Exhibit B _ Functional Requirements _RP034_25.xlsx
XLSX spreadsheet 146 KB Posted
- Attached to
- RP034-25, Provision and Implementation of an Agenda Management Solution on a Multi-Year Contract
- Solicitation number
- PE-77023-NONST-2026-000000452
- Issued by
- Gwinnett County, Georgia
About this file
This document is a detailed Functional Requirements Workbook for an Agenda Management Solution for Gwinnett County, Georgia, covering comprehensive technical, business, and compatibility requirements for a new software platform. The workbook outlines over 200 specific functional requirements across categories such as IT technical requirements, business functionality, mobility, workflows, reporting, search capabilities, video management, and system integrations. The requirements are meticulously structured with importance levels (high, medium, low), response columns for availability, environment, and delivery, and are designed to evaluate potential vendors' solutions for agenda management, meeting management, and related governmental administrative processes.
The scoring methodology is weighted, with different point values assigned based on requirement importance and solution capabilities. The county seeks a solution that can be deployed as cloud, hybrid, or on-premise, with specific emphasis on features like live streaming, mobile accessibility, Active Directory integration, comprehensive workflow management, advanced search capabilities, and seamless integrations with existing systems like Accela. The requirements suggest the county wants a robust, flexible platform that supports transparent governmental processes, enables efficient meeting management, provides comprehensive access controls, supports multiple devices and interfaces, and ensures strong security and compliance with various governmental regulations and standards.
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Other files
| File | Type | Posted |
|---|---|---|
| Exhibit C _ RP034_25 _ Pricing Proposal Respo.xlsx | XLSX spreadsheet | |
| RP034_25 INV.pdf | ||
| Exhibit A _ RP034_25 _ Security Requirements .docx | DOCX document |
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Text version
Functional Requirement Instruct
| 1.1 Completing the Functional Requirements Response Workbook |
| Step 1. Review the instructions on the first worksheet. |
Step 2. Go to each tab/worksheet and enter service provider name in Cell H2 (Default value:"<Enter Service Provider Name>").
Step 3. Go to each tab/worksheet "Solution" and select the Solution Type from the drop-down options in Cell C2.
(This impacts the scoring and weighting of solution type specific requirements in the workbook.)
Step 4. Go to each row in each of the worksheets and for each corresponding requirements select the response from columns H, I and J that reflects the current state of the proposed solution.
For any response that indicates "Yes - Partially met" for Availability, the service provider is required to include an explanation in the "Response Notes" Column G.
NOTE: Failure to complete all three response columns for a requirement will result in a score of zero (0) for that functional requirement. Failure to complete the Response Notes for "Partially met" items may also result in a zero of degraded score. Further, Columns G, H, I and J are the ONLY columns in which the service provider should enter information. All other columns should are for internal use only and must not be altered by the service provider.
Additional detail on the columns in the worksheet is included in the Request for Proposal document.
Note: Light blue cells indicate response cells for the responding service provider.
| Term | Meaning |
| County Users or Users or authorized users | All users of the solution - not dependent on roles and permissions that are County employees and authorized to use the solution. |
| Agenda item attachments | This includes all documents, files, images, recordings, etc. associated with an agenda item individually |
| Agenda management | streamlines the process of creating, distributing, and managing meeting agendas and related documents. It helps automate tasks, improve transparency, and enhance collaboration among government staff and stakeholders. |
| Agenda packets | The collection of all components of the agenda. This includes all items and information shared or routed for a particular agenda. |
| Authorized Users | All users that are authorized (based on roles and permissions) to perform the specified capability or use the feature described. |
| Files | Files refer to any type of document including emails. |
| Service Provider | The provider of the proposed solution that is responding to the Request for Proposal (RFP). |
| Customers or Residents or Citizens | The User of the system that are accessing the solution as Public (non-employee) users. |
| Importance (column C) | This column assigns weighted values for a requirement corresponding to County predefined priority selections: |
High = Assigned the largest weight for a requirement. Indicates most important functions needed to meet requirements.
Medium = Assigned the second most weight for a requirement worth half the value of a High requirement.
Low = Assigned the lowest weight for a requirement worth a nominal value above zero.
Availability (column H) This column assigns additional weighted values for a service provider response based on level of solution fit in meeting the requirement.
Yes-Fully Meets = The service provider solution provides the complete capability articulated in the requirement. Response Notes are encouraged to explain "how". Full weight.
