Exhibit C Scope of Work.pdf

Exhibit C Scope of Work LESSOR INITALS:

STATEMENT OF WORK

I. SCOPE OF WORK

A. Space Requirements

Total Staff / Headcount: Current 60. The space shall include rooms to serve as training rooms, supply rooms, utility rooms, restrooms, a control room, a break room, a security room, and a secured telecommunications room. Space must be adjoining and located on one floor. Common areas shall have security monitoring. Building operational hours are 6:00 AM to 6:00 PM Mon – Fri.

B. Testing Rooms DELETED

C. Location Requirements

The space must be located within .10 mile from access to public transportation.

D. Parking Requirements

The space shall provide a parking area for approximately 70 vehicles, including 10 dedicated ADA accessible spaces, to be utilized by patients, and staff. ADA accessible parking spaces must be located immediately adjacent to the building's main entrance(s). All other parking spaces shall be located within 100 feet of the main entrance(s).

The parking area shall meet the following requirements:

1. The parking area shall have appropriate vehicular circulation, access from main thoroughfares, emergency vehicle access and entry, barrier free access to public entrances, safe passage for pedestrians, adequate lighting, and security monitoring.

2. The parking area shall be paved and striped.

[See Exhibit D- Security SOW for “Parking Security Requirements”]

E. Additional Requirements

Lessor shall provide the Services, Utilities and Maintenance in compliance. The Lessor shall assume all of the obligations with ownership, operation and maintenance of facility.

1. Utilities The Lessor shall ensure that public utilities are available and operable at the site at the time of inspection before acceptance. The Lessor is responsible for all connection and impact fees to public utilities, including but not limited to, any and all tap fees associated with public utilities. The Lessor shall provide separate meters (exterior electric, gas and water) to measure VA usage versus Lessor usage.

2. Housekeeping (cleaning janitorial) Service The Lessor shall furnish all supplies, materials machinery, appliances, supervision, and labor necessary to provide complete janitorial services for the clinic. Services shall be provided in all interior areas of the leased premises to provide a clean, neat, and attractive appearance. The Lessor shall consider the clinical environment and ensure that the janitorial staff is instructed on applicable safety precautions and special requirements.

Lessor shall provide disposal of general waste and trash. No day porter is required.

Cleaning and Disinfecting requirements. The Lessor shall routinely wipe down all solid, high contact surfaces in common and high traffic areas using soap and water, followed by a disinfectant from the EPA-registered list of products. Cleaning staff shall use products in accordance with directions provided by the manufacturer, including the use of personal protective equipment (PPE), if applicable. Disinfection application and products should be chosen so as to not damage interior finishes or furnishings.

“Routinely,” for purposes of this section, is defined as no less than once daily. More frequent cleaning and disinfection may be required based on level of use.

Examples of common and high traffic areas include, but are not limited to, handrails, door knobs, key card scan pads, light switches, countertops, table tops, water faucets and handles, elevator buttons, sinks, toilets and control handles, restroom stall handles, toilet paper and other paper dispensers, door handles and push plates, water cooler and drinking fountain controls. Disinfected surfaces should be allowed to air dry.

3. Building Maintenance Service Maintenance of the building, building systems, equipment and grounds is the responsibility of the Lessor. The Lessor shall submit a Building Operations and Maintenance (O&M) Plan with the offer to include factors relevant to the Lessor’s proposed ongoing maintenance and repair of the facility. The plan shall include a schedule of startup and shutdown times for operation of each building system, such as lighting, cooling, ventilation, plumbing, and worn floor or wall coverings necessary for the operation of the building. The O&M plan shall be in operation on the effective date of the lease. HVAC system shall remain on after normal hours with the purpose of tempering the IT closet room.

The Lessor must have a building superintendent or a local, designated representative available to promptly diagnose and or correct deficiencies upon written notice of such condition from VA within the time frames specified in the O&M Plan. The Lessor shall provide the labor, material, and supervision to adequately maintain the structure, the roof, the exterior walls, windows, doors, and any other necessary building appurtenances to provide watertight integrity, structural soundness, and acceptable appearance. The Lessor's maintenance responsibility includes initial supplies of all items, materials, and equipment necessary for such maintenance. All maintenance work will be in

LESSOR INITALS: Exhibit C Scope of Work accordance with applicable local Building Codes and ordinances, and inspection certificates will be displayed as appropriate. Maintenance by Lessor includes, but is not limited to, interior and exterior care of the building and the site; all sidewalks, parking areas, driveways, private access roads, lawns, and shrubbery; utilities; and building service equipment; including all repairs and replacements. All equipment and systems shall be maintained to provide reliable service without unusual interruption, disturbing noises, exposure to fire or safety hazards, or unusual emissions of dirt.

