Exhibit B - Agency Specific Requirements - ISSUED.pdf

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VISN 10 – Marion VA Clinic Replacement Lease (FY 2022) Agency Specific Requirements

1. Offeror Instructions

The Offeror is required to review all sections of this exhibit to understand and provide the tenant improvements (TI) and servicing requirements of the leased space to the U.S. Department of Veterans Affairs (hereafter referred to as “VA”). It is planned the VA will lease space that is a build-to-suit including site improvements.

The Building Lessor will be responsible for hiring an architect and engineer to develop construction package. Existing conditions must be field verified by the Building Lessor and all tenant improvements must be coordinated with and agreed upon by the VA during design and before construction.

2. Location Requirements

In addition to the requirements of the Sources Sought/Request for Lease Proposal document, the offered space must meet the following additional requirements:

2.1. The offered space shall be Clinic/Health Unit space as defined by Whole Building Design Guide [https://www.wbdg.org/space-types/clinic-health-unit].

2.2. The offered space shall be approximately 19,148 NUSF total, contiguous, and on the same floor.

3. Tenant Improvement Requirements

Section headers are organized utilizing MasterFormat 2004 (MF04). VA utilizes MF04 for construction project specifications and listing tenant improvement requirements in this manner will assist the Offeror with preparing the tenant improvement cost summary (TICS). The following link to the VA Technical Information Library (TIL), which contains Program Guide 18-1 (PG-18-1) Master Construction Specifications, is provided for further reference: https://www.cfm.va.gov/til/index.asp.

3.1. Division 00 – Special Sections

3.1.1. 00 20 00 Building Codes and Standards

For the purposes of this lease, the adopted building codes of the political jurisdiction in which the offered space is physically located shall apply to the design of the TI, unless noted below where VA requires compliance with the most recent version of VA or other Federal standards at the time of lease award.

Details on these requirements can be found in detail on the VA TIL Building Requirements for Leased Spaces [https://www.cfm.va.gov/til/leasing.asp].

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Where a conflict exists between locally adopted codes and required Federal standards, the Offeror shall bring this to attention of the VA for resolution.

Reference VA Program Guide 18-3 (PG-18-3) Design and Construction Procedures, Topic 1 Codes, Standards and Executive Orders [https://www.cfm.va.gov/TIL/cPro.asp] for additional information on seeking resolution.

A table listing all used codes, standards, manuals and other documents (including revision/publication date) used during TI design shall be incorporated into the drawing set.

3.1.2. 00 20 00 Accessibility

TI shall comply with the requirements of the Architectural Barriers Act Accessibility Standard (ABAAS) for Federal Facilities [https://www.cfm.va.gov/til/accessibility.asp and https://www.access-board.gov/guidelines-and-standards/buildings-and-sites/about-the-aba-standards/aba-standards] as well as the VA Barrier Free Design Standard (PG- 18-13) Barrier Free Design Standard, PG-18-13 (va.gov). While similar, the accessibility standards set by the Americans with Disabilities Act (ADA) only apply to the building shell and site improvements, unless local building codes are more stringent than the ADA.

3.1.3 00 20 00 Life Safety

In the absence of a State or Local fire code, TI shall comply with the requirements of NFPA 101: Life Safety Code [https://www.nfpa.org/codes-and-standards/all-codes-and-standards/list-of-codes-and-standards/detail?code=101].

The Offeror shall provide a valid building Certificate of Occupancy issued by the local jurisdiction. However, if the building Certificate of Occupancy is not available or a local jurisdiction does not issue a building Certificate of Occupancy, the Offeror must obtain the services of a licensed fire protection engineer to verify the offered space and building meets all applicable local codes and ordinances to ensure an acceptable level of safety is provided.

3.1.4. 00 20 00 Seismic Safety

New construction which consists of new buildings or the construction of an addition to an existing building shall conform to the International Building Code [https://www.iccsafe.org/products-and-services/i-codes/2018-i-codes/ibc/].

Existing buildings shall meet the seismic requirements of the Interagency Committee on Seismic Safety in Construction's (ICSSC) RP-8 Standards of Seismic Safety for Existing Federally Owned or Leased Building and Commentary [https://www.gsa.gov/node/84082].

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3.1.5. 00 20 00 Physical Security and Resiliency

TI shall comply with the requirements of the VA Physical Security and Resiliency Design Manual published on October 1, 2020 [https://www.cfm.va.gov/til/PhysicalSecurity/dmPhySec.pdf] and The Risk Management Process for Federal Facilities: An Interagency Security Committee (ISC) Standard [https://www.dhs.gov/interagency-security-committee] for Facility Security Level (FSL) 2 protected facilities. A summary of these baseline ISC requirements can be found on the TIL [https://www.cfm.va.gov/til/leasing/VA- Lease-AppD1-FacilityRqmts.pdf].

During lease proposal negotiation, the VA and the Offeror shall complete a risk assessment of the proposed leased suite(s), building shell and site improvements to determine what countermeasures are required in the TI design so an accurate TICS table can be developed. This checklist, once complete, shall be protected as For Official Use Only (FOUO) information and shared only with those that have a need to know to perform work related to this lease.

3.1.6. 00 40 00 Drawing Format

The Offeror has the option of providing TI drawings in the VA standard format.

Reference VA Program Guide 18-3 (PG-18-3) Design and Construction Procedures, Topic 2 Drawings [https://www.cfm.va.gov/TIL/cPro.asp], VA BIM and CAD Standards [https://www.cfm.va.gov/til/projReq.asp#cad], and VA Program Guide 18-15 (PG-18-15) A/E Submission Requirements, Volume C, Minor and NRM Projects [https://www.cfm.va.gov/til/aeDesSubReq.asp] for format information.