Yes-Partially Meets = The service provider solution provides some of the capability articulated in the requirement. Response Notes are required to explain "how". Half weight.
No-Does Not Meet = The service provider solution does not provide any of the capability articulated in the requirement. Response Notes are optional if coming soon. No weight.
Environment (column I) This column assigns additional weighted values for a service provider response based on level of solution maturity and whether available today in production, test, or future.
Production = The service provider solution is available in their current Generally Available production release with professional support and is well documented. Receives full weight.
Development = The service provider solution for this requirement is currently in Development and is targeted for a specific GA release. Receives half the weight.
Roadmap = The service provider solution for this requirement is currently on the future roadmap at a TBD date. Receives minimal weight greater than zero.
Not in any Environment = The service provider solution for this requirement will not be supported in the near future. Receives no value.
Delivery (column J) This column assigns additional weighted values for a service provider response based on level of solution integration and whether it is part of the core solution or an integration.
Base Pkg = The service provider solution for this requirement is included in the core software/hardware offering without mods or integration. Receives full weight.
Addl Module = The service provider solution for this requirement is available via a different module from the core package. Receives 2/3 the weight.
3rd Party = The service provider solution for this requirement is available via another software provider's package. Receives half the weight.
Configuration = The service provider solution for this requirement is available with modification of settings and creation of templates or workflows. Receives half the weight.
Customization = The service provider solution for this requirement is only available with new code development in the current release. Receives minimal weight greater than zero.
&F
&D &A Page &P
IT Tech Functional Reqs
| Req. ID | Category | Importance | Previous Request for Proposal # | Previous Request for Proposal Importance | Requirement | Response Notes | Compliance Response | ||||||||||||||||
| Availability | Compliance Response | ||||||||||||||||||||||
| Environment | Compliance Response | ||||||||||||||||||||||
| Delivery | Tally | ||||||||||||||||||||||
| (H,Full) | Tally | ||||||||||||||||||||||
| (H,Part) | Tally | ||||||||||||||||||||||
| (H,No) | Tally | ||||||||||||||||||||||
| (M,Full) | Tally | ||||||||||||||||||||||
| (M,Part) | Tally | ||||||||||||||||||||||
| (M,No) | Tally | ||||||||||||||||||||||
| (L,Full) | Tally | ||||||||||||||||||||||
| (L,Part) | Tally | ||||||||||||||||||||||
| (L,No) | Availability score | Environment Score | Total weighted score | Maximum available score | Scorer Comments | Traceability | |||||||||||||||||
| SOLUTION TYPE | Service Provider Name <Insert Service Provider Name> | 5 | 2 | 0 | 3 | 1 | 0 | 1 | 0 | 0 | (1,.25,0,0) | ||||||||||||
| The proposed solution… | |||||||||||||||||||||||
| IT-1 | Auditing and Reporting | Medium | 14.4 | O | ... includes the ability to capture and access reporting on usage statistics. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 3 | ||
| IT-2 | Auditing and Reporting | High | 14.9 | R | ... includes and retains audit information based upon configured rules. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 5 | ||
| IT-3 | Availability and Reliability | High | 17.1 | R | ... fits within the County’s disaster recovery and business continuity plans for the organization. The County will require proof prior to final award. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 5 | ||
| IT-4 | Availability and Reliability | High | 17.2 | R | ... includes redundancy and can be deployed without a single point of failure. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 5 | ||
| IT-5 | Availability and Reliability | Medium | 17.3 | O | ... provides a high availability architecture or configuration options to operate as such. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 3 | ||
| IT-6 | Availability and Reliability | Medium | 17.7 | O | ... has the ability to provide horizontal scalability and redundancy to all levels of the architecture/infrastructure. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 3 | ||
| IT-7 | Availability and Reliability | High | 17.8 | R | ... provides solution and data backups. |
- For on-premise solutions, it provides for full and incremental backups to support a fail-safe backup strategy.
