need to be edited online to include attachment responses.
Response Comments
If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments? (Yes / No)
Required: Yes Ideal Resp Reqd? No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Fellows,Valerie Phone: 218/328-8956 Fax #:
Email: Valerie.Fellows@state.mn.us
Event ID Format Type Page R2901-2000018876 Sell RFx 2 Event Round Version 1 1 Event Name DNR Forestry All Admin Conf within Hibbing MN area Start Time Finish Time
11/04/2026 15:20:00 CST 11/13/2026 14:00:00 CST
Event Currency: US Dollar Bids allowed in other currency: No
Line Details No Bid:
Line: 1 Item ID: Line Qty: 1 UOM: DOLLAR Bid Qty: 1 Required: No Reserve Price: No
Description: 2027 Forestry Al Admin Meeting, Lodging, facility use and meals to be held February 2-4, 2027 within the area of Hibbing, MN.
Question Response This event is using a price schedule. Please provide pricing on the attachment titled "Exhibit D: Price Schedule."
For satisfying the line requirement, responders may enter ".01" in the SWIFT line and provide pricing on Exhibit D: Price Schedule. If you need assistance, please contact the SWIFT Vendor Assistance Helpline at 651-201-8100, option 1 and then option 1.
Required: Yes Ideal Resp Reqd? No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Fellows,Valerie Phone: 218/328-8956 Fax #:
Email: Valerie.Fellows@state.mn.us
Event ID Format Type Page R2901-2000018876 Sell RFx 3 Event Round Version 1 1 Event Name DNR Forestry All Admin Conf within Hibbing MN area Start Time Finish Time
11/04/2026 15:20:00 CST 11/13/2026 14:00:00 CST
Event Currency: US Dollar Bids allowed in other currency: No
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Fellows,Valerie Phone: 218/328-8956 Fax #:
Email: Valerie.Fellows@state.mn.us
Event ID Format Type Page R2901-2000018876 Sell RFx 4 Event Round Version 1 1 Event Name DNR Forestry All Admin Conf within Hibbing MN area Start Time Finish Time
11/04/2026 15:20:00 CST 11/13/2026 14:00:00 CST
Event Currency: US Dollar Bids allowed in other currency: No
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: DOLLAR Description: 2027 Forestry Al Admin Meeting, Lodging, facility use and meals to be held February 2-4, 2027 within the area of
Hibbing, MN.
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: DNR FOR ST PAUL
500 LAFAYETTE RD BOX 44
ST PAUL MN 55155-4044
United States
Quantity: 1 Due Date: 11/17/2026 Freight Terms:
Ship Via: Ground
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Fellows,Valerie Phone: 218/328-8956 Fax #:
Email: Valerie.Fellows@state.mn.us
Event ID Format Type Page R2901-2000018876 Sell RFx 5 Event Round Version 1 1 Event Name DNR Forestry All Admin Conf within Hibbing MN area Start Time Finish Time
11/04/2026 15:20:00 CST 11/13/2026 14:00:00 CST
Event Currency: US Dollar Bids allowed in other currency: No
Appendix B - Terms & Conditions
1. Please review the attached Terms and Conditions attached to the event.
Last Updated: 12/24/2018
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Fellows,Valerie Phone: 218/328-8956 Fax #:
Email: Valerie.Fellows@state.mn.us
Event ID Format Type Page R2901-2000018876 Sell RFx 6 Event Round Version 1 1 Event Name DNR Forestry All Admin Conf within Hibbing MN area Start Time Finish Time
11/04/2026 15:20:00 CST 11/13/2026 14:00:00 CST
Event Currency: US Dollar Bids allowed in other currency: No
File details come from the government source that posted it. Updated .