3.1.7. 00 90 00 Record Drawings and Operations and Maintenance Manuals

In addition to other require plans, checklists and reports listed below, the Offeror shall provide to the VA at beneficial occupancy a complete set of record drawings and an operations and maintenance (O&M) manual for the suite(s) constructed for VA use. The drawings shall include a room schedule with the name and square footage size listed and contact information for the signage manufacture/supplier. A paper set and electronic files (both PDF and RVT formats) shall be provided.

3.2. Division 01 – General Requirements

3.2.1. 01 81 13 Sustainable Construction Requirements

Sustainable design strives to enhance VA’s mission by incorporating sustainable design practices into the design and construction of VA facilities. Driven by numerous Federal mandates and VA policies, the program encourages design strategies that reduce energy and water consumption, integrate cost-effective

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TI shall comply with the requirements of VA Handbook 0056 VA Sustainable Buildings Program [https://www.va.gov/vapubs/viewPublication.asp?Pub_ID=640&FType=2], the Guiding Principles for Sustainable Federal Buildings and Associated Instructions [https://www.sustainability.gov/pdfs/guiding_principles_for_sustainable_federal_b uildings.pdf and https://www.energy.gov/eere/femp/guiding-principles-sustainable-federal-buildings], and the VA Sustainable Design Manual [https://www.cfm.va.gov/til/sustain/dmSustain.pdf].

The Offeror shall complete a VA Guiding Principles Checklist for New Construction and Modernization [https://www.cfm.va.gov/til/sustain/GPChecklist02-VA2016.xlsx]. Draft checklists shall be submitted with each TI submittal and a final checklist at the completion of TI construction before the VA takes beneficial occupancy.

3.2.2. 01 91 00 Commissioning

The Offeror shall employ commissioning tailored to the size and complexity of the lease space and its building system components in order to optimize and verify performance of building systems supporting the VA suite(s). At a minimum, commissioning shall include a commissioning plan developed during TI design, verification of the installation and performance of systems being commissioned at the completion of TI construction, and a commissioning report that confirms identified issues were appropriately addressed.

The report shall be updated ten months into the VA’s beneficial occupancy to verify commissioned systems are operating as designed after performing throughout the heating and cooling seasons. VA staff interviews will also be conducted to ensure all potential issues are identified and corrected. The Offeror shall correct any issues identified with the systems and update O&M manuals as needed to document changes. The final report shall be submitted no later than twelve months after VA beneficial occupancy.

Follow Energy Independence and Security Act of 2007 Section 432 [https://sftool.gov/learn/about/161/energy-independence-security-act-eisa], associated Federal Energy Management Program (FEMP) commissioning guidance [https://www.energy.gov/eere/femp/eisa-federal-covered-facility-management-and-benchmarking-data] and the VA Whole Building Commissioning Process Manual [https://www.cfm.va.gov/til/spclRqmts.asp#Cx].

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3.3. Division 08 – Doors and Windows

3.3.1. 08 00 00 Doors

Doors for TI shall comply with the requirements of VA Program Guide 18-14 (PG- 18-14) Room Finishes, Door and Hardware Schedule [https://www.cfm.va.gov/til/room/RoomFinishes.pdf]; references to VA master specification sections shall be followed. Reference the space plan exhibit for the applicable chapter and room code for each door’s material, size and finish. The Offeror shall submit during TI design a finishes board containing no less than three door finish samples for VA to consider and select from.

Entry/exit doors to the VA leased suite(s) are considered part of the building shell but shall be altered if required to meet identified physical security level of protection countermeasures in 3.1.5. 00 20 00 Physical Security and Resiliency.

3.3.2. 08 00 00 Windows

Interior/exterior windows along the perimeter of the VA leased suite(s) are considered part of the building shell but shall be altered if required to meet identified physical security level of protection countermeasures in 3.1.5. 00 20 00 Physical Security and Resiliency.

3.3.3. 08 71 00 Door Hardware

Door hardware for TI shall comply with the requirements of VA Program Guide 18-14 (PG-18-14) Room Finishes, Door and Hardware Schedule [https://www.cfm.va.gov/til/room/RoomFinishes.pdf]; references to VA master specification sections shall be followed. Reference the Marion VA Clinic Space Plan document for the applicable chapter and room code for each door’s hardware requirements.

Entry/exit doors to the VA leased suite(s) are considered part of the building shell but shall be altered if required to meet identified physical security level of protection countermeasures in 3.1.5. 00 20 00 Physical Security and Resiliency and 3.13.2. 28 13 00 / 28 13 16 Physical Access Control System requirements.

Doors with keyed locks in general will be limited to the entry/exit doors to the suite, CBOC Manager’s individual offices (excluding assistants/secretaries), file rooms and the OIT Room. The building shell’s existing keying system, if at least a Level 2 System as defined in the Door and Hardware Institute publication Keying Systems and Nomenclature [https://www.assaabloyacademy.com/Local/assaabloyacademyCOM/Americas/L esson%20Resources/2018KeySystemAssessment/1%20General%20Documents %20and%20Interactive%20Video%20- %20Designing%20Master%20Key%20Systems/Keying%20Systems%20and%20 Nomenclature_2008.pdf], shall be used unless determined impractical during TI

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The Offeror is to pay for all cores for all locksets. The cores shall be Best small format SFIC.

Door locks for the telecommunications room/IT closet shall be key cored by the VA, will be separate from the building shell’s system and solely under control of the VA.