| - For hosted or cloud solution, it provides a fail-safe backup. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 5 | |||||||
| IT-8 | Cloud & Hybrid Solution | High | 18.10 | R | ... is SOC 2 Type 2 compliant. As such the service provider will provide a System and Organization Control (SOC) 2 Type 2 report with an Unqualified opinion prior to final contract award. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 5 | ||
| IT-9 | Cloud & Hybrid Solution | High | 18.2 | R | ... provides Data Security, including safeguards against unauthorized access and disclosure of confidential, sensitive, and personally identifiable information (PII). | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 5 | ||
| IT-10 | Cloud & Hybrid Solution | High | 18.3 | R | ... provides detailed logs of audit events and makes these logs continuously available for ingestion by a security information and event management solution (SIEM) without the need to manually download or transfer data. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 5 | ||
| IT-11 | Cloud & Hybrid Solution | Medium | 18.4 | O | ... is NIST 800-53 Compliant. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 3 | ||
| IT-12 | Cloud & Hybrid Solution | Medium | 18.5 | O | ... is SSAE16 Certified. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 3 | ||
| IT-13 | Cloud & Hybrid Solution | Medium | 19.5 | O | ... enables software updates and patches automatically applied within 30 days for critical updates/patches and immediately for vulnerability with a known exploit. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 3 | ||
| IT-14 | Cloud & Hybrid Solution | Medium | 19.9 | O | ... is compatible with Microsoft DLP. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 3 | ||
| IT-15 | Cloud & Hybrid Solution | Medium | 19.13 | O | ... provides the ability to implement high-availability architecture implementations that support 99.99% uptime or better. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 3 | ||
| IT-16 | Cloud & Hybrid Solution | High | 18.7 | R | ... meets HIPAA Compliance rules and guidelines. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 5 | ||
| IT-17 | Cloud & Hybrid Solution | High | 18.9 | R | ... and solution provider(s) guarantee all County owned data is stored within the continental United States of America. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 5 | ||
| IT-18 | Compliance | High | 13.1 | R | ... enables access to custodians of documents subject to the Health Insurance Portability and Accountability Act of 1996 (HIPAA), and the rules adopted under it and prohibit unauthorized access. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 5 | ||
| IT-19 | Compliance | High | 13.2 | R | ... is compliant with Section 508 of the Rehabilitation Act of 1973 to provide for accessibility of information technology by the handicapped. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 5 | ||
| IT-20 | Compliance | High | 13.3 | R | ... supports compliance with the State of Georgia Open Records Act (50-18-71 Article 5). | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 5 | ||
| IT-21 | Compliance | Medium | 13.4 | O | ... supports the use and security of digital signatures (as authorized by the Georgia Electronic Signature Act, Title 10 Chapter 5) and should follow the Georgia Uniform Electronic Transactions Act. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 3 | ||
| IT-22 | Compliance | High | 13.6 | R | ... enables compartmentalization of documents identified by their creators as judicial work product, attorney privileged, confidential, personally identifiable information (PII), protected health information (HPI), etc. so that only authorized users may access them and those users are aware of their classification. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 5 | ||
| IT-23 | Compliance | High | … adheres to Web Content Accessibility Guidelines (WCAG) 2.2 AA for color contrast, font sizes, and alternative text. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 5 | ||||
| IT-24 | Security | High | 11.4 | R | ... remote access capabilities are compatible with the existing enterprise remote access solutions (Global Protect and Cisco AnyConnect). | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 5 | ||
| IT-25 | Security | High | ... meets that requirement the all service provider's personnel and contractors accessing the data are based in the continental United States. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 5 | ||||
| IT-26 | Security | High | ... enforces unique usernames. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 5 | ||||
| IT-27 | Security | High | ... does not store authentication credentials or sensitive data in its code. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 5 | ||||
| IT-28 | Security | High | 6.4 | R | ... includes an interface for assigning, reporting, certifying, and modifying permissions based on user. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 5 | ||
| IT-29 | Security | High | 6.6 | R | ... meets or exceeds any and all encryption standards for data storage, access, and transmission as outlined in Exhibit A. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 5 | ||
| IT-30 | Security | Medium | 6.7 | O | ... provides file encryption capabilities within the solution and allows storage of data that has been encrypted by other encryption platforms (and continue to maintain those encryption levels). | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 3 | ||
| IT-31 | Security | High | ... is certified FedRamp High or StateRamp. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 5 | ||||
| IT-32 | Security | High | 6.1 | R | ... provides roles and permissions assigned individually and by group or role. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 5 | ||
| IT-33 | Security | High | ... ensures end-to-end encryption of data in transit. | Select from drop down list | Select from drop down list | Select from drop down list | |||||||||||||||||
