Exhibit_C_Scope_of_Work.pdf

DEFINTION:

Contracted vendor will perform lawn care, snow plowing and snow removal services following exterior maintenance tasks as directed below at 111 Lincoln Ave SE, St. Cloud, MN 56304

TERM:

November 16, 2026 – November 16, 2027, with option to extend up to another 12 months.

INSTRUCTIONS

Bidder will bid on Lawn Services, Snow Plowing and Snow Removal.

There is no guarantee of work under the Snow Plowing and Snow Removal services as it weather dependent.

Price in this category will be evaluated at the unit level

Prices for Lawn Services will be evaluated at the extended price.

SERVICE DESCRIPTIONS

LAWN SERVICE

Service period: May 15-October 21

Lawn Mowing Weekly during service period Fertilize the lawn Four applications during period Lot Sweeping Once during the time period

Services are not to be provided during the following holidays:

a. New Year’s Day

b. President’s Day

c. Independence Day

d. Veteran’s Day

e. Day after Thanksgiving

f. Martin Luther King Jr. Day

g. Memorial Day

h. Labor Day

i. Thanksgiving Day

j. Christmas Day

Only subcontractors that have been approved by the facility representative can be used for this Contract. After the effective date of the Contract, the Contractor shall not, without receiving prior written approval of the facility representative, subcontract for the performance of any of the Contractor’s obligations that were not already approved for subcontracting when the Contract was awarded. During this Contract, if an approved subcontractor is determined to be performing unsatisfactorily by the facility representative, the Contractor will receive written notification that the subcontractor can no longer be used for this Contract.

If hazardous materials are suspected or discovered during work operations, stop work and notify the ordering entity. Hazardous materials include, but are not limited to, asbestos containing materials, lead, PCB’s, pollutants, contaminated soil, and mercury. Do not proceed with work until a written notice to continue work on the project is received by the ordering entity

The Contractor shall keep the premises and surrounding area free from accumulation of waste materials or rubbish caused by operations under the Contract. Upon completion of the work, the Contractor shall remove and legally dispose of waste materials, rubbish, the Contractor’s tools, equipment, machinery, and surplus materials from and about the project premises and surrounding area daily. The cost of cleanup performed by the ordering entity as a result of the Contractor’s failure to provide the cleanup required by this Contract shall be deducted at the actual cost to the State from the Contract sum. When removal and disposal of non-hazardous debris is performed on a job site, receipt for disposal and manifest documentation must be included with the final invoice

SNOW PLOWING AND SNOW REMOVAL

The Contractor will perform snow plowing and snow removal on the Department of Revenue facility parking lot located at 111 Lincoln Ave SE, St. Cloud, MN 56304. The area for snow removal includes the facility parking lot, sidewalks and ingress/egress entrances, and emergency exits. There is no guarantee of work; work depends on snowfall during the term of the contract

Hand labor may be required to remove snow from ingress/egress entrances. Areas for snow removal will be done on an as needed basis.

The Contractor shall remove snow when the snow accumulation is greater than one (1) inches in depth or if blowing conditions have accumulated snow in drifts which makes normal use of the facility difficult. When the snow accumulates one (1) inches or more, the Contractor should assume that they will need to remove snow unless otherwise directed by an Unemployment Insurance (UI) representative.

Snowfall accumulation will be determined according to the National Weather Service located in St. Cloud, MN.

The Contractor will be contacted by an Unemployment Insurance representative when salt/sanding is required.

The Contractor will be advised as to what locations will be sanded/salted at that time.

Salt/Sand mixture shall be a 3:1 ratio of sand to salt.

Salt/Sand mixture is to be provided by the Contractor and shall meet MNDOT Specifications 3910 for Regular Road Salt.

All plowing and ice control are to be done prior to 7:00AM CT on days that the site is open for normal business.

Snow will be piled in an agency designated location with UI representative approval.

If snowfall occurs during the day the Contractor may begin snow removal at 5PM, all snow must be removed by 7AM next business day.

During periods of heavy snowfall or wind drifting, the site representative may call back the Contractor for more snow removal during business hours. Contractor must return to the site within 4 hours. The site representative must contact the Contractor before 1PM.

Unemployment Insurance-Call Center is open for normal business hours Monday through Friday except on the following State holidays:

k. New Year’s Day

l. President’s Day

m. Independence Day

n. Veteran’s Day

o. Day after Thanksgiving

p. Martin Luther King Jr. Day

q. Memorial Day

r. Labor Day

s. Thanksgiving Day

t. Christmas Day

Removal of Snow Piles and Hauling

If it becomes necessary to move snow piles by hauling them away, on a will call basis only, this will be billed on a per cubic yard basis; unless the moving of snow piles is necessitated by the Contractor’s lack of performing snow removal per the Scope of Work requirements including but not limited to loss of parking, blockage of sidewalk, steps, roadways, etc.

