Exhibit - Agency Specific Requirements.pdf

SOLICITATION NO. 57-31157-21-NR

AGENCY SPECIFIC REQUIREMENTS

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EXHIBIT

Agency Specific Requirements

Solicitation Number: 57-31157-21-NR

Nuckolls County, Nelson, Nebraska

The Agency Specific Requirements (ASRs) do not reduce the minimum requirements contained within the Lease. These ASRs provides specific agency requirements, which may be complementary, more specific, or more stringent than those of the Lease minimum requirements. To the extent the contents of these ASRs conflicts with the contents of the Lease, the more stringent requirement shall apply.

SECTION 1 ROOM SCHEDULE AND DETAILS

1.01 ROOM SCHEDULE

The following spaces in these sizes shall be provided by the Lessor.

Summary of Space Requirements FSA NRCS RD CEC Other Other Total Proposed

SF

INDIVIDUAL SPACE

Private Offices (120 SF each) 112 112 0 0 0 0 224 Other: secured storage 0 0 0 0 0 0 0 Other: mud room 0 0 Other: 0

SHARED SPACE

Conference Room 0 Break Room 0 Reception 0 Consultation Room 0 ADP Room 0 Shared secured storage 0 Mail / general storage 0 Open space (Includes open workstations, circulation, open resource space)

Other:

RLP ABOA SF 354

RLP RENTABLE SF (15%

CAF) 407

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1.02 SPACE DETAILS

A. TENANT IMPROVEMENTS: Please refer to the Lease for the construction standards applicable to the interior tenant area build-out. These standards provide a general outline of the interior build-out requirements. For a complete list of requirements, refer to the Lease document. Cost associated with these improvements are considered Tenant Improvements.

• Lessor to install and maintain new Carpet and Paint in all USDA leased premises, including the cost of moving and returning of furnishings.

• INTENTIONALLY DELETED.

• If the US Postal Service will not deliver and pick up mail from each USDA agency inside the Premises, then the

Lessor is required to provide and maintain separate mailboxes for each USDA agency in the Premises. The mailboxes must be lockable and acceptable to both USDA and USPS. The incoming mailboxes must be of sufficient size to accept a single package of 9” wide x 11 ½” deep x 12” high, or a separate common oversized mailbox of that minimum size must be provided. A separate outgoing mailbox capable of holding outgoing parcel of a minimum of 9” wide x 11 ½” deep x 12” high must also be provided by Lessor. Must be approved by LCO or designated representative.

• Lessor to install and maintain through-the-wall locking depository drop box. Drop box should be secure and provide the ability for receipt of documents from exterior of building without entering interior areas of the building. Must be approved by LCO or designated representative.

• Lessor to provide and maintain signage as outlined in USDA Facility Signage Guide as furnished by the Government.

o The monument sign must be such that the sign is visible from both directions of traffic.

o Sign locations and design must be approved by LCO or designated representative.

• Lessor to provide an interior window overlooking agency open office space (either in door or wall) for all private offices. Windows shall include blinds.

• Lessor to provide and maintain, as part of operations and maintenance of the premise, a breakroom refrigerator with freezer (at least 18 cu ft in size) and countertop microwave oven. The Lessor shall retain ownership of the above items at Lease termination.

• Lessor to provide and maintain a secured reception area. The reception area shall contain a clear separation between the “public” area and the area accessible by only Government employees so that members of the public cannot easily access the Government area. This may be accomplished by lessor-provided and installed millwork, by construction of a counter that spans the width of the reception area, or installation of a walk-up window in a wall of the reception area. Please see additional details in the Physical Security requirements attached to this Lease.

• Lessor to provide and maintain keyless locking systems/mechanisms (i.e. cipher locks) for all exterior doors when USDA is the sole occupant and for USDA suite entry doors when there are other tenants in the building.

Cipher lock system should provide for coded access to USDA space and have the following features:

o Provide keyless entry to authorized personnel only.

o Ability for local staff to change codes as needed.

o If installed on main entry door, ability for local staff to turn off the need for a code during normal work hours.

o Ability for local staff to lock door from exterior without having to use a physical key.

o Provide emergency locking mechanism on interior of door in case of security emergency.

o Lessor will provide all maintenance and battery replacement.

o A copy of the cipher lock instruction manual provided to local staff.

o Lessor retains ownership of system after lease termination.

• Lessor to Install and maintain fire extinguishers, smoke detectors, carbon monoxide detectors, and automated external defibrillator (AED).

B. SHELL IMPROVEMENTS: Please refer to the Lease for the construction standards applicable to the interior tenant area build-out. These standards provide a general outline of the interior build-out requirements. For a

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complete list of requirements, refer to the Lease document. Cost associated with these improvements are to be considered as part of the Shell Rent.

• Lessor to install and maintain any needed improvements to meet Physical Security Requirements outlined in

Lease Exhibit F.

• Lessor is required to comply with accessibility requirements set forth in Section 3.15 of Lease. Correction of the following accessibility related deficiencies are required:

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SECTION 2 CONCEPTUAL DESIGN

2.01 CONCEPTUAL DESIGN

The conceptual design below is a rough representation of the layout needed for this Space. It depicts USDA’s preferred adjacencies and general locations for different space functions. The conceptual design may not align with the ABOA SF and RSF described in Section 1 above and should not be relied upon by the Lessor for space measurement purposes.

The Lessor is responsible for using the room schedule in section 1.01 of these ASRs and this layout to adapt the Government’s requirements to the Space. Specific questions regarding the layout should be directed to the Lease Contracting Officer for resolution. The Government shall not be responsible for errors, omissions, or assumptions made by the Lessor in the adaption of the Government’s requirements or conceptual design to the Lessor’s Space.