4. Pest Control Service Lessor shall provide interior and exterior extermination of insects and rodents on a minimum of every four (4) months, and upon any sign of infestation. If any signs of re-infestation appear, additional service shall be provided by the Lessor at no cost to VA.

Use of chemicals shall conform to EPA and State requirements. Control pests as appropriate, using Integrated Pest Management techniques, as specified in the GSA Environmental Management Integrated Pest Management Technique Guide (E402-1001).

5. Site and Grounds

Landscape maintenance shall be performed as needed year-round. During the growing season landscape maintenance shall be performed at not less than a weekly cycle and shall consist of watering, weeding, mowing, and policing the area to keep it free of debris. Pruning and fertilization shall be done on an as-needed basis. In addition, dead, dying, or damaged plants shall be replaced.

Lessor shall maintain the leased exterior premises to provide a safe, clean, neat, and attractive appearance. Activities to include cleaning of building entrances and gazebo;

landing, steps and sidewalks; de-icing of walkways and parking areas; mowing and edging lawns; removal of weeds from around the building, parking areas, all landscaped areas and fence borders; trimming and pruning shrubbery and trees.

6. Waste Building interior: trash bins to be provided by VA and serviced under the Janitorial agreement.

Building exterior: the Lessor shall provide a dedicated space for both Trash and Recyclable containers and dumpsters within the Area of the building and shall be in accordance with Security Requirements.

7. Hazard Waste The Government will be responsible for the disposal of hazardous or pathological waste which has been properly stored in the designated store room.

II. TENANT IMPROVEMENTS

The facility may require tenant improvements to meet the VA requirements.

A.

1. Access Control for Security Office, IT Closets & Pharmacy.- Intrusion detection System (IDS) to locally detect entry into these rooms with the ability to log into a the Physical Access Control System (PACS). Lock on the main door must be automatically locking, with a minimum 19 mm (3/4 in.) dead bolt and inside thumb latch. Pharmacy to be secured with double lock procedure to access medication.

B. Security Systems Reference Exhibit D Security Scope of Work.

C. Electronic Security Systems New and existing facilities are required to meet the integration and monitoring of the following to be provided and installed by Lessor and shall be a negotiated item post award:

1. Physical Access Control System. - Lessor shall install a PIV compatible PACS system. All PACS are required to be terminated in the network to provide local range coverage by Lessor with network capability for integration to remote transmission to Main VA Clinic to be done by others.

2. Intrusion Detection System. - IDS consists of a minimal motion alarm system required to detect and “locally” annunciate unauthorized entry into a protected space with a private monitoring service capable of continuous operation and monitoring through the use of UPS equipment.

D.

1. Panic Alarm System. - Alarm sensors/devices shall be hardwired, or wireless transmission directly connected to the data network without degrading the effective range of alarm.

2. Video-Cameras Assessment-Recording and Surveillance.- VASS includes “digital IP video” cameras, monitors, controlling and recording equipment to archive minimum of 6 months of video recording, and centralized management and operations of the system. Digital Video Recording (DVR) can terminate at the Police/Security Office. Cameras shall be color that allows for black and white application to support the exterior and interior to cover egress, public entrances, utilities, fire control room, lobby, main corridors, telecommunication and security rooms. VASS shall be supported by UPS equipment.

3. Duress, Security Phones, and Intercom System. - DSIP requires an intercom to be integrated with VASS. Lessor to provide Duress/Panic Alarms and Intercom Systems at locations where there is considerable public contact in isolated and pre-identified high-risk areas, such as the lobby reception desk, patient service areas, nursing stations, and isolated where VA personnel work.

4. Detection and Screening System. - DSS location will be the entry point to the facility where Lessor shall provide space to locate a table and a walk-through metal detectors (WTMD). Lessor shall provide a dedicated electrical circuit with a floor outlet with metal cover protection for Agency to provide and connect the

WTMD.

E. IT Security Systems New and existing facilities are required to meet the integration and monitoring of the following to be provided and installed by Lessor and shall be a negotiated item post award:

Lessor/Landlord shall follow mandatory procedures stated under VA Handbook Directive 0730 – Security and Law Enforcement 0730/4 –March 2013 to comply with physical security requirements for IT data centers, server room, telephone equipment room, storage areas, data connection closets, etc. Lessor/Landlord shall provide and install cable trays, data cable, telecommunications cable and terminating all connections. Refer to revised table below.