| IT-34 | Security | High | ... ensures end-to-end encryption of data at rest. | Select from drop down list | Select from drop down list | Select from drop down list | |||||||||||||||||
| IT-35 | Security | High | ... ensures end-to-end encryption during backup and retrieval. | Select from drop down list | Select from drop down list | Select from drop down list | |||||||||||||||||
| IT-36 | Supportability | High | 11.5 | R | ... has uptime availability that meets or exceed a 99.5% service level to meet County requirements, excluding planned maintenance. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 5 | ||
| IT-37 | Supportability | High | 11.7 | O | ... is configurable. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 5 | ||
| IT-38 | Supportability | High | ... does not require a “heavy client” installation on the individual workstations or on-site servers. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 5 | ||||
| IT-39 | Usability | High | 12.1 | R | ... provides users with a intuitive user interface that requires no coding experience and requires less than two hours of user training. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 5 | ||
| IT-40 | Usability | Medium | 12.2 | O | ... provides a user interface that uses standard MS Windows-like layout and navigation features. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 3 | ||
| IT-41 | Usability | High | 12.3 | O | ... provides the ability to use and create context sensitive tooltips or other similar online help feature. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 5 | ||
| IT-42 | Usability | Medium | 12.4 | O | ... provides context sensitive Online Help. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 3 | ||
| IT-43 | Usability | Medium | 12.5 | O | ... provides context menus accessible on a right mouse click or other one-step access. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 3 | ||
| IT-44 | Usability | High | 12.6 | R | ... provides a Web-Enabled User Interface. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 5 | ||
| IT-45 | Usability | Medium | 12.7 | O | ... adheres to Usability Design best practices in its construction (e.g., ISO 9241). | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 3 | ||
| IT-46 | Usability | Medium | 12.8 | O | ... includes computer-based training (CBT) or online training modules. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 3 | ||
| IT-47 | Usability | High | 12.9 | R | ... allows all user components to be available to users through one common interface (user does not have to move between applications). | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 5 | ||
| IT-48 | Useability | High | 11.1 | R | ... is compatible with multiple browsers including the following ones at a minimum: Edge, Google Chrome, Mozilla Firefox, and Safari. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 5 | ||
| IT-49 | Useability | Medium | 11.2 | O | ... can be accessed securely via mobile devices. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 3 | ||
| IT-50 | Useability | High | 17.12 | R | ... utilizes Active Directory for authentication and support of single sign-on and is compatible with the Microsoft Multi-Factor Authentication solution. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 5 | ||
| Totals | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 203 |
&F &A
&D &A Page &P
Bus Functional Reqs
| Req. ID | Category | Importance | Previous Request for Proposal # | Previous Request for Proposal Importance | Requirement | Response Notes | Compliance Response | ||||||||||||||||
| Availability | Compliance Response | ||||||||||||||||||||||
| Environment | Compliance Response | ||||||||||||||||||||||
| Delivery | Tally | ||||||||||||||||||||||
| (H,Full) | Tally | ||||||||||||||||||||||
| (H,Part) | Tally | ||||||||||||||||||||||
| (H,No) | Tally | ||||||||||||||||||||||
| (M,Full) | Tally | ||||||||||||||||||||||
| (M,Part) | Tally | ||||||||||||||||||||||
| (M,No) | Tally | ||||||||||||||||||||||
| (L,Full) | Tally | ||||||||||||||||||||||
| (L,Part) | Tally | ||||||||||||||||||||||
| (L,No) | Availability score | Environment Score | Total weighted score | Maximum available score | Scorer Comments | Traceability | |||||||||||||||||
| Service Provider Name <Insert Service Provider Name> | 5 | 2 | 0 | 3 | 1 | 0 | 1 | 0 | 0 | (1,.25,0,0) | |||||||||||||
| The solution … | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 1 | |||||||||
| BRF-1 | Access/ Permissions & User Management | Medium | … supports County defined roles and permissions that are configurable and manageable by an authorized County Admin level user. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 3 | ||||
| BRF-2 | Access/ Permissions & User Management | Medium | … includes audit tracking capabilities, ensuring that all actions and changes within the system are logged with timestamps and user details for transparency and accountability. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 3 | ||||
| BRF-3 | Content and document management | Medium | … is a cloud-based solution, ensuring secure, scalable, and accessible storage and access to data from any location, supporting remote work and data backup. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 3 | ||||
| BRF-4 | Dashboards | Medium | … includes County configurable dashboards that provide status of agenda items and packets within the solution, reminders, tasks status, etc. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 3 | ||||
| BRF-5 | General | Medium | … is licensed (subscribed) for an unlimited number of individuals accessing the live video feed, hosted documents, and video archives. Note these videos may be housed at an existing web portal that the County uses to house Agenda meeting documents and video. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 3 | ||||
| BRF-6 | Live streaming | Medium | … enables meetings to be live streamed and enables the County to retain the live streaming functionality as it exists today and have the proposed solution linked to it. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 3 | ||||