3.4. Division 09 – Finishes

3.4.1. 09 00 00 Flooring, Base, Walls, Paint, Wall Coverings, Wainscoting and Ceilings

Flooring, base, walls, paint, wall coverings, wainscoting and ceilings for TI shall comply with the requirements of the VA Program Guide 18-14 (PG-18-14) Room Finishes, Door and Hardware Schedule [https://www.cfm.va.gov/til/room/RoomFinishes.pdf] ]; references to VA master specification sections shall be followed. Reference the Marion VA Clinic Space Plan document for the applicable chapter and room code for each room’s finish requirements. Additional requirements on finish colors is found in the VA Interior Design Manual [https://www.cfm.va.gov/til/dManual/dmIDhonh.pdf] and the VA Architectural Design Manual [https://www.cfm.va.gov/til/dManual/dmARhosp.pdf];

references to VA master specification sections shall be followed. The Offeror shall submit during TI design a finishes board containing no less than three finish samples of each type required for VA to consider and select from.

The telecommunications room/IT closet and the media control room shall be provided with finishes that comply with the requirements of VA Standards Alert 017 OIT Infrastructure Standards for Telecommunications Spaces dated Feb 2020 [https://www.cfm.va.gov/til/sAlert/sAlert017.pdf] to include all VA OIT Standards incorporated by reference.

3.4.2. 09 00 00 Noise Transmission Control

TI shall design for a minimum Sound Transmission Class (STC) rating of 40 for all office rooms and an STC of 45 for all conference rooms. All conference rooms shall have floor to deck height walls.

These conditions are taken from the VA Program Guide 18-3 (PG-18-3) Design and Construction Procedures, Topic 11 Noise Transmission Control [https://www.cfm.va.gov/TIL/cPro.asp].

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3.5. Division 10 - Specialties

3.5.1. 10 14 00 Signage

Signage for TI shall comply with the requirements of the VA Signage Design Manual [https://www.cfm.va.gov/til/spclRqmts.asp#SIGN], VA Directive 0023 Tier 1 Graphics Standards [https://www.va.gov/vapubs/viewPublication.asp?Pub_ID=695&FType=2], and VA Handbook Tier 1 Graphics Standards Guide [https://www.va.gov/vapubs/viewPublication.asp?Pub_ID=683&FType=2].

Individual graphics in multiple formats can be found at the VA Graphics Resource Center intranet site [https://vaww.va.gov/6102/graphics_resource_center.asp];

coordinate access of these files through the VA.

The Offeror shall submit during TI design a signage plan in compliance with the VA Signage Design Manual [https://www.cfm.va.gov/til/signs/Signage09- Interior.pdf]. The finishes board shall also contain no less than one complete sign and color samples for each sign background color.

The main door to the VA leased suite(s) shall be signed with mandatory VA policy signage visible outside the suite. Directional signage to each area of the suite(s) shall be provided. Shared offices and conference rooms shall include a use indicator with their room signs.

The entry doors to the VA leased suite(s) may be signed utilizing the building shell signage scheme to maintain architectural compatibility with other signage.

The VA shall also be identified on the building’s tenant directory.

Install one internally illuminated large horizontal free-standing monument sign for identifying the VA Clinic’s main entrance drive. See EI-01.01 within the VA Exterior Signs guide [https://www.cfm.va.gov/til/signs/Signage04-Exterior.pdf].

Install the appropriate number of (site specific) internally illuminated large/long auto oriented stacking 8 directional sign strips with messages directed specifically to drivers. Internally illuminated sign to be used only in locations where there is a heavy nighttime driver need for directional information. See EI-04.01 within the VA Exterior Signs guide [https://www.cfm.va.gov/til/signs/Signage04-Exterior.pdf].

3.5.2. 10 75 00 Flagpoles

If not already existing, site improvements shall include an exterior ground set flag pole no less than 25 ft [7.6 m] tall to facilitate the flying of the Flag of the United States of America. If the flag will be flown day and night, illumination of the flag shall be provided. The Offeror is responsible for all maintenance of the flagpole including, but not limited to, the replacement of the halyard and flag.

See Appendix B, Section IV. Display of the U.S. Flag.

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3.6. Division 11 – Equipment

3.6.1. 11 00 00 Kitchen Equipment

TI shall include for the shared kitchen the following installed equipment:

a) An under sink mounted 3/4 horsepower, continuous-feed garbage disposal with a stainless steel grinding chamber.

b) A sink-top 750 watt, 1/2 gallon tank instant hot water dispenser.

TI shall plan for the following VA provided equipment:

a) One refrigerator (required electric connections).

b) Three microwaves (requiring electric connections).

c) One large capacity countertop coffee machine (requiring electric and potable water connections).

3.7. Division 12 – Furnishings

3.7.1. 12 20 00 Window Treatments

Interior/exterior windows along the perimeter of the VA leased suite(s) shall include fully retractable window treatments that allow for complete or partial blockage of light. Special attention will be given to rooms where video teleconferencing will occur.

3.7.2. 12 30 00 Manufactured Casework/Millwork

TI shall include manufactured casework with countertop in each of the exam rooms.

TI shall additionally include lockable personal effects storage for the staff areas.

Each area shall be provided enough storage for 60 people.

Requirements on casework is found in the VA Interior Design Manual [https://www.cfm.va.gov/til/dManual/dmID.pdf]; references to VA master specification sections shall be followed. The Offeror shall submit during TI design a finishes board containing no less than three finish samples of the casework and countertop required for VA to consider and select from.

All casework and cabinetry shall be lockable. A grand master lock shall be provided to unlock all key cores. Key core numbering shall be determined by the Contracting Officer’s Representative (COR).

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Any casework to be installed directly over a countertop or other work surface shall include on the underside concealed down lighting. Lighting shall be powered by AC electric; battery powered lights shall not be permitted.