F. Nurse Call System DELETED New and existing facilities are required to meet the integration and monitoring of the following to be provided and installed by Lessor and shall be a negotiated item post award:

Lessor shall provide and install a Nurse Call System in facility. Nurse Call System shall be complete with Push Buttons and lights. Location of Nurse Call system and accessories shall be in accordance with VA Guidelines for Community Based Outpatient Clinics.

G. Emergency Power & Lighting Lessor shall provide Emergency power throughout the building as required by local codes and as per VA Guidelines. Lessor shall also ensure the Emergency Lighting has an independent circuit so as to conduct lighting inspections without interrupting Normal Lighting Circuits.

END OF STATEMENT OF WORK

PROGRAM FOR DESIGN

VCB ADMIN BUILDING

VCB MANAGEMENT BUILDING

HARLINGEN, TX

Projected Year: 2021 Midpoint Year: 2026

VISN: 17 State: TX Station ID: 740 Station: Harlingen

Installation: San Antonio VA Medical Center

Project Created: 15 Mar 2020 03:47PM ET by Helder Pondeca Space Plan Last Edited: 15 Jul 2020 05:58PM ET by Helder Pondeca

Report Generated: 15 Jul 2020 06:01PM

Department: 1 - FISCAL SERVICE (234)

Functional Area: 1 - RECEPTION AREA

Qty Room Code Room Name Unit Area

Net Area

Const Phase

Const Type

1 WRC01 Waiting 60 60 1 0

1 TLTU1 Toilet, Public 60 60 1 0

FA Totals: Room Qty: 2 Net Area: 120 Gross Area: 156

Privacy Act - FOR OFFICIAL USE ONLY

Program For Design (15 Jul 2020 06:01PM)

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HARLINGEN, TX

Functional Area: 2 - STAFF AND ADMINISTRATIVE AREA

Qty Room Code Room Name Unit Area

Net Area

Const Phase

Const Type

1 OFA09 Office, Fiscal Service Chief 100 100 1 0

1 OFA09 Office, Assistant Chief 100 100 1 0

1 RECP1 Reception / Information Desk 60 60 1 0

1 OFA07 Workstation, Secretary 56 56 1 0

1 OFA07 Workstation, Budget Analyst 56 56 1 0

1 OFA09 Office, Accounting Chief 100 100 1 0

1 OFA07 Workstation, Clerical / Technical Staff 56 56 1 0

1 OFA07 Workstation, Travel Clerk 56 56 1 0

1 TLTU1 Toilet, Staff 60 60 1 0

1 OFA07 Workstation, Clerical / Technical Staff 56 56 1 0

1 OFA07 Workstation, Budget Analyst 56 56 1 0

1 OFA07 Workstation, Clerical / Technical Staff 56 56 1 0

1 OFA07 Workstation, Clerical / Technical Staff 56 56 1 0

1 OFA07 Workstation, Clerical / Technical Staff 56 56 1 0

1 OFA07 Workstation, Clerical / Technical Staff 56 56 1 0

FA Totals: Room Qty: 15 Net Area: 980 Gross Area: 1,274

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Program For Design (15 Jul 2020 06:01PM)

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Functional Area: 3 - SUPPORT AREA

Qty Room Code Room Name Unit Area

Net Area

Const Phase

Const Type

1 FILE1 Workroom 262 262 1 0

1 SRS01 Storage Room 40 40 1 0

FA Totals: Room Qty: 2 Net Area: 302 Gross Area: 393

Dept Totals: Room Qty: 19 Net Area: 1,402 Gross Area: 1,823

Privacy Act - FOR OFFICIAL USE ONLY

Program For Design (15 Jul 2020 06:01PM)

VCB ADMIN BUILDING

Department: 2 - HEALTH ADMINISTRATION SERVICE (246)

Functional Area: 1 - STAFF AND ADMINISTRATIVE AREA

Qty Room Code Room Name Unit Area

Net Area

Const Phase

Const Type

1 OFA09 Office, Health Administration Chief 100 100 1 0

1 OFA09 Office, Health Benefits Section Chief 100 100 1 0

1 SEC01 Secretary / Waiting 120 120 1 0

1 SRS01 Storage Room / Work Room 90 90 1 0

1 TLTU1 Toilet, Staff 120 120 1 0

FA Totals: Room Qty: 5 Net Area: 530 Gross Area: 689

Department: 2 - HEALTH ADMINISTRATION SERVICE (246)

Functional Area: 3 - HEALTH BENEFITS SECTION: OUTPATIENT REGISTRATION

Qty Room Code Room Name Unit Area

Net Area

Const Phase

Const Type

1 OFA09 Office, Supervisor 100 100 1 0

1 OFA09 Office, Supervisor 100 100 1 0

FA Totals: Room Qty: 2 Net Area: 200 Gross Area: 260

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Program For Design (15 Jul 2020 06:01PM)