| BRF-7 | Live streaming | High | … seamlessly accepts the County's audio feed and does not rely on separate vendor-provided components for mixing and sound reinforcement. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 5 | ||||
| BRF-8 | Live streaming | Medium | … includes a streaming component with the capability to live stream the meetings via a co-location (hosted) in high definition (1080 or higher) on the County's website. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 3 | ||||
| BRF-9 | Live streaming | High | …component(s) related to streaming are able to integrate with our cablehead to match current functionality. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 5 | ||||
| BRF-10 | Meetings | Medium | ... includes real-time meeting management including minute-taking. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 3 | ||||
| BRF-11 | Meetings | Medium | ... includes real-time meeting management including registration of motions. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 3 | ||||
| BRF-12 | Meetings | Medium | ... includes real-time meeting management including registration of votes. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 3 | ||||
| BRF-13 | Meetings | Medium | … includes capability to post social media during the meeting. This functionality would need to be turned on and off at the County Administrative User level - and made unavailable if desired. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 3 | ||||
| BRF-14 | Meetings | Medium | … includes ability to modify automatically generated minutes to reflect actual order items were taken up in meeting which may differ from order of published agenda. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 3 | ||||
| BRF-15 | Meetings | Medium | … includes online real-time agenda item display that changes as the meeting progresses. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 3 | ||||
| BRF-16 | Mobility | Medium | … includes a mobile application should provide the ability for BOC members to participate in the meeting from offsite locations (via skype or other online streaming platform). | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 3 | ||||
| BRF-17 | Mobility | Medium | … includes a mobile application that enables BOC members participating from offsite locations to vote on agenda items. This needs to be able to be turned on and off by the County as this may not be supported by GA state law. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 3 | ||||
| BRF-18 | Mobility | Medium | … includes a mobile application that enables BOC members participating from offsite locations to include their votes within the System(s) along with other County-designated participants. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 3 | ||||
| BRF-19 | Mobility | Medium | … includes a mobile application that enables Department Directors, Finance Managers, and other relevant personnel to approve/signoff agenda items pending in their queue. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 3 | ||||
| BRF-20 | Public Portal Access | Low | … includes the ability for the Public to pre-register to speak | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 1 | ||||
| BRF-21 | Recordings | Medium | … online timer function for public comments. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 3 | ||||
| BRF-22 | Scalability | Medium | … includes unlimited storage and backups for documents, images, audios files, etc. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 3 | ||||
| BRF-23 | Scalability | Medium | … supports an unlimited number of authorized concurrent users at a given time. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 3 | ||||
| BRF-24 | Scalability | Medium | … includes version control that tracks changes and edits to agenda items, agendas, minutes, and attachments - enabling only super users and/or administrators to revert to previous versions. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 3 | ||||
| BRF-25 | Support | Medium | … includes 24/7 monitoring, service, and support. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 3 | ||||
| BRF-26 | Support | Medium | … includes 24/7 support via email. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 3 | ||||
| BRF-27 | Support | Medium | … includes 24/7 support via online live chat. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 3 | ||||
| BRF-28 | Support | Medium | … includes 24/7 support via phone support. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 3 | ||||
| BRF-29 | Support | Medium | … includes 24/7 online context sensitive help through the user interface. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 3 | ||||
| BRF-30 | Support | Medium | … includes 24/7 monitoring of the solution performance to ensure that the solution remains within the support and maintenance agreement and corresponding Service level agreement (SLA). | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 3 | ||||
| BRF-31 | Usability | Medium | … includes multi-language capabilities. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 3 | ||||
| BRF-32 | Usability | Medium | … includes drag and drop functionality for seamless user interaction, ensuring smooth object movement and data transfer. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 3 | ||||
| BRF-33 | Workflows & Business Rules | Medium | … includes the ability to create conditional workflows that result in multiple users completing different fields or sections of the agenda item(s) in an agenda packet based on assignments made by the workflow. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 3 | ||||
| BRF-34 | Workflows & Business Rules | Medium | … include the ability to configure the system for multiple unique workflows for multiple boards and committees. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 3 | ||||
| The solution enables authorized users to… | |||||||||||||||||||||||
