Exhibit A- Submission Instructions - 242-27-00002-AS.pdf
PDF 112 KB Posted
- Solicitation number
- RFP-127895
- Issued by
- Newport News City, Nathalie CDP, Virginia
About this file
This is a Submission Instructions document for a Faculty Information Management System solicitation issued by Christopher Newport University in Virginia. The RFP seeks a fully realized, off-the-shelf Faculty Information System capable of supporting faculty activity reporting, annual reviews, and electronic dossier creation for promotion and tenure review processes. The vendor must possess demonstrated higher education experience and provide all personnel, materials, equipment, and services necessary for system creation, implementation, data storage, secure sharing, submission capabilities, and electronic approval workflows. The question period runs from September 4, 2026 at 10:00 AM EDT through September 24, 2026 at 12:00 PM EDT, with proposal submissions required by October 14, 2026 at 2:00 PM EDT. Bidders are strongly advised to begin the upload process at least one day before the closing deadline to ensure timely submission through the Euna Procurement portal.
Suppliers must submit required documentation including an original proposal with signatures, a redacted proposal with signatures, signed attachments and addendums, and a pricing proposal as Attachment A, all in PDF format. Optional submissions include draft Master Service Agreements or License Agreements and reference letters. Vendors must respond to mandatory data fields addressing SWaM certification status with the Virginia Department of Small Business and Supplier Diversity, agreement to solicitation terms and conditions, ability to provide SOC2 or HECVAT documentation, VPAT accessibility compliance, and system integration capabilities including Single Sign On, Banner SaaS integration, and Microsoft Entra ID compatibility. Individual text field responses are limited to 2,000 characters, and the maximum file upload size is 1,000 MB per submission. Technical support for portal-related questions is available through Euna Procurement at support.procurement@eunasolutions.com.
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Submission Instructions for Suppliers
Please follow these instructions to submit via our Public Portal.
1. Prepare your submission materials:
Requested Information
Name Type # Files Requirement
Original Proposal response with Signatures
File Type: PDF (.pdf) 1 Required
Redacted Proposal response with Signatures
File Type: PDF (.pdf) 1 Required
Signed Attachments and Addendums
File Type: PDF (.pdf) Multiple Required
Pricing Proposal Attachment A
File Type: PDF (.pdf) 1 Required
Draft Version of any Master Service Agreement or License Agreement
File Type: PDF (.pdf) 1 Optional
Does the firm hold a current SWaM Certification with Virginia's Department of Small Business and Supplier Diversity?
Data Type: Yes/No N/A Required
SWaM Certification:
Does the firm agree to all terms and conditions within the solicitation document?
Data Type: Yes/No N/A Required
SWaM Certification:
If yes, please indicate firms SWaM Designation type and SBSD Certification Number
Data Type: Text N/A Required
Do you have the ability to provide reference letters with your proposal?
If yes, please attach.
File Type: PDF (.pdf) Multiple Optional
Can a SOC2 or HECVAT be provided upon request by the University?
Data Type: Yes/No N/A Required
A VPAT is required per the Solicitation's Statement of Needs, will one be provided upon request?
Data Type: Yes/No N/A Required
Does your product have the capability to incorporate Single Sign On?
Data Type: Yes/No N/A Required
Does your Solution integrate with Banner SaaS?
Does your solution integrate with Microsoft Entra ID?
Requested Documents:
Please note the type and number of files allowed. The maximum upload file size is 1000 MB.
Please do not embed any documents within your uploaded files, as they will not be accessible or evaluated.
Requested Data:
Please note that text fields have a limit of 2000 characters. We recommend you prepare your responses in advance to ensure they fit within the length restrictions. Learn more about Requested Data at the Euna Procurement Help Center.
2. Upload your submission at:
https://cnu.bonfirehub.com/opportunities/private/3d5c63a6d43b0f896a47a15fc 46f7e53
The Question period for this opportunity starts Sep 04, 2026 10:00 AM EDT. The Question period for this opportunity ends Sep 24, 2026 12:00 PM EDT. You will not be able to send messages after this time.
Your submission must be uploaded, submitted, and finalized prior to the Closing Time of Oct 14, 2026 2:00 PM EDT. We strongly recommend that you give yourself sufficient time and at least ONE (1) day before Closing Time to begin the uploading process and to finalize your submission.
Important Notes:
https://procurement-help.eunasolutions.com/hc/en-us/articles/48878569291411-What-s-a-Data-Field-or-Slot https://cnu.bonfirehub.com/opportunities/private/3d5c63a6d43b0f896a47a15fc46f7e53 https://cnu.bonfirehub.com/opportunities/private/3d5c63a6d43b0f896a47a15fc46f7e53
Each item of Requested Information will only be visible after the Closing Time.
Uploading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed.
You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission.
Minimum system requirements: Microsoft Edge, Google Chrome, or Mozilla Firefox.
Javascript must be enabled. Browser cookies must be enabled.
Need Help?
Christopher Newport University uses a Euna Procurement portal for accepting and evaluating proposals digitally. Please contact Euna Procurement at support.procurement@eunasolutions.com for technical questions related to your submission. You can also visit their help forum at https://procurement-help.eunasolutions.com/hc/en-us mailto:support.procurement@eunasolutions.com https://procurement-help.eunasolutions.com/hc/en-us https://procurement-help.eunasolutions.com/hc/en-us
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