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Department: 2 - HEALTH ADMINISTRATION SERVICE (246)

Functional Area: 4 - HEALTH INFORMATION MANAGEMENT SECTION (HIMS)

Qty Room Code Room Name Unit Area

Net Area

Const Phase

Const Type

1 OFA09 Office, Health Information Management Section (HIMS) Chief 100 100 1 0

1 OFA09 Office, Supervisor 100 100 1 0

1 SRSE1 Storage, Transcription Equipment 80 80 1 0

1 FILE1 File Room 200 200 1 0

FA Totals: Room Qty: 4 Net Area: 480 Gross Area: 624

Department: 2 - HEALTH ADMINISTRATION SERVICE (246)

Functional Area: 7 - OFFICE OPERATIONS SECTION

Qty Room Code Room Name Unit Area

Net Area

Const Phase

Const Type

1 MRMB1 Mailroom 200 200 1 0

1 COMC1 Telephone Switchboard Room 120 120 1 0

FA Totals: Room Qty: 2 Net Area: 320 Gross Area: 416

Dept Totals: Room Qty: 13 Net Area: 1,530 Gross Area: 1,989

Privacy Act - FOR OFFICIAL USE ONLY

Program For Design (15 Jul 2020 06:01PM)

VCB ADMIN BUILDING

Department: 3 - HUMAN RESOURCES MANAGEMENT (266)

Qty Room Code Room Name Unit Area

Net Area

Const Phase

Const Type

1 OFA09 Office, Human Resources Management Chief 100 100 1 0

1 OFA07 Workstation, Secretary 56 56 1 0

1 OFA09 Office, Human Resources Management Assistant Chief 100 100 1 0

1 OFA09 Office, Personnel Management Specialist with Program Responsibility 100 100 1 0

1 OFA07 Workstation, Personnel Assistant 56 56 1 0

1 OFA07 Workstation, Clerical 56 56 1 0

1 TLTU1 Toilet, Staff 60 60 1 0

1 TLTU1 Toilet, Staff 60 60 1 0

1 OFA07 Workstation, Clerical 56 56 1 0

1 OFA07 Workstation, Personnel Assistant 56 56 1 0

1 OFA09 Office, Personnel Management Specialist with Program Responsibility 100 100 1 0

1 OFA09 Office, Personnel Management Specialist with Program Responsibility 100 100 1 0

1 OFA07 Workstation, Personnel Assistant 56 56 1 0

1 OFA07 Workstation, Clerical 56 56 1 0

1 TLTU1 Toilet, Staff 60 60 1 0

1 TLTU1 Toilet, Staff 60 60 1 0

1 OFA07 Workstation, Clerical 56 56 1 0

1 OFA07 Workstation, Personnel Assistant 56 56 1 0

1 OFA09 Office, Personnel Management Specialist with Program Responsibility 100 100 1 0

1 OFA07 Workstation, Clerical 56 56 1 0

1 TLTU1 Toilet, Staff 60 60 1 0

Privacy Act - FOR OFFICIAL USE ONLY

Program For Design (15 Jul 2020 06:01PM)

VCB ADMIN BUILDING

Department: 3 - HUMAN RESOURCES MANAGEMENT (266)

Qty Room Code Room Name Unit Area

Net Area

Const Phase

Const Type

1 TLTU1 Toilet, Staff 60 60 1 0

1 OFA07 Workstation, Clerical 56 56 1 0

FA Totals: Room Qty: 23 Net Area: 1,576 Gross Area: 2,049

Department: 3 - HUMAN RESOURCES MANAGEMENT (266)

Functional Area: 3 - SUPPORT AREA

Qty Room Code Room Name Unit Area

Net Area

Const Phase

Const Type

1 MRS02 Records File, Active Personnel 64 64 1 0

FA Totals: Room Qty: 1 Net Area: 64 Gross Area: 83

Dept Totals: Room Qty: 24 Net Area: 1,640 Gross Area: 2,132

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Program For Design (15 Jul 2020 06:01PM)

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Department: 5 - MEDICAL CENTER DIRECTOR SUITE (238)