| BRF-34 | Access/ Permissions & User Management | Medium | … configure internal departments' and individuals' access to the agenda process. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 3 | ||||
| BRF-35 | Access/ Permissions & User Management | Medium | ... control access of users with tiered roles and permissions | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 3 | ||||
| BRF-36 | Access/ Permissions & User Management | Medium | … set permissions based on any and all metadata attached to an agenda item or packet of items. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 3 | ||||
| BRF-37 | Access/ Permissions & User Management | Medium | … control access to user management such as adding users. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 3 | ||||
| BRF-38 | Access/ Permissions & User Management | Medium | … enter unique login credentials that are validated using Gwinnett County username and password guidelines and policies. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 3 | ||||
| BRF-39 | Access/ Permissions & User Management | Medium | ... manage retention policies and purging schedule agenda items and packets (collection of items). | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 3 | ||||
| BRF-40 | Access/ Permissions & User Management | Medium | ... override an agenda item workflow. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 3 | ||||
| BRF-41 | Access/ Permissions & User Management | Medium | … set permissions based on the nature of the agenda item or packet such as department it | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 3 | ||||
| BRF-42 | Access/ Permissions & User Management | Medium | … leverage roles and permissions when assigning levels of control in editing agenda items. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 3 | ||||
| BRF-43 | Agenda Management | Medium | ... customize and brand dashboards with county specifications, including setting custom header information and output. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 3 | ||||
| BRF-44 | Agenda Management | Medium | … table items from one meeting to the next and be able to track the date when the public hearing was held or indicate Public Hearing was not held. This information should also be reflected in the minutes and next agenda. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 3 | ||||
| BRF-45 | Agenda Management | Medium | … generate output in multiple languages, ensuring accessibility and inclusivity for diverse stakeholders. Note: This assumes the output media also permits and supports multiple languages. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 3 | ||||
| BRF-46 | Agenda Management | Medium | … use HTML functionality for text formatting, including bold, italic, strikethrough, paragraph alignment, and other word processing features to enhance document presentation. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 3 | ||||
| BRF-47 | Agenda Management | Medium | … create items for inclusion on a common agenda. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 3 | ||||
| BRF-48 | Agenda Management | Medium | … prioritize items for inclusion on a common agenda. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 3 | ||||
| BRF-49 | Agenda Management | Medium | … forward plan of meetings. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 3 | ||||
| BRF-50 | Agenda Management | Medium | … maintain a pending list of proposed agenda items and their submission history.. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 3 | ||||
| BRF-51 | Agenda Management | Medium | … edit existing meeting agendas and related materials and save the new version under a different name or the same name (overwriting the previous version). | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 3 | ||||
| BRF-52 | Agenda Management | Medium | … publish meetings agendas and related materials to other users. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 3 | ||||
| BRF-53 | Agenda Management | Medium | … editable minutes based on entries created in real-time meeting management. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 3 | ||||
| BRF-54 | Agenda Management | Medium | … re-publish agenda packets if changes are required after initial publication. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 3 | ||||
| BRF-55 | Agenda Management | Medium | … generate a single-pdf combined agenda packet file, as well as | ||||||||||||||||||||
| generate an online version with linked documents for each agenda item. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 3 | |||||||
| BRF-56 | Agenda Management | Medium | … strip or flatten comments from attachments before publishing agenda. For example: redlining and collaboration comments should be able to be deleted or resolved and removed prior to publication. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 3 | ||||
| BRF-57 | Agenda Management | Medium | … build and choose from a library of agenda templates that the County creates. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 3 | ||||
| BRF-58 | Agenda Management | Medium | … rearrange items within an agenda and between agendas. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 3 | ||||
| BRF-59 | Agenda Management | Medium | … copy an item from a previous agenda to a new agenda (such as for items that are taken to BOC on a recurring basis). | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 3 | ||||
| BRF-60 | Agenda Management | Medium | … add agenda items to the system that do not have a meeting date assigned yet. Once a meeting date is assigned, these items should be able to be moved to that agenda with any other history/comments intact. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 3 | ||||
| BRF-61 | Agenda Management | Low | … retrieve and un-submit agenda items without completely deleting that item(s). | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 1 | ||||
