Exhibit B- Revised ASRs - Warehouse 19k.pdf

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Department of Veterans Affairs

INDIANAPOLIS WAREHOUSE

Agency Specific Requirements

ROUDEBUSH VA MEDICAL CENTER

The Agency Specific Requirements (ASRs) do not reduce the minimum requirements contained within the Lease. These ASRs provides specific agency requirements, which may be complementary, more specific, or more stringent than those of the Lease minimum requirements.

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SECTION 1 SCOPE OF WORK

1.01 INTRODUCTION

1.02 STATEMENT OF WORK (SOW)

SECTION 2 FLOOR PLAN-DRAWING

SECTION 3 FINISH SCHEDULE - ROOM GENERAL

SECTION 4 JANITORIAL REQUIREMENTS AND DETAILS

FINAL APPROVAL:

VA MEDICAL CENTER - APPROVING AUTHORITY SIGNATURE DATE

LESSOR SIGNATURE DATE

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SECTION 1 SCOPE OF WORK

1.01 INTRODUCTION

The Department of Veterans Affairs is interested in space up to 19,500 of (contiguous) usable square feet of warehouse space for additional storage in the city of Indianapolis.

The lease shall be full serviced and follow the standard specifications and requirements for a Warehouse as per the GSA Warehouse Lease.

1.02 STATEMENT OF WORK - ADDITIONAL REQUIREMENTS

A -General Requirements. Warehouse space with a 15’ minimum ceiling height, prefer 18’ height ceiling. Office space of 100 square feet is required. One single occupancy restroom will be needed. At least four loading docks that are semi-tractor trailer accessible are required. One dock will require a lift and one dock will require a compactor. An air curtain is required at the docks. At least two eye washing stations are required for staff safety.

Temperature control equipment needs to maintain 64- and 74-degrees Fahrenheit and less than 65% humidity throughout all spaces. Emergency power is required to maintain temperature control in case of an outage. IT and phone will be accomplished without a dedicated VA data circuit.

B -Walls. Exterior walls of brick and masonry construction are acceptable. Exterior walls which are composed of wood frame and siding require an interior backing of steel security screen mesh or sheet partition. When spaces are shared or connected, the walls must be constructed from floor to deck to prevent any up and over access, all intruding ventilation systems or access points through these walls must be reduced to 96 square inches or fortified with protective and anchored steel bars or screens.

C -Doors and Door Locks. The locking requirements (including access-controlled egress doors) outlined in National Fire Protection Association (NFPA) Life Safety Code standard, latest edition, 101-7.2.1.5 and

7.2.1.6 must be followed.

1. Door Construction: Doors are of 45 mm (1-314 in.) solid core hardwood or hollow steel construction. Dutch or half doors are unacceptable. Removable hinge pins on door exteriors must be retained with set pins or spot welded, preventing their removal. This applies only if the hinge pins are on the outside of the doors and door frames. Hinge pins will be on the outside if the door opens outward.

2. Mechanical locking systems. Where mechanical lock systems are used, installed lock sets must allow for single motion egress. The installation of high security exit devices meeting NFPA Life Safety Code standards is appropriate.

Steel doors will not be set into wooden frames. Doors set in steel frames must be fitted with a mortise lock with a deadlock feature. lAW ANSIIBHMA A 156.13 American National Standards for Mortise Locks.

The day lock on the main door must be automatically locking, with a minimum 19 mm (3/4 in.) dead bolt and inside thumb latch. Combinations or keys to day locks will be restricted

LESSOR: GOVERNMENT: P a g e | 4 | AGENCY SPECIFIC REQUIREMENTS to service employees and combinations changed immediately on the termination or reassignment of an employee.

3. Electronic/Magnetic locking systems. Where installed, electronic locking systems will include an automatic "request to exit" sensor and a "push to exit" manual lock release switch.

Refer to the NFPA Life Safety Code for details.

D -Restroom. The warehouse will require one individual unisex restroom accessible by the entire facility. The total square footage for this area should be around 40 square feet. This area will need to be controlled between 64- to 74- degrees Fahrenheit and less than 65% humidity.