Shop drawings and samples shall be supplied prior to manufacture and installation for approval from the COR. Shop drawings shall detail in plan, elevation, and details the intent of design, constructability, and coordination of required blocking in the walls.

Lessor to provide the appropriate wall structure to support the manufacturer’s products in accordance with applicable building code requirements.

Fire performance characteristics: Provide wall panels with a UL label indicating that they are identical to those tested in accordance with ASTM-E84 (CAN/ULC S102.2) for Class 1 characteristics listed below:

Flame spread 25 or less Smoke developed: 450 or less

Impact Strength: Provide assembled wall protection units that have been tested in accordance with the applicable provisions of ASTM F476.

Chemical and stain resistance: Provide wall panels with chemical and stain resistance in accordance with ASTM D-1308.

Single source responsibility: Provide all components of the casework system manufactured by the same company to ensure compatibility of color, texture and physical properties.

Finishes to include but not limited to mixed materials such as textures, patterns (wood look or metal look), custom shapes, joint spacers, and trims & moldings.

Detailing to be approved by VA COR.

3.7.3. 12 50 00 Furniture

TI shall include wall mounted coat hooks for each exam room, office, conference room, and waiting areas. Submit during TI design a finishes board containing no less than three samples of the hooks required for VA to consider and select from.

3.8. Division 21 – Fire Suppression

3.8.1. 21 00 00 Telecommunications Room Fire Suppression

TI shall not run fire suppression piping above the telecommunications room/IT closet and the media control room, except to provide fire suppression for these spaces only. This requirement can be found in the VA Office of Information and

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Technology Design Guide [https://www.cfm.va.gov/til/dguide/dgOIT.pdf], and the VA Telecommunications and Special Telecommunications System Design Manual [https://www.cfm.va.gov/til/dManual/dmTelecomm.pdf].

Where allowed by State and Local codes, standard response sprinkler heads shall be used to minimize the chance of accidental discharge if struck by an object. This requirement can be found in the VA Fire Protection Design Manual [https://www.cfm.va.gov/til/dManual/dmFire.pdf].

3.9. Division 22 – Plumbing

3.9.1. 22 00 00 Telecommunications Room Moisture Protection

TI shall not permit any pipe or duct system foreign to the telecommunications room/IT closet and the media control room installation to enter or pass through that space. The Offeror shall ensure that foreign piping such as water pipes, steam pipes, gas pipes, sanitary waste pipes, roof drains, A/C ducts, and other unrelated piping systems containing liquids or gases are not installed, nor pass through, these rooms. This requirement can be found in the VA Office of Information and Technology Design Guide [https://www.cfm.va.gov/til/dguide/dgOIT.pdf], and the VA Telecommunications and Special Telecommunications System Design Manual [https://www.cfm.va.gov/til/dManual/dmTelecomm.pdf].

3.10. Division 23 – Heating, Ventilating, and Air Conditioning

3.10.1. 23 00 00 HVAC Common Design Conditions

TI shall utilize the following HVAC design conditions unless otherwise noted:

a) Temperature Range: 70 F [21 C] to 75 F [24 C].

b) Temperature Tolerance: +/- 1.0 F [0.6 C].

c) Cooling Set Point: 75 F [24 C].

d) Heating Set Point: 70 F [21 C].

e) Dead-Band Room Temperature: 5 F [3 C], adjustable for VAV applications.

f) Humidity Range: 20% to 60% RH.

g) Humidity Tolerance: +/- 2.5% RH in humidification mode.

h) Dehumidification Design Set Point: 5% below the maximum RH.

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These conditions and additional requirements, such as minimum total air changes per hour (ACH), minimum outside air ACH, maximum room noise level/noise criteria curve (NC), room air balance pressurization, room temperature control and air flow volume can be found by room code in the VA HVAC Design Manual [https://www.cfm.va.gov/til/dManual/dmHVAC.pdf];

references to VA master specification sections shall be followed.

3.10.2. 23 00 00 HVAC Zoning

TI shall include, at a minimum, HVAC zones for the following areas (reference the space block diagram):

a) PACT Team Rooms

b) Exam Rooms

c) Storage Rooms

d) Lab

e) Clean Utility Room

f) Conference Rooms/Break Rooms/Group/SMA Rooms

g) Medication Storage Room, OIT Communications Rooms

Each thermostat for exam rooms and/or offices shall not control more than four rooms.

3.10.3. 23 09 00 HVAC Controls

TI shall include to the greatest extent possible an energy use reduction HVAC controls strategy. Use of occupancy sensors, non-business hours setbacks, predictive analytics of heating/cooling loading and other similar tactics is highly encouraged.

3.10.4. 23 74 13 OIT Communication Room Air-Conditioners

TI shall include dedicated, thermostatically-controlled mechanical cooling equipment (Split Cooling System) for the telecommunications room/IT closet and the media control room to maintain the following design criteria:

a) Temperature Range: 64 F [18 C] to 75 F [24 C].

b) Temperature Tolerance: +/- 1.0 F [0.6 C].

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c) Cooling Set Point: 75 F [24 C].

d) Heating Set Point: 64 F [18 C].

e) Dead-Band Room Temperature: 5 F [3 C], adjustable for VAV applications.

f) Humidity Range: 30% to 55% RH.

g) Humidity Tolerance: +/- 2.5% RH in humidification mode.

h) Dehumidification Design Set Point: 5% below the maximum RH.

i) Minimum Total Air Changes Per Hour: 2.

j) Minimum Outside Air Changes Per Hour: N/A.

k) Maximum Room Noise Level/Noise Criteria Curve: 45.

l) Room Air Balance: Positive.

m) Individual Room Temperature Control: Yes.

n) Air Flow: Constant Volume.

