Exhibit B - Questions_

Exhibit B – Questions and Answers

Request for Proposal 220000002177 Precast Vault Restroom Buildings with Installation at Roadside Parks

Q # Document Section or

Topic Bidder’s Question State’s Answer

1 Schedule B.1 Can bids be by region or must pricing be provided for all locations be submitted?

Bid pricing may be by region and bidder does not have to provide prices for regions it is not willing to service. Award by region may be considered and multiple awards may be possible.

Schedule A Section 2.1 Timeframes

Will each park go through the State’s approval process when it decides to purchase a building?

The purpose of establishing the contract(s) is to standardize restroom buildings and to expedite the approval process. Once the decision is made and funds are available, it should be a short time period for a Delivery Order to be generated to start a project at a park.

3 Permits Are local permits going to be required for these buildings at the sites?

The MDOT Region Office will be responsible for obtaining required permits.

4 General Are all building sites on State land? Yes

5 Permits Will building permits from LARA be required? Yes, LARA will approve the plans

6 Plans Will a State plan review be required Yes, LARA will review and approve all plans.

7 Plans Are drawings of the buildings or the precast vaults, including weights and information for placement, available?

Drawings and specifications may be found at the manufacturer’s website, www.cxtinc.com.

Permits Will local health department permits be required?

Yes, MDOT will acquire the permits http://www.cxtinc.com/

9 Permits Will any compaction testing be required? No

10 Prevailing Wage Will prevailing wages be required? No

11 Permits Will State Soil Erosion and Sedimentation Control permits be required (especially if near a lake or stream)?

Yes, where required

12 Insurance Will builders’ risk insurance be required? No

Schedule A Section 2.1 Timeframes

The 90 calendar day completion date cannot be met; is this specification correct?

This specification is incorrect on the RFP and will be corrected through an amendment.

14 General Will an addendum be issued based on questions?

Yes

15 General How many installs per year?

MDOT estimates 7 installs per year;

however, this number is not firm.

16 Schedule B.1 If only 7 installs per year, why are 80 park locations listed?

Because the building sites are unknown, pricing provided for all parks will aid in budgeting for future install and will enable MDOT to order as needed without having to request price quotes.

17 General If award is by region, is there a possibility that multiple locations request building projects to go at the same time?

Although multiple installs within a region may be possible, vendor should not have expectation that this will occur.

18 General Can vendors see the list of locations that are priority for each year?

The list could potentially change

19 General What is the order of install?

MDOT does not have an expected order.

Install locations are random and will be requested as funding is available and based on location priority.

Standard Contract Term, Paragraph 1

Is this a 5-year contract?

The base term of the contract is 5 years.

There are three 1-year renewal options so an 8-year contract is possible.

Schedule A Section 4. Pricing

Are prices held for 5 years?

Per Schedule A, Section 4, prices are firm for a 365-day period and adjustments may be requested during the contract term

22 Award Will contracts be awarded per region?

MDOT is open to awarding multiple contracts and will be reviewing pricing per region.

23 General Is MDOT responsible for removing the old, existing buildings at the roadside parks?

Yes

Schedule A Section 1.1.B. Restroom Building Specifications

Is the roof to be gray, no color added?

This specification is incorrect on the RFP and will be corrected through an amendment.

Schedule A Section 1.1.A. Restroom Building Specifications

The full height barnwood texture is non-standard for the Double Cascadian. Is this specification correct?

This specification is incorrect on the RFP and will be corrected through an amendment.

26 Award When will vendors know the value of the awarded contracts for bonding purposes?

Will it be prior to Ad Board?

A Notice of Intent to Award (NIA1) will be posted on SIGMA VSS shortly after the evaluation is complete and award(s) determined. The NIA1 will be posted prior to Ad Board.

27 Bonds Is a bid bond required to be submitted with the bid? If so, what will be considered the contract value?

Bonds are not required with the bid.

Performance and Lien bond documents will be presented to the vendor(s) following contract award(s). The value of contract(s) will be indicated in the Award Recommendation and Synopsis which will be posted on the Notice of Intent to Award in SIGMA VSS.

28 General Does MDOT plan to do a change order every time another building is added?

The value of the awarded contracts will be estimated based on MDOT’s priority list and other factors. A change order will be necessary if the number and cost of installs exceed the estimated value of the contract.

29 General What are the options if MDOT does not agree with a contractor’s requested price increase?

If MDOT and the contractor cannot come to an agreement, MDOT may terminate the contract for convenience (per Standard Contract Terms, section 25). If the contract is terminated, MDOT may request the region(s) be added to existing contracts or may rebid a new contract.

30 General

How soon in each year will you know how many and what locations will be done? For locations in the U.P., lead time may not allow installation within the same year.

Typically in early spring MDOT has a good idea of the plan for projects.

31 General

For locations that have existing facilities is the assumption that these facilities are to be demolished and disposed of by the selected contractor and included in the price of installing the new facility

MDOT will be responsible for demolition, removal, and disposal of existing vault toilet buildings. Bidder’s price should not include these services.