Exhibit B_Project Scope and Requirements_RFP-CSX-25-611_Outdoor Bar.pdf

Exhibit B – Project Scope & Requirements

Shipping Container Conversion to a Custom Outdoor Bar

Solicitation No. RFP-CSX-25-611

SCHEDULE OF EVENTS

RFP Advertisement 04/23/25

Deadline to Submit Questions 05/05/25 4:00 PM MST

Response to Questions 05/07/25 4:00 PM MST

Proposal Due Date 05/14/25 4:00 PM MST

Evaluation & Clarifications 05/14/25 – 05/29/25

The party submitting a proposal, hereinafter referred to as the Proposer, offers to furnish to the City of Westminster the materials, supplies, products, or services requested in accordance with the specifications and subject to the Terms and Conditions described herein.

The City utilizes the Rocky Mountain E-purchasing System (BidNet®) in the advertisement and facilitation of solicitations administered by the City's Procurement Division; therefore, respondents must ONLY rely on documents provided on the Rocky Mountain E-purchasing System (BidNet®) website or as communicated directly from the Procurement official. Only rely on this web address: https://www.bidnetdirect.com/colorado https://www.bidnetdirect.com/colorado

Table of Contents

SECTION A: RFP OVERVIEW AND PROJECT REQUIREMENTS

A.1 INTRODUCTION:

A.2 PROJECT BACKGROUND AND THEME:

A.3 SCOPE OF WORK/ REQUIREMENTS:

A.3.a DESIGN AND PLANNING:

A.3.b CONTAINER PROCUREMENT AND MODIFICATION:

A.3.c BAR EQUIPMENT:

A.3.d INTERIOR FIT-OUT:

A.3.e EXTERIOR FEATURES:

A.3.f UTILITIES AND SYSTEMS:

A.3.g SUSTAINABILITY FEATURES:

A.3.h PROJECT MANAGEMENT AND TIMELINE:

A.3.i TRAINING AND HANDOVER:

A.3.j COMPLIANCE AND DOCUMENTATION:

A.3.k 11. WARRANTIES:

SECTION A: RFP OVERVIEW AND PROJECT REQUIREMENTS

A.1 INTRODUCTION:

The City of Westminster is seeking proposals from qualified vendors to design, construct, and install a bar facility utilizing a repurposed shipping container. The project aims to create an innovative, eco-friendly, and attractive drinking establishment that will enhance the local community and provide a unique experience for patrons. This RFP outlines the scope of work, requirements, and conditions for proposing. The successful Proposer, hereinafter referred to as the Vendor, will enter into a contract with the City for the completion of the work outlined herein.

A.2 PROJECT BACKGROUND AND THEME:

Christine and Rick, aka the Kokopelli Brew Crew, together came up with and designed the company logo. The Kokopelli represents both the Southwest and Midwest heritages. Since they planned to offer their ales in both mugs and bottles, they decided that two Kokopelli’s would be needed to model the proper procedure of drinking a quality handcrafted ale. It is also by coincidence that Christine, the owner, also has twin daughters.

Kokopelli is a symbol of many Native American tribes in the Southwestern United State. Kokopelli presides over both, agriculture and childbirth. He is known as a fertility and trickster god and represents the spirit of music. While usually depicted as a humpbacked flute player, their Kokopelli finds that their delicious brews are what gets his feet moving.

Kokopelli Beer Company has thirty taps. They offer seven core ales along with a compliment of more — ales for all occasions. Their core ales consist of a Weizen all the way up to a smooth and silky Milk Stout with every beer lovers’ dreams in the middle.

A.3 SCOPE OF WORK/ REQUIREMENTS:

All specifications must meet the codes for the Jefferson County Health Department, and applicable codes for the City of Westminster.

Vendors will work with the City to develop a comprehensive design plan for the container-based bar that must include the following:

A.3.a DESIGN AND PLANNING:

1. Develop a comprehensive design plan with the City for the container-based bar, including:

2. Floor plan

3. Exterior and interior elevations, showing materials, attachments, and overall design aspects of the submittal

4. Electrical, plumbing, and HVAC schematics

5. Lighting design

6. Furniture and equipment layout

7. Ensure compliance with all local building codes, health department regulations, and ADA requirements.

8. Obtain necessary permits and approvals from relevant authorities.

9. Provide 3D renderings and material samples for City approval.

A.3.b CONTAINER PROCUREMENT AND MODIFICATION:

1. Source high-quality, one-use shipping containers suitable for conversion.

2. Inspect and certify containers for structural integrity and absence of hazardous materials.

3. Modify containers to create a cohesive structure, including:

4. Cutting and reinforcing openings for windows, doors, and pass-throughs

5. Installing proper insulation and weatherproofing

6. Applying appropriate interior and exterior finishes

7. Ensure all modifications maintain the structural integrity of the containers.

8. Install anchor connections to and include poured concrete footers meeting local structural codes for 142 MPH wind load, and 30 lbs. Snow Load.

9. Minimum container size shall be a 20’ container, but is not limited to this in scope or layout. The City is seeking creative, highly designed concepts for this installation.

A.3.c BAR EQUIPMENT:

Design and install a fully equipped bar area, which may include:

1. Bar counters and back bar

2. Draft beer system – 7 taps

3. Refrigeration units -

4. Ice machine

5. Washing sink (self-contained)

6. The container will not prepare food but should have adequate room for display of pre-packaged snacks.

7. Furnish and install a TurboChef “CIBO Rapid Cook Oven”, and required single phase electric or approved equal

8. Ensure all equipment meets health department standards for Jefferson County and energy efficiency requirements.

A.3.d INTERIOR FIT-OUT:

Install appropriate flooring suitable for a commercial food service environment – preferred treatment would be a commercial vinyl type plank or tile.