Provide a water pan or barrier around the HVAC system to ensure water does not leak into the room as opposed to drain. Install a moisture detection system with a set of contacts in the pan to minimize water damage from condensate leaks.

These conditions are taken from the VA Office of Information and Technology Design Guide [https://www.cfm.va.gov/til/dguide/dgOIT.pdf], and the VA HVAC Design Manual [https://www.cfm.va.gov/til/dManual/dmHVAC.pdf]; references to VA master specification sections shall be followed.

3.11. Division 26 – Electrical

3.11.1. 26 00 00 Telecommunications Electrical

The telecommunications room/IT closet shall be provided with electrical infrastructure and equipment that complies with the requirements of VA Standards Alert 017 OIT Infrastructure Standards for Telecommunications Spaces [https://www.cfm.va.gov/til/sAlert/sAlert017.pdf] to include all VA OIT Standards incorporated by reference.

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3.11.2. 26 05 11 Requirements for Electrical Installations

TI shall include on all switches and receptacles the identification of the panelboard and circuit number it is fed by. Switches shall also identify which area/room/equipment it controls. Identification shall be printed directly on to the receptacle/switch faceplate; handwritten notes and adhesive labels are not acceptable.

3.11.3. 26 09 23 Lighting Controls

TI shall include to the greatest extent possible an energy use reduction lighting controls strategy. Use of occupancy sensors, daylight harvesting, time-specific schedules, task tuning/dimming controls and integration with the building automation/management system is highly encouraged.

3.11.4. 26 24 16 Panelboards

TI shall to the greatest extent possible separate electrically the VA leased suite(s) from the other suites of the building. Priority shall be given to circuits that VA supplied equipment and devices will be connected to (i.e. non-lighting or non-building service equipment circuits).

3.11.5. 26 27 26 Wiring Devices

TI shall include in each office quad duplex receptacle every 10 linear ft [3 m] as measured around the floor line, excluding doorways. For all linear wall space 5 ft [1.5 m] and greater, provide at least one receptacle for general and computer use.

Each workstation shall be provided one quad receptacle, or an appropriately rated receptacle to VA provided systems furniture. Underfloor raceways or tele/power poles shall be used if located away from a wall.

Each conference room shall include one quad receptacle every 10 linear ft [3 m] as measured around the floor line, excluding doorways. One floor quad receptacle shall be provided in each small conference room. Floor quad receptacles shall be provided in the Conference Room and Group/SMA room to ensure no one point in the room is further than 20 linear feet from a receptacle.

Each presentation computer and lectern location shall be provided a receptacle within 5 ft [1.5 m] of its placement in the room.

Each waiting/reception space shall include one duplex receptacle every 8 ft [2.4 m].

Each copy and supply room shall be provided one duplex receptacle every 10 linear ft [3 m] as measured around the floor line, excluding doorways. Each

Page | 14 copier shall be provided a receptacle within 5 ft [1.5 m] of its placement in the room.

Each file and storage room shall be provided one duplex receptacle every 10 linear ft [3 m] as measured around the floor line, excluding doorways.

The OIT Communication Room shall be provided quad receptacle every 5 linear ft [1.5 m] as measured around the floor line, excluding doorways. Along two walls, quad receptacles will be installed every 5 linear ft [1.5 m] and 4 ft [1.2 m] above the floor to support workbenches. These receptacles shall be on dedicated circuits separate from other rooms.

In the breakroom, coordinate receptacle requirements with 3.6.1.11 00 00 Kitchen Equipment. Provide appropriate receptacles for each cord-connected piece of kitchen equipment, as well as duplex receptacles for convenience use (both at counter and floor heights). These receptacles shall be on dedicated circuits separate from other rooms.

In corridors and open spaces, provide one duplex receptacle for cleaning machines at no more than 75 ft [23 M] spacing. These receptacles shall be on a dedicated circuit serving only these receptacles.

Provide a recessed receptacle in conjunction with each security camera, security camera monitor, video teleconference camera, wall/ceiling mounted speakers, ceiling mounted projector, wall mounted TV receiver, clock and wireless internet access point. Such receptacles are not necessary where the equipment is low-voltage, powered by headend equipment, battery powered, or Power over Ethernet (PoE). Coordinate receptacles during TI design with VA supplied equipment and required equipment in 3.12. Division 27 – Communications and

3.13. Division 28 – Electronic Safety and Security.

Receptacles shall be NEMA 5-20R Hospital Grade devices, unless a specific application requires a different device. No more than six receptacles shall be installed on a single circuit for general use. If a receptacle is on an emergency/backup/generator power circuit, the receptacle shall be colored red.

These requirements are based off the VA Electrical Design Manual [https://www.cfm.va.gov/til/dManual/dmElec.pdf]; references to VA master specification sections shall be followed.

3.11.6. 26 43 13 Surge Protective Devices

TI shall to the greatest extent possible provide an NFPA 70/NEC Type 2 Surge Protective Device on the distribution circuit(s) supporting the VA leased suite(s).

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3.11.7. 26 51 00 Interior Lighting

TI shall comply with the design parameters appropriate to the room listed in the VA Lighting Design Manual, Appendix A [https://www.cfm.va.gov/til/dManual/dmLighting.pdf]; references to VA master specification sections shall be followed. To the greatest extent possible utilize LED luminaires and illuminated signs.

3.12. Division 27 – Communications

3.12.1. 27 00 00 Telecommunications and Media Control Room Communications

The telecommunications room/IT closet and the media control room shall be physically located and provided with telecommunications infrastructure and equipment (excluding VA provided network switches) that complies with the requirements of VA Standards Alert 017 OIT Infrastructure Standards for Telecommunications Spaces [https://www.cfm.va.gov/til/sAlert/sAlert017.pdf] to include all VA OIT Standards incorporated by reference.