| BRF-62 | Agenda Management | Medium | … seamlessly creates a consolidated agenda package in .pdf format that includes the ability to create and use .pdf bookmarks to navigate each item and its attachments. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 3 | ||||
| BRF-63 | Agenda Management | Medium | … select which items and attachments will be printed for the agenda packet. In particular, all documents attached to agenda items to automatically print, but needs the ability to be able to exclude certain documents from the agenda package, such as Bid Tabs. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 3 | ||||
| BRF-64 | Agenda Management | Medium | … copy and paste pervious agenda items to form the basis for new agenda items. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 3 | ||||
| BRF-65 | Agenda Management | Low | … assign agenda items to multiple agendas simultaneously and to assign the item to specific agendas by date. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 1 | ||||
| BRF-66 | Agenda Management | Low | … create reoccurring agenda items (example review closed session minutes every 6 months). | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 1 | ||||
| BRF-67 | Agenda Management | Medium | … table agenda items to a certain meeting date and for that tabling information to be carried over to the new agenda. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 3 | ||||
| BRF-68 | Agenda Management | High | … create and enforce deadlines. Once a deadline has passed, only the agenda administrator(s) can edit, reorder or change agenda items and the agenda. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 5 | ||||
| BRF-69 | Agenda Management | Medium | … download private version and annotate or make private notes electronically and save a personal version with notes. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 3 | ||||
| BRF-70 | Agenda Management | Low | … upload audio/video files. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 1 | ||||
| BRF-71 | Agenda Management | Medium | … update or edit the agenda after it was finalized and apply version control to enable authorized user(s) to revert back to a previous version if desired. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 3 | ||||
| BRF-72 | Agenda Management | Medium | … create one large package of all relevant case reports associated with the agenda being prepared. Case reports refer to components of agenda items for P&D - similar to agenda items. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 3 | ||||
| BRF-73 | Agenda Management | Medium | … create action letters and resolutions, allowing users to draft, edit, and finalize formal documents with customizable template. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 3 | ||||
| BRF-74 | Agenda Management | Medium | … reorder pages within a packet, allowing users to move pages (e.g., move page 3 to page 7) during the document creation process. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 3 | ||||
| BRF-75 | Agenda Management | Medium | … optionally repaginate an agenda package or not when items and pages are inserted and have the final new pagination be reflected in any documents that call out the previous page with the new page number - assuming that reference is with in the application. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 3 | ||||
| BRF-76 | Agenda Management | Medium | … generate an automated table of contents, based on the pages and sections within the packet. The table of content should dynamically update as pages are added or rearranged. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 3 | ||||
| BRF-77 | Agenda Management | Medium | … create an agenda by selecting from available meeting dates, streamlining the scheduling and preparation process for each meeting. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 3 | ||||
| BRF-78 | Agenda Management | Medium | … import data directly from Accela, ensuring seamless data integration and eliminating the need for manual entry. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 3 | ||||
| BRF-79 | Agenda Management | Medium | … implement customizable footer and headers and the ability to print. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 3 | ||||
| BRF-80 | Agenda Management | Medium | … link agenda items to specific meeting agendas, ensuring a seamless flow of information and easy access to relevant materials for each meeting. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 3 | ||||
| BRF-81 | Agenda Management | Medium | … create at least five electronic templates per case (agenda item), allowing for tailored document generation based on specific case report (agenda item) requirements. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 3 | ||||
| BRF-82 | Agenda Management | Medium | … create and manage conditional and customizable fields, allowing users to tailor forms and data inputs based on specific requirements and user interactions. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 3 | ||||
| BRF-83 | Agenda Management | Medium | … create configurable text boxes on forms and ensure that headers are standardized throughout the document, with the flexibility to customize them as needed. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 3 | ||||
| BRF-84 | Agenda Management | Medium | … link individual agenda items to their corresponding meeting agendas, ensuring clear organization and easy tracking of each item for the meeting. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 3 | ||||
| BRF-85 | Agenda Management | Medium | … support field-level validation, requiring users to input the owner’s initials to confirm accuracy and accountability for each completed field. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 3 | ||||
| BRF-86 | Agenda Management | Medium | … link a single agenda item to multiple agendas, allowing for efficient management of recurring or cross-board items. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 3 | ||||