Hauling is defined as hauling of snow, as directed by the site representative, off the site’s property and for disposal per city and State laws. If stacking of snow becomes impossible, the Contractor shall be responsible for hauling all accumulated snow. The Facility Manager (or designee) will be solely responsible for determining when hauling is necessary and how much snow must be hauled per occurrence.

The Contractor will sweep facility parking lot in the early spring after the snow plowing season. Upon completion of sweeping all waste material will be removed from the facility.

In addition to sweeping of the facility parking lot the Contractor may be asked to flush the lot to remove any additional salt, sand, or debris. The price for this service will be paid on a flat rate per hour basis.

The Contractor will furnish labor, material, and equipment necessary or incidental to these services.

Mechanical and other equipment will be furnished by the Contractor; all equipment will be well maintained and in safe operating conditions.

a. Mechanical equipment includes but is not limited to:

b. Brooms

c. Brushes

d. Shovels

e. All power equipment such as snow blowers, spreaders, plows, and plow vehicles

Materials and Treatments

It will be the prime responsibility of the Contractor to protect the Customer’s property at all times.

The Contractor must provide and use materials and treatments that meet the specifications of the contract. The Contractor must use the materials and treatments in a manner that will provide safe conditions, enhance the appearance of the site, and preserve any surfaces against deterioration.

Road Salt Specifications. Rock salt furnished under this Contract must meet or exceed the following requirements and specifications:

Regular Road Salt – Type 1, Grade 1, ASTM-D-632 Modified per MNDoT Spec. 3910:

The quality and grading of the salt must conform to ASTM-D-632 for

Type 1, Grade 1 material at the time of delivery to the Customer.

Minnesota Road Salt Applicators Training Certificate. All individuals applying ice control material on state property are encouraged to hold a Road Salt Applicators Training Certificate. This free training is issued by the Minnesota Pollution Control Agency and takes 4-5 hours to complete.

Required Contractor Capabilities

The Contractor must be able to provide the products and services called for in it the Contract and provide an insurance policy that meets the requirements specified in Exhibit B. The State reserves the right to verify any or all requirements are met before work under the Contract commences.

Contractor must have engaged in the Snow Plowing or Snow Removal business for a period of at least 2 years.

Contractor must be able to provide adequate equipment and qualified personnel to perform the services required.

Due to the nature of the services required and weather dependency; the Contractor must have possession (owned or leased) of equipment and materials for Snow Plowing and Removal at all times from October 31 through May 31 every contract year.

All equipment and machinery used on State property in furtherance of this Contract must be calibrated and maintained per its manufacturer recommendations.

Site Map:

There will be no scheduled site visits.

PRICE SCHEDULE

Lawn Service

a. Service b. Quantity c. Unit of Measure

d. Price per unit

e. Total Price (b x c=e)

Lawn Mowing 22 EA Fertilize the lawn 4 EA Lot Sweeping 1 EA

Snow Plowing and Removal

a. Services b. Unit of Measure c. Price

SKID STEER WITH FRONT

END LOADER OR

APPROVED EQUAL TO BE

USED ON SIDEWALKS,

LOADING DOCKS, ETC.

Hour

WHEEL LOADER OR

APPROVED EQUAL

Hour

PICKUP TRUCK, 4X4, WITH

PLOW

Hour

DUMP TRUCK WITH PLOW Hour GRADER WITH BLADE Hour

TRUCK WITH HOPPER

STYLE OR APPROVED

EQUAL SANDER

Hour

SALT/SANDING MACHINE

FOR APPLICATION

AROUND FACILITY

Hour

HAND LABOR-- SNOW

SHOVELING,

SNOWBLOWING, DE-ICER

AND SAND APPLICATION

AROUND FACILITY

Hour

DE-ICER AND SAND FOR

ICE CONTROL MACHINE

APPLIED

Ton

DE-ICER AND SAND FOR

ICE CONTROL HAND

APPLICATION AROUND

FACILITY

10lb Applied

STREET SWEEPER 8'6" TO

10' WIDE WITH 3 TO 4

CUBIC YARD CAPACITY

Hour

FLUSHING SERVICES Each SNOW PILE REMOVAL Cubic Yard