The VA shall provide and install network switches for VA local area networks (wired and wireless) prior to beneficial occupancy.

3.12.2. 27 15 00 Communications Structured Cabling

TI shall utilize plenum rated Category 6A cable and Cat 6A rated patch panels, connectors and RJ 45 jacks for structured cabling. These components shall not be manufactured in whole or in part by companies incorporated in the People’s Republic of China (PRC); reference Federal Acquisition Regulation (FAR) Subpart 4.21 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment [https://www.acquisition.gov/content/subpart-421-prohibition-contracting-certain-telecommunications-and-video-surveillance-services-or-equipment]. T568A pinout will be used for all connectors. Include on all wall outlet jacks the identification of the rack, patch panel and port number it is fed by. Identification shall be printed onto a label and inserted into an ID window in the faceplate;

handwritten and adhesive labels are not acceptable.

TI shall include in each office one wall outlet with four jacks every 10 linear ft [3 m] as measured around the floor line, excluding doorways. For all linear wall space 5 ft [1.5 m] and greater, provide at least one outlet for general and computer use.

Each workstation shall be provided one wall outlet with four jacks. Underfloor raceways or tele/power poles shall be used if located away from a wall.

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Each conference room shall include one wall outlet with four jacks every 10 linear ft [3 m] as measured around the floor line, excluding doorways. One floor outlet with four jacks shall be provided in each small conference room. Each presentation computer and lectern location shall be provided a wall outlet with four jacks within 5 ft [1.5 m] of its placement in the room.

Each copy and supply room shall be provided one wall outlet with two jacks every 10 linear ft [3 m] as measured around the floor line, excluding doorways.

Each copier shall be provided an outlet within 5 ft [1.5 m] of its placement in the room.

Each file and storage room shall be provided one wall outlet with two jacks every 10 linear ft [3 m] as measured around the floor line, excluding doorways.

The OIT Communication Room shall be provided a wall outlet with two jacks every 5 linear ft [1.5 m] as measured around the floor line, excluding doorways.

Along two walls, outlets will be installed every 5 linear ft [1.5 m] and 4 ft [1.2 m] above the floor to support workbenches.

Provide one recessed wall outlet with two jacks in conjunction with each security camera, security camera monitor, video teleconference camera, wall/ceiling mounted speakers, ceiling mounted projector, wall mounted TV receiver, clock and wireless internet access point. Coordinate outlets during TI design with VA supplied equipment and required equipment in 3.13. Division 28 - Electronic Safety and Security.

3.12.3. 27 15 01.23 Audio-Video Communications Horizontal Cabling

TI shall provide in each conference room audio-video device connection ports (such as VGA, HDMI, Display Port and USB-C) in wall outlets to support connecting ceiling mounted projectors and wall mounted TV receivers to guest computers and presentation devices.

3.12.4. 27 21 29 Data Communications Switches and Hubs

The Offeror shall conduct a survey of the VA leased suite(s) to identify the number and locations of wireless internet access points (WAPs) for the VA Wireless Local Area Network (WLAN) and provide the required infrastructure to support them. The survey and infrastructure shall conform to the requirements of VA Telecommunications and Special Telecommunications System Design Manual [https://www.cfm.va.gov/til/dManual/dmTelecomm.pdf]. The VA shall provide and install the VA WLAN WAPs prior to beneficial occupancy.

TI shall provide in the suite reception area(s) and each conference room a public wi-fi network separate from the VA WLAN for non-VA staff visitors (i.e. vendors, other government agency officials and official guests). All infrastructure (to

Page | 17 include WAPs and switches) for this wi-fi network shall be provided and maintained by the Offeror, but administered by the VA.

3.12.5. 27 31 00 Voice Communications Switching and Routing Equipment

TI shall provide four Plain Old Telephone Service (POTS) wall mounted RJ11 jacks in the OIT Communication Room connected to the building shell’s telephone equipment room. This is to be paid for by the Building Lessor as part of the fully services lease.

3.12.6. 27 41 31 Master Antenna Television and Equipment Systems

TI shall provide all wall mounted TV receivers with a female SMA coaxial cable connection in a recessed outlet to an over-the-air digital television signal antenna. The Offeror shall provide and maintain the antenna, or a cable/satellite television signal if at no additional cost to the VA.

3.12.7. 27 53 19 Distributed Radio Antenna (Within Building) Equipment and System

TI shall provide for the VA leased suite(s) a carrier neutral cellular phone repeaters/signal booster system capable of supporting at a minimum 4G broadband cellular capabilities. The system shall not utilize equipment manufactured in whole or in part by companies incorporated in the People’s Republic of China (PRC); reference Federal Acquisition Regulation (FAR) Subpart 4.21 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment [https://www.acquisition.gov/content/subpart-421-prohibition-contracting-certain-telecommunications-and-video-surveillance-services-or-equipment]. The system additionally shall conform to the requirements of VA Telecommunications and Special Telecommunications System Design Manual [https://www.cfm.va.gov/til/dManual/dmTelecomm.pdf].

Provide an exterior antenna and remote connection in the VA leased suite shared reception area(s), break room, and conference rooms to receive reception from the National Oceanographic and Atmospheric Administration (NOAA) Weather Radio All Hazards (NWR) network [https://www.nws.noaa.gov/nwr/]. Provide signal boosting equipment as needed to ensure reception of the radio signal. Provide two reception area connections if the VA is split between two suites. VA shall provide the NWR receivers.