| BRF-87 | Agenda Management | Medium | … configure and utilize customizable templates for agendas, ensuring consistency and efficiency in meeting preparation. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 3 | ||||
| BRF-88 | Agenda Management | Medium | … create and manage customizable fields for agenda creation for additional items, such as, election of officers, code amendments, etc. that occur at certain periods of the year or need. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 3 | ||||
| BRF-89 | Agenda Management | Medium | … save drafts of agenda items and packets. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 3 | ||||
| BRF-90 | Agenda Management | Medium | … utilize auto-save functionality, ensuring that work is preserved automatically and can be resumed at any time without loss of data. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 3 | ||||
| BRF-91 | Agenda Management | Medium | … upload and attach the following file formats at a minimum: Word, PDF, Excel, image files of all types, text, and Power Point. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 3 | ||||
| BRF-92 | Agenda Management | Medium | … include an unlimited number of images in a report, enabling visual documentation and enhancing the clarity of case details. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 3 | ||||
| BRF-93 | Agenda Management | Medium | … create tables within agenda items, allowing for organized presentation of data and improved readability of complex information. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 3 | ||||
| BRF-94 | Agenda Management | Medium | … have a person's name (not just there username) auto populate in the agenda item submission. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 3 | ||||
| BRF-95 | Agenda Management | Medium | … track and see the number of times a particular agenda item has been tabled and any past voting result for that item from related meetings. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 3 | ||||
| BRF-96 | Analysis | Medium | …access and use analytical tools and reporting to provide information on the agendas within the system and performance trends related to the related workflows. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 3 | ||||
| BRF-97 | Collaboration | Medium | … add a cutoff date/time in order to lock an agenda to prohibit users from editing agenda items. Admins must also be able to override the cutoff date/time. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 3 | ||||
| BRF-98 | Collaboration | Medium | … collaborate internally during the review process with collaboration options that include redlining and the ability to comment - similar to the "track changes" functions of MS Word. The County will be able to turn this capability on and off at the individual agenda level and globally. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 3 | ||||
| BRF-99 | Collaboration | Medium | … generate a summary of all changes made to documentation after a specified point in the workflow, providing a clear record of updates and modifications for review. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 3 | ||||
| BRF-100 | Committee Management | Medium | … manage applications for residents interested in serving on various County boards (i.e. Board of Commissioners, Planning Commission, etc.). The County will need to be able to choose whether they use this part of the proposed solution or continue to use the current process in place. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 3 | ||||
| BRF-101 | Committee Management | Medium | … manage boards, vacancies, and seated board members | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 3 | ||||
| BRF-102 | Committee Management | Medium | … track and manage committee membership, qualifications for each seat, term of office, etc. and to generate reports to aid committee membership management. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 3 | ||||
| BRF-103 | Committee Management | Medium | … automatically send e-mail notices to assigned committee liaisons to prompt committee liaisons of vacant seats and expiring terms. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 3 | ||||
| BRF-104 | Committee Management | Medium | … create an unlimited number of committees (groups), to change a committee’s names, and to connect history between committees to include all past names and record dates of committee name changes. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 3 | ||||
| BRF-105 | Committee Management | Medium | … record and report both member seat information as well as status of chair, vice chair, etc. by date. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 3 | ||||
| BRF-106 | Committee Management | Low | … turn on an off the ability to capture and save names and email addresses of meeting attendees. In short, if the ability exists the County wants to be able to turn it off. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 1 | ||||
| BRF-107 | Content and document management | Medium | … use built-in spell and grammar check on all agenda items to ensure that all documents are error-free and professionally presented before finalization. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 3 | ||||
| BRF-108 | Document Management | Medium | … export content stored in the solution in the native form in which it is stored (i.e. PDF, Word, Excel, etc.). | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 3 | ||||
| BRF-109 | Document Management | Medium | … access a knowledge-base of information that the users can modify. An example might be policies or procedures around agenda item approvals. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 3 | ||||
| BRF-110 | Document Management | Medium | ... bookmark and tag items in the knowledge base so they can be shared with other users. | Select from drop down list | Select from drop down list | Select from drop down list | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 3 |
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