Exhibit B DWR-Virginia Wildlife Magazine RFP Price Schedule.xlsx
XLSX spreadsheet 34 KB Posted
- Attached to
- Virginia Wildlife Magazine Fulfillment Services
- Solicitation number
- 82834
- Issued by
- Grayson County, Virginia
About this file
This is a pricing schedule exhibit (Exhibit B) for the Virginia Department of Wildlife Resources (DWR) Virginia Wildlife Magazine Fulfillment Services RFP. The document outlines detailed pricing requirements for magazine fulfillment services based on a 25,000-subscriber database and six-effort renewal process, including transition services, datafile management, customer service, marketing, and technology services. The scope includes managing subscription databases, processing renewals, customer service operations, marketing efforts, and optional calendar fulfillment services for approximately 20,000 calendars.
The pricing schedule requires comprehensive pricing that must include all charges, Industrial Funding Adjustment (IFA), and eVA fees. Suppliers must provide costs across multiple categories including one-time charges, per-hour costs, per-month costs, per-name costs, and per-transaction costs, with annual quantities and costs clearly specified. The document requires pricing for specific services such as API integration with DWR GoOutdoors, database management, bi-monthly label creation, renewal notice series management, customer service operations, marketing initiatives, and technology services including VITA cloud services compliance and cyber insurance coverage up to $5 million.
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Text version
Instructions Virginia Wildlife Magazine Fulfillment Services RFx: 82834
EXHIBIT B
PRICING SCHEDULE
INSTRUCTIONS
** (Add Supplier Name Here)**
| Supplier shall provide detailed pricing for each of the pricing methods set forth in this Excel workbook. Additional information and backup detail should be attached as appropriate. Submit all pricing data in this Excel Pricing Schedule workbook. Altered formats or blank data will be considered incomplete and may be eliminated from further consideration. |
| Pricing must be comprehensive. Supplier's pricing proposal must include all charges of any kind associated with the Service/Solution. All one-time and recurring costs should be clearly noted as such. Pricing must include the Industrial Funding Adjustment (“IFA”) (see Section 33 of the DWR Standard Contract) and eVA fees. DWR will not be liable for any fees or charges for the Service/Solution that are not set forth in this Excel Pricing Schedule workbook. Any attempt to add these fees to submitted pricing will not be considered. |
| Supplier must be willing and able to successfully provide the Service/Solution proposed for the prices given and to complete the project on the specific pricing method set forth herein. |
| The pricing information supplied with your proposal must be valid until award of a contract(s) resulting from this RFP. If you wish to reserve the option to withdraw the pricing during that period, you must state so clearly in your proposal. |
| Any underlying assumptions on Supplier's proposal must be clearly, conspicuously and fully disclosed. The intent of the pricing matrix provided is to implement an acquisition process that is flexible and that supports DWR's delivery requirements. |
| Suppliers are encouraged to propose any discounts available. It is expected that any such discounts will be applicable to all Authorized Users. |
Pricing Schedule Virginia Wildlife Magazine Request for Proposals-Price Schedule Please complete all line items with applicable metric of cost.
Annual quantity and cost columns MUST BE COMPLETED with estimates based on a 25,000-subscriber database and a six-effort renewal process.