Provide an exterior antenna and remote connection VA suite reception area(s), break room, and conference rooms for AM/FM/SW commercial broadcast signals. Provide signal boosting equipment as needed to ensure reception. VA shall provide the radio receivers.

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Provide four, 6 in conduits between the Telecommunications room/IT closet and the roof to facilitate future VA emergency communications equipment installations (such as high frequency radio and/or satellite phone/SATCOM systems). A 20 ft by 20 ft area on the roof with an unobstructed 365 degree view of the surrounding area, a 90 degree view of the sky, and at least 50 ft away from any other roof mounted communications antenna (such as cellular network towers/repeater systems and satellite dishes) shall be reserved for VA antenna use.

3.13. Division 28 – Electronic Safety and Security

3.13.1. 28 00 00 Electronic Safety and Security Systems

All systems designed and installed under this division shall comply with the requirements of 3.1.5. 00 20 00 Physical Security and Resiliency and the below mentioned standards. The systems shall not utilize equipment manufactured in whole or in part by companies incorporated in the People’s Republic of China (PRC); reference Federal Acquisition Regulation (FAR) Subpart 4.21 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment [https://www.acquisition.gov/content/subpart-421-prohibition-contracting-certain-telecommunications-and-video-surveillance-services-or-equipment]. They will also be integrated with the existing systems of the Columbus VA Medical Center (420 North James Rd. Columbus, OH 43219) for remote monitoring by the United States Department of Veterans Affairs Police.

3.13.2. 28 13 00 / 28 13 16 Physical Access Control System

TI shall provide for all doors from common building shell space into the VA leased suite, into the telecommunications room/IT closet and into the designated rooms that is integrated with the Federal physical access control system (PACS).

PACS infrastructure shall comply with the requirements of the VA Master Specification 28 13 16 Physical Access Control System and Database Management [https://www.cfm.va.gov/TIL/spec/281316.doc] and VA Master Specification 28 13 00 Physical Access Control System [https://www.cfm.va.gov/TIL/spec/281300.doc]. Coordinate with Johnson Controls Inc. (JCI) to provide and install all equipment that shall fully integrate the system with the existing integrated Software House C-Cure system currently installed at the Main VA Facility located at 420 N. James Road, Columbus, Ohio.

The main entrance door to the VA leased suite(s) shall be provided a lock control system allowing the door to be remotely unlocked. Control buttons shall be located at the workstation(s) in the reception area and near the door inside the suite(s).

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3.13.3. 28 16 00 Intrusion Detection System

TI shall provide for all doors from common building shell space into the VA leased suite, into the telecommunications room/IT closet intrusion detection system (IDS) infrastructure. IDS infrastructure shall comply with the requirements of the VA Master Specification 28 16 00 Intrusion Detection System [https://www.cfm.va.gov/TIL/spec/281600.doc].

3.13.4. 28 23 00 Video Surveillance

TI shall provide near all doors from common building shell space into the VA leased suite(s), the telecommunications room/IT closet a video surveillance camera that observes the door from the interior of the suite(s)/room. The reception area(s) shall also be provided a camera to cover the entirety of the space. All structured cabling supporting cameras shall be terminated in a punch panel in the telecommunications room/IT closet separate from all other cables (i.e. wired networking wall jacks, wireless access points, etc.). Camera infrastructure shall comply with the requirements of the VA Master Specification 28 23 00 Video Surveillance [https://www.cfm.va.gov/TIL/spec/282300.doc] and VA Telecommunications and Special Telecommunications System Design Manual [https://www.cfm.va.gov/til/dManual/dmTelecomm.pdf]. Coordinate with Johnson Controls Inc. (JCI) to provide and install all equipment that shall fully integrate the system with the existing exacqVision VMS currently installed at the Main VA Facility located at 420 N. James Road, Columbus, Ohio. Camera manufacturer shall be Axis cameras.

3.13.5. 28 26 00 Electronic Personal Protection System

TI shall provide for the reception area(s) and each exam room an electronic personal protection system (also known as a duress/panic alarm). The protection system shall comply with the requirements of the VA Master Specification 28 26 00 Electronic Personal Protection System [https://www.cfm.va.gov/TIL/spec/282600.doc].

3.14. Division 32 – Exterior Improvements

3.14.1. 32 00 00 Parking Spaces

A minimum of 100 parking spaces for VA staff and visitors shall be provided on site with a minimum of 16 being designated as handicap parking spaces per the VA Accessibility Guidelines. Additionally, six of these spots shall be signed “U.S.

Government Owned Vehicles (GOV) Only”. Signs shall be formatted according to the VA signage standard or the existing site improvements sign standard.

When possible, these GOV spots shall be located adjacent to any existing/planned spots with electric vehicle charging infrastructure to allow for future expansion of the infrastructure to service the GOVs.

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3.15 Specific Building Requirements

3.15.1 PATIENT ENTRANCE

Provide canopies over patient entrances to outpatient clinic.

Access from the lobby to elevators, stairways, and corridors shall be controlled. Separate the public lobby from adjacent areas with partitions that extend to the underside of the floor above. Glazing in the lobby area shall be laminated glass.

Public doors shall be capable of being remotely locked and unlocked from the reception desk in the main lobby. Secondary public entrance doors shall prevent unauthorized access. Staff entrance door hardware shall include electrified locksets and PIV FIPS compliant card access.

Means of egress doors that do not also function as entrances shall be provided with delayed action and alarmed emergency egress hardware.

Delayed egress and alarmed exits shall comply with applicable codes and regulations. Means of egress shall not be obstructed by installation of security devices such as guard stations, screening equipment, or other security devices.