E -Office. 100 square feet of the facility should be a dedicated office space that can accommodate one permanent employee. Will require a data port and electrical/lighting to code.

This area will need to be controlled between 64- to 74- degrees Fahrenheit and less than 65% humidity.

F -Engineering. This area will need to be controlled between 64- to 74- degrees Fahrenheit and less than 65% humidity.

Aisles of storage racks should be set up in this space to store supplies.

G -Pandemic Influenza. The remaining 9,860 square feet of the facility should be temperature and humidity controlled between 64- to 74- degrees Fahrenheit and less than 65% humidity to accommodate pandemic flu supplies. Additionally, aisles of storage racks should be set up in the space to store supplies.

H -Logistics. Four, semi-trailer-accessible docks are required. The space needs to have an area with adequate turning radius/back up and access for semi-trucks. A sloped down ramp with semi access is required. A level ramp with lift capability is also required. One dock needs to house a compactor. The roll up doors need to be 10’ clear in height with an awning. Overhead doors need to have a 10’ clear opening. An air curtain will be required at the docks. Double doors out of logistics are required. Docks can be situated on the temperature-controlled side or non-temperature-controlled side. Finally, there is a need for outlets for recharging the forklifts.

I -Motion Intrusion Detectors. An intrusion detection alarm system which detects entry into the room and which broadcasts a local alarm of sufficient volume to cause an illegal entrant to abandon a burglary attempt. Intrusion detector equipment which operates on the principle of narrow beam interception, door contacts, microwave, or photoelectric eyes are unacceptable as the primary means of detection.

Intrusion detectors must have the following essential features.

1. An internal, automatic charging DC standby power supply and a primary AC power operations.

2. A remote, key operated activation/deactivation switch installed outside the room and adjacent to the room entrance door frame and/or a central alarm ON-OFF control in the employee office or other monitoring location.

3. An automatic reset capability following intrusion detection.

4. A local alarm level of 80 dB (min) to 90 dB (max) within the configuration of the protected area.

5. An integral capability for the attachment of wiring for remote alarm and intrusion indicator equipment (visual or audio).

6. A low nuisance alarm rate as defined in VA Master Specifications, Division

28Electronic Safety and Security "28 16 11 INTRUSION DETECTION SYSTEM."

In addition to the locally sounding alarm, remote visual and/or audio annunciators must be at a

LESSOR: GOVERNMENT: P a g e | 5 | AGENCY SPECIFIC REQUIREMENTS location within the facility which ensures 24-hour monitoring. These annunciators will have the capability of identifying individually protected zones.

Not on facility grounds, intrusion detector alarms may be routed to a commercial security alarm monitoring firm, a local police department, or a security office charged with building security. The remote alarms will be in addition to locally broadcast alarms in the protected areas. When set to be monitored by VA Police, system must be compatible and fully functional with the system used by VA Police (P-2000).

Remote bulk storage warehouse facilities will have one or more local broadcasting alarms inside and outside of the protected area.

When replacing existing systems, or purchasing new, consideration will be given to intrusion detection equipment that integrates with CCTV and physical access control systems.

L - Special Key -A key which can only open a lock in a high risk or sensitive area (locally determined), and which cannot be opened by a great grand master, grand master, master or any other individual key. Special keys may also include those that can only open certain doors for cleaning, maintenance, construction, mental health units, etc.

M -Electronic Physical Access Control Systems (PACS). For monitoring and controlling access to areas identified as requiring high or medium levels of assurance. PACS systems are not used for recording employee time and attendance.

1. Access Safeguard. To prevent learning codes through keypad observations or use of stolen or found access cards.

2. Time Sensitive. The ability to program access by user, by shift and day.

3. Area Sensitive. The ability to program access by door and area for each individual user.

4. Fail-Safe. The ability to maintain access security if the system goes down (i.e. bypass key).

5. Access Record/Audit Trail. The ability to provide for periodic or on demand print-out of names and time/dates of individual accessing.

