Exhibit C _ RP034_25 _ Pricing Proposal Respo.xlsx
XLSX spreadsheet 41 KB Posted
- Attached to
- RP034-25, Provision and Implementation of an Agenda Management Solution on a Multi-Year Contract
- Solicitation number
- PE-77023-NONST-2026-000000452
- Issued by
- Gwinnett County, Georgia
About this file
This document is a pricing proposal exhibit for Gwinnett County, specifically a comprehensive pricing worksheet for a digital enterprise solution. The proposed solution appears to be a cloud-based application with features including digital signatures, interactive electronic forms, automated conditional workflows, dashboards, and analytics, designed to serve the county's 6,000 employees. The contract term spans five years, with pricing tables structured to capture subscription costs, professional services, implementation, training, and potential interface expenses.
The pricing proposal is notably set at $0.00 across all years and categories, which could indicate a placeholder document, a no-cost solution, or an incomplete proposal. The document provides detailed instructions for service providers to complete pricing information, emphasizing that only blue cells should be modified and that all charges including transportation, packing, installation, training, and out-of-pocket expenses must be comprehensively detailed. The county is explicitly noted as tax-exempt, and the proposal requires firm fixed amounts with no allowance for modifications after submission. The proposal anticipates potential administrator, developer, and additional user roles within the county's technology ecosystem.
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Other files
| File | Type | Posted |
|---|---|---|
| Exhibit B _ Functional Requirements _RP034_25.xlsx | XLSX spreadsheet | |
| RP034_25 INV.pdf | ||
| Exhibit A _ RP034_25 _ Security Requirements .docx | DOCX document |
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Instructions
| PRICING ASSUMPTIONS related to County Users (Does not inlcude public access also referred to as "customers") | Amount | Administrators: Have the ability to create workflows and are generally records managers and liasons. Administrative support functions including monitoring performance, adding new users, maintaining user accounts and privileges, defining security roles and groups, and performing the other software support functions required daily, weekly, monthly and on an ad-hoc basis. |
| Number of ADMINISTRATORS Year 1 | 0 | Developers: Use of product/solution Application Programming Interfaces (APIs); standard industry methods (Representational state transfer REST, Webservices, etc.); other libraries to perform integrations with a line of business, ERP solutions, and other legacy applications owned by the County; the development of other ERM tools not part of configuration options; and the support of migrations from other content repositories; etc |
| Number of DEVELOPERS | 0 | Other Users: Perform varying depgrees of interactions both within the Records Deaprtment and among the vaious departments. |
| Number of additional OTHER users | 0 | |
| Total number of Gwinnett County Employees | 6,000 |
Total Solution Price Summary
| Total Solution Pricings | ||||||
| Description | Total (Year 1) | Total (Year 2) | Total (Year 3) | Total (Year 4) | Total (Year 5) | Total Price |
| Solution/Application Subscription (Enterprise - unlimited users) | $0.00 | |||||
| Professional Services - Business & Configuration | $0.00 | |||||
| Interfaces (County named) | $0.00 | |||||
| Training | $0.00 | |||||
| Technology Implementation | $0.00 | |||||
| Base Total | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
| Interfaces (Additional) | $0.00 | |||||
| <insert description of any interfaces that come at an additional cost> | NA | NA | NA | NA | NA | NA |
| Additional Costs - Describe what is included in this line item below | $0.00 | |||||
| <Insert description of extra charges> | NA | NA | NA | NA | NA | NA |
| Additional Cost Total | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
| TOTAL COST | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
Microsoft_Word_Document.docx
PRICING DETAIL INSTRUCTIONS
NOTE: Solution providers should enter pricing information in the blue cell only. Other cells should not be modified. Doing so could result in the response being considered non-compliant.
Service providers should provide all prices as firm fixed amounts, except where requested on a different basis. All prices must be detailed and no modifications will be allowed. The County is tax-exempt.
All charges/fees, including transportation, container packing, installation, training, out-of-pocket expenses, must be included in this pricing workbook under the table to which it applies on the Pricing Details tab.
Pricing Details Worksheet Instructions
Proposed Solution/Application Pricing
Cost related to the cloud-application that is proposed and all related feature functionality to provide the functionality of digital signature, interactive electronic forms, automated conditional workflow, dashboards, and analytics should be included in the format provided using the volume assumptions on listed above.
Professional Services – Business & Configuration Pricing
In the Professional Services Pricing Table, the Service provider should list all associated costs with completing the professional services milestones outlined in the RFP.
Technology Implementation Pricing
In the Implementation Pricing Table, the Service provider should list all associated costs with the system implementation except Training which is to be provided on a separate table. Prices not identified will not be accepted in a final contract. The Total Costs fields from this table will be reflected in the Total Solution Price Summary automatically.
Training Pricing
List all proposed training courses on the Training Table. The training costs should have all related expenses associated with providing the training, including, but not limited to any anticipated travel and transportation expenses, materials expenses, etc.
Additional Costs
List pricing for any optional costs that the Service provider will charge for the complete delivery and operation of the proposed solution. Use the text field beneath the row to describe what is included in the cost line item.
Interfaces Table
List pricing for any optional “cost associated with the interfaces needed to provide the solution consistent with the response to the FPR including any and all functional requirements. Use the text field beneath the row to describe what is included in the cost line item.
number, leave the Quantity and Unit price columns blank, and put “INCL” in the Annual Support Cost column. The Total Costs fields from this table will be reflected in the Total Solution Price Summary automatically. Space is provided to add any additional interfaces being proposed, indicate the general function of the interface, and select the appropriate. The Total Costs fields from this table will be reflected in the Total Solution Price Summary automatically. Interface directional capabilities form the drop-down list. Entries in the interface worksheet will be reflected in the Interface Sub-Total Costs in Total Solution Price Summary.
Worksheet 2 – Total Solution Price Summary
Form 1 provides a summary of costs (one-time and recurring) associated with the proposed system. The entries in this table will automatically be drawn from the corresponding detail worksheets and include the following onetime and recurring prices:
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