1. Design and install stainless steel counters, shelving, and storage.

2. Implement an attractive and functional lighting system.

3. Install appropriate sound system and acoustic treatments for outdoor seating areas.

INTERIOR:

• 8′ x 8′ Walk-in cooler with white PVC walls/ceiling & diamond plate flooring

• Interior Serving Area: Standard painted exposed shipping container walls/ceiling, LVT finish on draft wall, LVT flooring

• 7-tap standard draft tower with through-wall connections to cooler

• (2) Interior stainless steel fixed countertops (14″W x 60″L each)

• Interior stainless steel fixed countertops (14″W x72″L)

• Interior paint / material scheme should be complimentary, and visually appealing

• Insulated walls

• Split unit air conditioner / heat pump for multi-season use

A.3.e EXTERIOR FEATURES:

1. Develop an appealing exterior design that complements the surrounding area.

Native wood and urban features are typical to this context.

2. Install appropriate signage and branding elements to the Downtown and Kokopelli.

3. Design a framed, lighted sign saying “The Dog Bar” or other suitable thematic name

4. Design and construct an outdoor seating area adjacent to the container.

Suggestions for other outdoor patio / seating areas is desired.

5. Implement exterior lighting for safety and ambiance.

6. Exterior charging stations for phones (locking for controlled use)

7. Desired a minimum of 2 openings for serving and visibility of the park

EXTERIOR:

• Standard exterior paint color: Use one of Black, White, Charcoal, Green, Blue, Tan, or Red

• (2) Exterior stainless-steel collapsable countertops (12″W x 60″L)

• (1) Exterior stainless-steel collapsable countertop: 12″Wx72″L

• Engineered anchor bolts and foundations (must be signed and stamped by a Colorado structural engineer)

• Sightseeing deck on top of container with ADA compliant stairs, railings, and decking (Alternate)

• Designs may incorporate exterior attachments such as trellis, planters, etc.

(Alternate)

OPENINGS:

• 36″ x 80″ Standard painted hollow metal door with locking levers, wind chain, door sweep, threshold, and drip edge

• (2) Awnings (front): 5′ wide x 4′ tall with gas struts and locking pins

• (1) Awning (end): 6′ wide x 4′ tall with gas struts and locking pins

A.3.f UTILITIES AND SYSTEMS:

1. Design and install electrical systems to support all equipment and lighting.

2. Electrical supply to the container, and hookup to be provided by others. State the required voltage / amperage for the container.

3. Implement plumbing systems for service area, clean-up, and bar.

4. Install an HVAC system suitable for year round operation in our local climate and occupancy of staff.

5. Construct necessary support infrastructure for a point-of-sale (POS) system and necessary IT infrastructure.

6. All washing equipment shall be self-contained, as there is no sanitary hook-up available. Potable water shall be self-contained in tanks, as no water hookup is currently available. Discussion of a potable water hookup can be brought during final design stage.

7. Mounted Television for patrons

MECHANICAL:

• (2) 14″ upper-wall-mounted fans with two dedicated outlets

• GOVI walk-in refrigeration unit or approved equal

• Refrigerator for cans / bottled goods

• TurboChef “CIBO Rapid Cook Oven” or approved equal

ELECTRICAL:

• 200 amp electrical panel

• (3) GFCI duplex outlets in the bar area, (1) GFCI for Govi unit, (2) standard interior duplex outlets, (1) duplex cooler outlet, (2) light switches (1 bar area, 1 cooler)

• Decorative lights (bar area) and (1) 48″ vapor tight light (cooler)

• Exterior GFI plug outlet for decorative lights

• Sound system for container, and outside use. Preferred to be wireless control for remote speakers.

A.3.g SUSTAINABILITY FEATURES:

1. Incorporate energy-efficient appliances and lighting fixtures.

2. Implement water-saving fixtures in the preparation / sink areas.

3. Use sustainable and recycled materials where possible.

4. Design for natural ventilation and daylighting to reduce energy consumption.

A.3.h PROJECT MANAGEMENT AND TIMELINE:

1. Provide a detailed project schedule, including milestones and completion dates.

2. Assign a dedicated project manager to oversee all aspects of the project.

3. Conduct regular progress meetings with [AGENCY NAME] representatives.

4. Manage all subcontractors and ensure quality control throughout the project.

A.3.i TRAINING AND HANDOVER:

1. Provide comprehensive training on all installed systems and equipment.

2. Supply operation and maintenance manuals for all components.

3. Conduct a final walkthrough and inspection with [AGENCY NAME] representatives.

4. Provide warranty information for all installed equipment and workmanship.

A.3.j COMPLIANCE AND DOCUMENTATION:

1. Ensure all work complies with local, state, and federal regulations.

2. Provide all necessary documentation for health department approval.

3. 10.3. Submit as-built drawings and final project documentation.

4. Comply with all applicable ADA regulations for patrons and for staffing.

A.3.k 11. WARRANTIES:

1. Warranties and service for a two-year period is required on all equipment. If a particular manufacturer has extended, or longer warranty periods, those shall apply.

2. Warranties and service on the structure and physical attachments are required for 1 year.

3. The container manufacturer shall furnish a complete manual of all equipment utilized in the construction of the concessions trailer, and the respective warranties.