Access for Emergency Responders: The Fire Command Center (FCC) and secure house key box for emergency responders shall be located near main entrance door or as specified by Local Fire Code. The entrance shall be controlled and monitored by Security Surveillance Television

(SSTV).

3.15.2 SPECIAL EXTERIOR IMPROVEMENTS

Add exterior power and data connections to accommodate the Mobile Audiology unit and/or Mobile Medical unit when on site. The data and power hook-ups should consist of a CAT6A RJ45 data outlet with four (4) terminated, blue data ports in the faceplate and a marine grade, female, 100A 120/240V, 3-Pole 4-wire grounded IEC pin and sleeve receptacle.

Also, to include a double duplex GFCI outlet. Data ports shall be housed within an exterior rated enclosure whose access is actuated by a maglock operated by a card reader. The card reader shall be located at an appropriate height and distance from the data box whose access it controls. Card Reader shall be weather rated and capable of reading VA FIPS 201 compliant 75-Bit PIV cards. Contractor to coordinate with Johnson Controls Inc. (JCI) to provide and install complete all wiring, power supplies, licensing, etc. required to extend the access control system to this enclosure and to fully integrate with the existing integrated Software House C-Cure system installed at Chalmers VA at 420 North James Road, Columbus, OH 43219.

Install bollards across the front of the building along the sidewalk to provide an anti-ram rated vehicle barrier per VA Physical Security and Resiliency Design Manual.

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3.15.3 GENERAL REQUIREMENTS

Provide powered, automatic touchless door openers for all door locations that lead from the public area into the patient care area.

Air duct cleaning, testing, and balancing must be completed after construction and before occupancy.

An Infection control risk assessment shall be completed prior to construction and Infection control barriers shall be required during construction.

4. Lease Servicing Requirements

Upon VA beneficial occupancy, the Offeror shall provide the following services as part of the lease and at no additional cost to the VA:

4.1. Utilities and Monitoring Services

Electric

Natural gas

Potable water

Sanitary sewer

Storm sewer

Telecommunications (telephone and internet) service

HVAC

Fire monitoring

Security monitoring (limited to building shell and site improvements)

4.2. PRIVACY CURTAINS

Lessor shall supply, install, maintain, and clean fabric privacy curtains. Curtains will be suspended from clips attached to the acoustic ceiling system. Lessor to supply two (2) complete sets, one (1) installed and one (1) to be stored at the CBOC. Lessor shall rotate the privacy curtain sets once each Quarter. Refer to conceptual plan for locations of privacy curtains. Lessor to provide and install the privacy curtain tracks.

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4.3 JANITORIAL SERVICES

The contractor shall furnish all personnel, equipment and materials necessary to perform the janitorial services.

Emergencies, unusual and out-of-line situations shall promptly be reported to the contracting officer or his/her designee. Standard cleaning procedures provides the first level of sanitation by routinely cleaning all surfaces which decrease and eliminates the harborage of organisms. Routine and frequent cleaning prevents build-up and accumulation of sites which might enhance micro-organism growth.

The frequency of cleaning and cleaning standards will be enhanced by the utilization of disinfectant detergents and sanitizers to continually reduce the level of micro-organisms on all surfaces and to promote and provide the lowest possible infections risk for all patients, employees, and visitors to the Clinic.

Standard cleaning procedures is one of the most important aspects of infection control.

4.4 BASIC CLEANING SERVICES

The contractor shall maintain the facility in a state of physical and biological cleanliness. The facility's appearance must fully meet the sanitary and aesthetic requirements for beneficiary healthcare. This includes but not limited to exam rooms, bathrooms, staff break rooms, kitchenettes, lobby and offices.

4.4.1 Maintain Floors

All floors, except carpeted areas, shall be swept, dust mopped, damp mopped, wet mopped, dry buffed, and spray buffed, as needed, to ensure they have a uniform, glossy appearance and freedom from dirt, debris, dust, scuff marks, heel marks, other stains and discoloration, and other foreign matter.

Baseboards, corners, and wall/floor edges shall also be clean. "Wet Floor" signs shall be posted in all areas having received service in order to avoid mishaps. Easily movable items shall be relocated to maintain floors beneath them and returned to their original position once service has been completed.

4.4.2 Vacuum Carpets and Walk-Off Mats

High Efficiency Particulate Air (HEPA) Filter type vacuum cleaners shall be used to thoroughly clean and restore the resilience of, all carpeted areas/walk-off mats. After vacuuming, carpet areas/walk-off mats shall be free of all visible dirt, debris, and other foreign matter. Carpet shall be spot cleaned using carpet manufacturer's approved method to remove spills as needed. All tears and unraveling of carpet shall be brought to the attention of the Contracting Officer Technical Representative (COR) upon discovery.

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4.4.3 Waste Collection and Removal

All refuses, trash and garbage containers shall be emptied and returned to their initial location. Any obviously soiled or torn plastic trash receptacle liners shall be replaced. Trash receptacles shall be left clean, free of foreign matter, and free of odors.

4.4.4 Recyclable Waste Removal

All cardboard boxes shall be broken down and disposed. Mixed office paper shall be emptied into large containers and transported to a central collection point for recycling.

4.4.5 Medical Waste Collection and Removal

Any medical waste placed in red medical waste bags shall be collected and placed in a bio-hazardous cardboard box or container. Once the bio-hazardous cardboard box or container is full, it shall be closed and placed in the metal bio-hazard container at the rear of the building. All medical waste containers where red bags have been removed from shall be replaced by the contractor with new red bags. The VA shall have a contract for medical waste removal and transport.

4.4.6 SHARPS Containers

The VA employees shall remove full SHARPS containers, close the container’s tamper…