Exhibit C, HHS Additional Provisions, Version 1.0.pdf

PDF 384 KB Posted

Attached to
LabWare Maintenance & Operations (M&O) / Texas Laboratory Online (TLO) Integration
Solicitation number
HHS0016585v2
Issued by
Texas

About this file

Exhibit C: HHS Additional Provisions Summary

This document is an Exhibit C containing Health and Human Services (HHS) Additional Provisions established by the Texas Health and Human Services Commission (HHSC) effective November 7, 2019. The exhibit outlines supplementary contract terms and conditions applicable to contractors performing work under HHSC contracts. The provisions address six primary areas: trademark licensing and ownership, discount notification procedures, reporting requirements for criminal activity and disciplinary actions, notification of insolvency or tax obligations, and reporting of license actions affecting service delivery. The contract terms require contractors to maintain compliance with all contract provisions while adhering to HHSC's quality standards and brand guidelines.

Key operational requirements include mandatory written notification to assigned HHSC contract managers regarding specified events: discounts must be reported at least 10 calendar days prior to implementation; criminal activity or disciplinary actions must be reported immediately; insolvency or unpaid tax obligations must be reported within five days of discovery; and license actions must be reported within five days along with specific details including the reason for action, responsible agency information, action date, and reference numbers. Contractors are prohibited from sublicensing trademark rights and must refrain from any actions that could damage HHSC's trademark goodwill or challenge HHSC's intellectual property rights. Additionally, contractors cannot permit individuals who engaged in reportable criminal activity or disciplinary violations to provide direct client services or have direct client contact unless explicitly authorized in writing by the System Agency.

View the file

Other files

Show all 18

On GovTribe

Work with this file

  • Download the original file
  • Contacts named in this file
  • Similar government files
  • Ask GovTribe AI about this file

Text version

HHS0016585v2 Exhibit C

Exhibit C

Health and Human Services (HHS)

Additional Provisions

Version 1.0

Effective: November 7, 2019

TABLE OF CONTENTS

1. TRADEMARK LICENSE

2. TRADEMARK OWNERSHIP

3. DISCOUNTS

4. NOTICE OF CRIMINAL ACTIVITY AND DISCIPLINARY ACTIONS

5. NOTICE OF IRS OR TWC INSOLVENCY

6. NOTICE OF A LICENSE ACTION

Health and Human Services

Additional Provisions V.1.0 – November 7, 2019

ADDITIONAL PROVISIONS

The terms and conditions of these Additional Provisions are incorporated into and made a part of the Contract. Capitalized items used in these Additional Provisons and not otherwise defined have the meanings assigned to them in HHSC Uniform Terms and Conditions.

1. TRADEMARK LICENSE

HHSC grants to Contractor, for the term of the Contract, a limited, non-exclusive, royalty-free, non-assignable, non-transferable license to reproduce HHSC’s trademarks on published materials in the United States related to the performance of the Contract, provided that such license is expressly conditional upon, and subject to, the following:

A. Contractor is in compliance with all provisions of the Contract;

B. Contractor’s use of the trademarks is strictly in accordance with the quality standards and in conformance with the reproduction requirements set forth in the HHSC Brand Guide or as otherwise communicated by HHSC;

C. Contractor takes no action to damage the goodwill associated with the trademarks, and refrains from any attempt to contest, attack, dispute, challenge, cancel and/or oppose

HHSC’s right, title and interest in the trademarks or their validity;

D. Contractor makes no attempt to sublicense any rights under this trademark license; and

E. Contractor complies with any marking requests HHSC may make in relation to the trademarks, including without limitation to use the phrase “Registered Trademark”, the registered trademark symbol “®” for registered trademarks, and the symbol “™” for unregistered trademarks.

2. TRADEMARK OWNERSHIP

Contractor acknowledges and agrees that the trademarks remain the exclusive property of

HHSC, that all right, title and interest in and to the trademarks is exclusively held by HHSC, and all goodwill associated with such trademarks inures solely to HHSC.

3. DISCOUNTS

If Contractor at any time during the term of the Contract provides a discount on the final contract costs, Contractor will notify HHSC in writing at least 10 calendar days prior to the effective date of the discount. HHSC will generate a Purchase Order Change Notice and send a revised Purchase Order to Contractor.

4. NOTICE OF CRIMINAL ACTIVITY AND DISCIPLINARY ACTIONS

A. Contractor shall immediately report in writing to its assigned HHSC contract manager when

Contractor learns of or has any reason to believe it or any person with ownership or controlling interest in Contractor, or their agent, employee, subcontractor or volunteer who is providing services under this Contract has:

i. Engaged in any activity that could constitute a criminal offense equal to or greater than a Class A misdemeanor or grounds for disciplinary action by a state or federal regulatory authority; or https://www.hhs.texas.gov/hhs-brand-guide https://www.hhs.texas.gov/hhs-brand-guide

Health and Human Services

Additional Provisions V.1.0 – November 7, 2019

ii. Been placed on community supervision, received deferred adjudication, or been indicted for or convicted of a criminal offense relating to involvement in any financial matter, federal or state program or felony sex crime.

B. Contractor shall not permit any person who engaged, or was alleged to have engaged, in any activity subject to reporting under this section to perform direct client services or have direct contact with clients, unless otherwise directed in writing by the System Agency.

5. NOTICE OF IRS OR TWC INSOLVENCY

Contractor shall notify in writing its assigned HHSC contract manager of any insolvency, incapacity or outstanding unpaid obligations of Contractor owed to the Internal Revenue

Service or the State of Texas, or any agency or political subdivision of the State of Texas within five days of the date of Contractor’s becoming aware of such.

6. NOTICE OF A LICENSE ACTION

Contractor shall notify its assigned HHSC contract manager of any action impacting

Contractor’s license to provide services under this Contract within five days of becoming aware of the action and include the following:

A. Reason for such action;

B. Name and contact information of the local, state or federal department or agency or entity;

C. Date of the license action; and

D. License or case reference number.

REMAINDER OF PAGE INTENTIONALLY LEFT BLANK

File details come from the government source that posted it. Updated .