Qty Room Code Room Name Unit Area

Net Area

Const Phase

Const Type

1 OFA12 Office, Medical Center Director 250 250 1 0

1 TLTU1 Toilet, Medical Center Director 60 60 1 0

1 OFA11 Office, Medical Center Chief of Staff 150 150 1 0

1 FILE1 Workroom 310 310 1 0

1 OFA07 Workstation, Management Assistant / Special Assistant 56 56 1 0

1 OFA11 Office, Medical Center Associate Director 150 150 1 0

1 SEC01 Secretary / Waiting 120 120 1 0

1 SEC01 Secretary / Waiting 120 120 1 0

1 OFA07 Workstation, Management Assistant / Special Assistant 56 56 1 0

1 OFA07 Workstation, Management Assistant / Special Assistant 56 56 1 0

1 SEC01 Secretary / Waiting 120 120 1 0

1 SEC01 Secretary / Waiting 120 120 1 0

1 OFA07 Workstation, Management Assistant / Special Assistant 56 56 1 0

1 OFA07 Workstation, Management Assistant / Special Assistant 56 56 1 0

1 SEC01 Secretary / Waiting 120 120 1 0

1 OFA07 Workstation, Management Assistant / Special Assistant 56 56 1 0

1 OFA07 Workstation, Management Assistant / Special Assistant 56 56 1 0

1 OFA07 Workstation, Management Assistant / Special Assistant 56 56 1 0

1 OFA07 Workstation, Management Assistant / Special Assistant 56 56 1 0

1 OFA07 Workstation, Management Assistant / Special Assistant 56 56 1 0

1 OFA07 Workstation, Management Assistant / Special Assistant 56 56 1 0

Privacy Act - FOR OFFICIAL USE ONLY

Program For Design (15 Jul 2020 06:01PM)

VCB ADMIN BUILDING

Department: 5 - MEDICAL CENTER DIRECTOR SUITE (238)

Qty Room Code Room Name Unit Area

Net Area

Const Phase

Const Type

1 OFA07 Workstation, Management Assistant / Special Assistant 56 56 1 0

1 OFA07 Workstation, Management Assistant / Special Assistant 56 56 1 0

1 OFA07 Workstation, Management Assistant / Special Assistant 56 56 1 0

1 OFA07 Workstation, Management Assistant / Special Assistant 56 56 1 0

1 OFA07 Workstation, Management Assistant / Special Assistant 56 56 1 0

1 OFA07 Workstation, Management Assistant / Special Assistant 56 56 1 0

1 OFA07 Workstation, Management Assistant / Special Assistant 56 56 1 0

1 OFA07 Workstation, Management Assistant / Special Assistant 56 56 1 0

1 OFA07 Workstation, Management Assistant / Special Assistant 56 56 1 0

1 OFA07 Workstation, Management Assistant / Special Assistant 56 56 1 0

FA Totals: Room Qty: 31 Net Area: 2,696 Gross Area: 3,505

Department: 5 - MEDICAL CENTER DIRECTOR SUITE (238)

Functional Area: 3 - SUPPORT AREA

Qty Room Code Room Name Unit Area

Net Area

Const Phase

Const Type

1 JANC1 Housekeeping Aides Closet (HAC) 60 60 1 0

1 IPK01 Kitchenette 80 80 1 0

FA Totals: Room Qty: 2 Net Area: 140 Gross Area: 182

Dept Totals: Room Qty: 33 Net Area: 2,836 Gross Area: 3,687

Privacy Act - FOR OFFICIAL USE ONLY

Program For Design (15 Jul 2020 06:01PM)

VCB ADMIN BUILDING

Department: 6 - POLICE SERVICE (279)

Qty Room Code Room Name Unit Area

Net Area

Const Phase

Const Type

1 OFA09 Office, Police Service Chief 100 100 1 0

1 OFA09 Office, Police Service Assistant Chief 100 100 1 0

1 SL001 Lounge, Staff 80 80 1 0

FA Totals: Room Qty: 3 Net Area: 280 Gross Area: 364

Dept Totals: Room Qty: 3 Net Area: 280 Gross Area: 364

Bldg Totals: Room Qty: 92 Net Area: 7,688 Sum of Dept Gross Area: Gross Area: 13,4929,994

Privacy Act - FOR OFFICIAL USE ONLY

Program For Design (15 Jul 2020 06:01PM)

VCB ADMIN BUILDING

Building Area Summary And Net to Gross Factor Breakdown

Current Building Factor applied to this Project: 1.35

Building GSF

Current 13,492

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Program For Design (15 Jul 2020 06:01PM)

VCB ADMIN BUILDING

Report Parameters

Sorted By: Uncompressed to match selection tree

(END OF REPORT)

Privacy Act - FOR OFFICIAL USE ONLY

Program For Design (15 Jul 2020 06:01PM)

VCB ADMIN BUILDING

PFD VCB ADMIN BUILDING VCB MANAGEMENT BUILDING