6. User Coverage. The number of individual access codes that the system will accommodate.

7. Personal Identifier Number (PIN) Codes. Access control systems protecting PACS high security areas, such as IT storage, require a PIN number as a secondary personal authentication to be used in addition to card readers. "Scramble Pad" type PIN readers are recommended when PIN systems are installed. See the table below for specific VA identified required locations.

8. Biometric Systems. Biometric security systems are those that use a personal measurement, such as fingerprints, hand geometry, facial geometry or iris scans, as authentication. Biometric devices can be used in lieu of PIN systems in PACS high protected spaces, but only as a secondary form of authentication. Biometric measurements may also be used in addition to a PIN in high security applications.

9. Compliance with Federal Standards. New installations or retrofitted access control systems will be compliant with technology described in Federal Information Processing Standard (FIPS) Publication 201, Personal Identity Verification of Federal Employees and Contractors, and the document "PACS Implementation Guidance, Version 2.2 (July 30, 2004), published by the Physical Access Interagency Interoperability Working Group of the GSA Government Smart Card Interagency Advisory Board. This requires that such systems will meet the ISO/IEC 14443 a, Parts 1-4 standard for contactless (proximity) card systems, or the ISOIIEC 7816 Standard for contact- type cards.

Facilities may continue to use existing PACS that operate on older technology (Magnetic Stripe, 2nd Generation bar code, etc.) as an interim measure until replacement systems are acquired and installed as part of normal equipment lifecycles.

Further information on VA Smart Card operated PACS requirements can be found in the

LESSOR: GOVERNMENT: P a g e | 6 | AGENCY SPECIFIC REQUIREMENTS most recent edition of the document: "Physical Access Control Recommendations for the Department of Veterans Affairs." Guidance and assistance with the standards can be obtained from the OS&LE.

PACS Assurance Level Designations: PACS provide a level of assurance regarding the identity of persons entering a protected space. The levels of assurance required are determined as a result of vulnerability or risk assessments and physical security surveys. In addition, the following chart indicates minimum requirements for specified VA protected activities. Levels of assurance are defined as:

High -Entry requires a valid access card used in conjunction with a secondary form of authentication. Either a Personal Identification Number (PIN) known only to the card holder, or a biometric measurement, or both, is used as the secondary authenticator.

Medium -Entry requires the use of a valid access card.

Low -Entry requires the visual authentication of a valid access card or facility identification card. The card may be inspected by a police officer or other designated staff upon entry into the protected space, or may just require that it is worn at all times in a visible manner;

The following are minimum protection and assurance levels for facilities that have installed PACS: Location

PACS Assurance

Level

Warehouse Entry High Records Storage High Engineering Low (ex. pad lock)

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SECTION 2 FLOOR PLAN-DRAWING

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SECTION 3 FINISH SCHEDULE - ROOM GENERAL

LEGEND:

AT Acoustical Ceiling (Tile) C Concrete CMU Concrete Masonry Units (Unit Masonry) EPY Epoxy Flooring GWB Gypsum Wall Board LVT Luxury Vinyl Tile P Paint (Exterior and Interior; Transparent, Semi- Transparent, and Opaque Finishes) PT Porcelain Tile (Floor and Base) RB Resilient Base (Rubber or vinyl with factory formed inside and outside corners) m Material f Finish h Height

Space Name Floor Base Wall Ceiling Door

Office m:LVT m: RB h: 4" m:GWB f:P m:AT m:Steel

Warehouse/Storage m: C m:CMU f:P m:Steel

Toilet m:PT m: PT h: 4" m:GWB f:P m:AT (SP) m: Steel

SECTION 4 JANITORIAL REQUIREMENTS AND DETAILS

4.01 JANITORIAL SERVICES (WAREHOUSE)

The Lessor shall maintain the office area and common area of the Premises in a clean condition and shall provide supplies and equipment for these areas for the term of the Lease. The following schedule describes the level of services intended. Performance will be based on the LCO’s or COR’s evaluation of results, not the frequency or method of performance.