| Transition of Services | ||||||||
| Service | Details (if requested) | One-time Charge | Per-hour Cost | Per-month Cost | Per-name Cost | Per-transaction Cost | Annual Quantity | Annual Cost |
| Set-up customer service points of contact (PO box, 800 number, email address) | ||||||||
| Train customer service staff | ||||||||
| Build API call between DWR GoOutdoors (GOV) and Supplier to transmit Virginia Wildlife subscriptions purchased via GOV to subscriber datafile | ||||||||
| Convert subscriber database from current vendor to supplier | ||||||||
| Create customer-facing Virginia Wildlife URL to complete subscription purchase/renewal/gift/address change | ||||||||
| Set up financial transaction protocols (credit card and check) |
| Datafile Management | ||||||||
| Service | Details (if requested) | One-time Charge | Per-hour Cost | Per-month Cost | Per-name Cost | Per-transaction Cost | Annual Quantity | Annual Cost |
| Manage active subscription file of 25,000 (actives, renewals, cancellations, gifts, expires) to include storage and updates | ||||||||
| Manage inactive subscription file | ||||||||
| Create and deliver main and supplemental label files to printer bi-monthly | ||||||||
| Provide lettershop supplies (letters and envelopes) for renewal and invoicing efforts | ||||||||
| Print lettershop supplies (two-color letters and envelopes) for renewal and invoicing efforts | ||||||||
| Pick and Pack, label, and stuff lettershop (invoices/renewals) | ||||||||
| USPS postage for invoice/renewal mailings | ||||||||
| Storage of lettershop supplies | ||||||||
| Schedule, create, and manage six-effort print renewal notice series | ||||||||
| Schedule, create, and manage three-effort email renewal notice series | ||||||||
| Promotional code creation/implementation | ||||||||
| Monthly subscription and revenue data reporting | ||||||||
| Misc. datafile services (PLEASE DETAIL) |
| Customer Service | ||||||||
| Service | Details (if requested) | One-time Charge | Per-hour Cost | Per-month Cost | Per-name Cost | Per-transaction Cost | Annual Quantity | Annual Cost |
| Manual transactions (orders/renewals/address changes or adjustments, cancellations, comments) | ||||||||
| Imported web transactions | ||||||||
| Autorenewal processing | ||||||||
| Group subscription processing | ||||||||
| Inbound customer service calls | ||||||||
| Outbound customer service calls | ||||||||
| Subscriber correspondence (email/letter) | ||||||||
| Credit card processing | ||||||||
| Check processing | ||||||||
| Misc. customer service services (PLEASE DETAIL) |
| Marketing | ||||||||
| Service | Details (if requested) | One-time Charge | Per-hour Cost | Per-month Cost | Per-subscriber name Cost | Per-transaction Cost | Annual Quantity | Annual Cost |
| Circulation consulting | ||||||||
| Email effort set-up | ||||||||
| Email send | ||||||||
| Design social media promotional effort (Facebook and Instagram) | ||||||||
| Implement social media promotional effort (Facebook and Instagram) | ||||||||
| Design four-color promotional print effort (send of 25,000) | ||||||||
| Lettershop supplies for promotional print effort | ||||||||
| Print promotional print effort | ||||||||
| Pick and Pack, label, and stuff promotional print effort | ||||||||
| USPS postage for promotional print effort |
| Technology | ||||||||
| Service | Details (if requested) | One-time Charge | Per-hour Cost | Per-month Cost | Per-name Cost | Per-transaction Cost | Annual Quantity | Annual Cost |
| IT work (per hour) | ||||||||
| API calls | ||||||||
| Host customer-facing Virginia Wildlife landing page | ||||||||
| Research and ensure compliance with VITA cloud services and terms | ||||||||
| SOC gap assessment report | ||||||||
| Cyber insurance to $5 million |
| Calendar Fulfillment [OPTIONAL] | ||||||||
| Service | Details (if requested) | One-time Charge | Per-hour Cost | Per-month Cost | Per-name Cost | Per-transaction Cost | Annual Quantity | Annual Cost |
| Receive and store approx. 20,000 Virginia Wildlife calendars (15 pallets) | ||||||||
| Set up API call to Gooutdoors for calendar orders | ||||||||
| Pick and Pack, label, and stuff calendars | ||||||||
| USPS postage for calendars in envelopes (quantity 3,500) | ||||||||
| UPS postage for calendars in boxes (quantity 150) | ||||||||
| Inbound calendar customer service calls | ||||||||
| Manual transactions (orders/adjustments, cancellations, comments) | ||||||||
| Customer correspondence (email/letter) |
| Total Proposal Amount-Annual |
| $0.00 |
Supplier Alt. Schedule image1.png
File details come from the government source that posted it. Updated .