A. Twice Weekly. Pre-scheduled restroom cleaning, office cleaning, police training service area cleaning, and floor sweeping. Clean all restroom fixtures and replenish restroom supplies with enough for the coming week. Dispose of all trash and garbage generated in or about the Building. Sweep entrances, lobbies, and corridors. Spot sweep floors. Sweep and damp mop or scrub restrooms. Sweep loading dock areas and platforms. Sweep sidewalks, parking areas, and driveways (weather permitting). Clean glass entry doors to the Space.

B. Annually. Wash all venetian blinds, and dust 6 months from washing. Vacuum or dust

LESSOR: GOVERNMENT: P a g e | 9 | AGENCY SPECIFIC REQUIREMENTS all surfaces in the Building more than 70 inches from the floor, including light fixtures. Strip and refinish floors in offices and secondary lobbies and corridors. Clean ledges, courts, areaways, and flat roofs.

C. As Required. Properly maintain plants and lawns. Provide initial supply, installation, and replacement of light bulbs, tubes, ballasts, and starters. Provide and empty exterior ash cans and clean area of any discarded cigarette butts.

D. Pest Control. Control pests as appropriate, using Integrated Pest Management techniques, as specified in the GSA Environmental Management Integrated Pest Management Technique Guide (E402- 1001).

Clean and Disinfect. Routinely and completely clean and disinfect all surfaces of sinks, toilet bowls, urinals, lavatories, showers, shower mats, dispensers, plumbing fixtures, partitions, dispensers, doors, walls, and other such surfaces, using a germicidal detergent. After cleaning, receptacles will be free of deposits, dirt, streaks, and odors. Disinfect all surfaces of partitions, stalls, stall doors, entry doors, (including handles, kick plates, ventilation grates, metal guards, etc.), and wall areas adjacent to wall mounted lavatories, urinals, and toilets.

The Lessor shall routinely wipe down all solid, high contact surfaces in common and high traffic areas using soap and water, followed by a disinfectant from the EPA-registered list of products.

Cleaning staff shall use products in accordance with directions provided by the manufacturer, including the use of personal protective equipment (PPE), if applicable. Disinfection application and products should be chosen so as to not damage interior finishes or furnishings.

“Routinely,” for purposes of this section, is defined as no less than once weekly. More frequent cleaning and disinfection may be required based on level of use.

Examples of common and high traffic areas include, but are not limited to, handrails, plexiglass barriers, sliding windows, door knobs, key card scan pads, light switches, countertops, table tops, waiting room chairs, water faucets and handles, elevator buttons, sinks, toilets and control handles, restroom stall handles, toilet paper and other paper dispensers, door handles and push plates, Kiosks (See additional information below) water cooler and drinking fountain controls.

Disinfected surfaces should be allowed to air dry.

4.02 SELECTION OF CLEANING PRODUCTS (OCT 2016)

The Lessor shall use cleaning products (including general purpose cleaners, floor cleaners, hand soap, etc.) that comply with either the Green Seal standard, the UL/EcoLogo standard, EPA's Safer Choice designation, or a substitute acceptable to the LCO. Hand soap products shall also be USDA Certified Bio- Preferred.

4.03 SELECTION OF PAPER PRODUCTS (APR 2015)

The Lessor shall select paper and paper products (e.g., restroom tissue and paper towels) conforming to the Green Seal Standard (GS-1), or a substitute acceptable to the LCO.

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4.04 SNOW REMOVAL

Lessor shall provide snow removal services for the Government on all days for which this Lease has designated normal hours. Lessor shall clear parking lots if the accumulation of snow exceeds two inches. Lessor shall clear sidewalks, walkways and other entrances before accumulation exceeds 1.5 inches. The snow removal shall take place no later than 7:00 AM, without exception.

Should accumulation continue throughout the day, the Lessor shall provide such additional snow removal services to prevent accumulation greater than the maximums specified in this paragraph.

In addition to snow removal, the Lessor shall keep walkways, sidewalks and parking lots free of ice during the normal hours. The Lessor shall remove excess buildup of sand and/or ice melt to minimize slipping hazards. If the Building entrance(s) has a northern exposure, then Lessor shall take additional measures to protect the safety of staff.