Exhibit A - Statement of Work_.pdf
PDF 138 KB Posted
- Attached to
- Town of Hartman Water System Operations
- Solicitation number
- DQ1 RFAA 2026000528 1
- Issued by
- Denver County, Denver City, Colorado
About this file
This is a Statement of Work for the Colorado Division of Homeland Security and Emergency Management (DHSEM) outlining the operational requirements for the Town of Hartman Water System. The project involves the temporary transfer of drinking water system operational responsibility to DHSEM per Colorado Senate Bill 26-157. The Town of Hartman is a groundwater community system serving approximately 61 people through 45 service connections and requires a certified operator in responsible charge with minimum Class C Treatment and Class 1 Distribution certifications. The scope of work encompasses routine disinfection, operations and maintenance, compliance sampling, and specific actions to lift the boil water advisory. Key responsibilities include establishing a Drinking Water Portal account for administrative updates, conducting monthly coordination meetings with Prowers County, DOLA, CDPHE, DHSEM, and the contract operator, and implementing a communication framework for resident notifications. The contract start date is July 1, 2026. Primary contacts include Marci Linton (720-377-4644) and Paul Moreno (720-838-1944) from DHSEM, and Zeenath Khan from CDPHE.
The operator must implement immediate infrastructure and security actions including securing facility access, installing new locks on treatment infrastructure, coordinating with law enforcement for on-site monitoring, identifying necessary chemicals and equipment, and establishing continued power service to the treatment facility. Operational standards require maintaining 2.0 mg/L free chlorine at the entry point and greater than 0.2 mg/L throughout the distribution system, with weekly chlorine residual measurements and monthly total coliform compliance sampling. Weekly visual inspections of the well, treatment plant, storage tank, and distribution system are required with documented findings. Emergency reporting protocols mandate immediate notification to a hotline (1-877-518-5608) for critical incidents, with Tier 1 public notices distributed within 24 hours and Tier 2 notices within 30 days in consultation with CDPHE. Certified drinking water lab results must be submitted to the drinking water portal by the 10th of the following month.
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Exhibit A – Statement of Work Page 1 of 3
Exhibit A – Statement of Work
Division of Homeland Security and Emergency Management DHSEM Scope of Work Summary for the Town of Hartman Water System Operations
1. Project Background
a. Purpose: To temporarily transfer the drinking water system operational responsibility of the abandoned Town of Hartman water system to the Colorado Division of Homeland Security and Emergency Management (DHSEM) per Colorado Senate Bill 26-157.
b. Facility Profile: Town of Hartman is a groundwater community system
c. (PWSID: CO0150500) serving ~61 people via 45 service connections.
d. Certified Operator Classification: Level "C" Treatment (gas chlorine) and Level "1"
Distribution.
e. Core Goals:
i. Maintain routine disinfection, operations & maintenance, and specific compliance sampling to protect public health.
ii. Take necessary steps to lift the boil water advisory and maintain that status.
2. Personnel, Coordination, and Communication
a. Operator in Responsible Charge (ORC): Hire an ORC with minimum Class C Treatment and Class 1 Distribution certifications.
b. Submittals: Establish a Drinking Water Portal account for administrative updates and data submission.
c. Coordination: Monthly coordination meetings with Prowers County, DOLA, CDPHE, DHSEM, and the contract operator.
d. Communication: Develop and implement an agreed-upon communication framework involving the contractor, the coordination parties listed above, and resident communications.
Exhibit A – Statement of Work Page 2 of 3
3. Immediate Infrastructure and Security Actions
a. Facility Information and Access: Coordinate with Prowers County to secure access, inventory equipment, and obtain utility billing records, if available (such as a power utility bill).
b. Physical Security: Install new locks on treatment infrastructure and
c. coordinate with law enforcement for contract operator on-site monitoring.
d. Equipment Inventory: Identify all necessary chemicals (chlorine gas), equipment rental agreements, certified drinking water lab analysis, and sampling supplies.
e. Personnel Security: Staff presence in the town may require specific safety
f. and security considerations. When necessary, engage law enforcement or private security to provide coverage and assistance.
g. Power Sustainability: Establish continued Power service to the water
h. treatment facility to continue on-going service.
4. Remedy the Boil Water Advisory
a. Disinfection: Operate the chlorine system to maintain 2.0 mg/L free chlorine throughout the storage tank and distribution system.
b. Flushing: Upon start-up of operational control, systematically flush the distribution system in consultation with the department.
c. Sampling: Collect required bacteria and chlorine residual tests to demonstrate safety.
d. Documentation: Submit documentation photos, a written summary of corrective actions, flushing procedures, and lab results to CDPHE.
5. Operational Standards and Monitoring
a. Treatment Target: Maintain 2.0 mg/L free chlorine at the Entry Point (EP) and > 0.2 mg/L in the Distribution System (DS).
b. Weekly Tasks: Measure and log entry point chlorine residual; if less than
0.2 mg/L, sample every 24 hours until restored.
c. Monthly Tasks: Collect required total coliform compliance and chlorine residual samples.
d. Inspections: Conduct weekly visual inspections of the well, treatment plant, storage tank, and distribution system and document the findings, as appropriate (e.g., photos of the tank’s roof, photos of the chlorine log, etc.).
Exhibit A – Statement of Work Page 3 of 3
6. Emergency and Compliance Reporting
a. Incident Hotline: Report emergencies (e.g., E. coli positive, pressure loss, treatment issues, and tampering) immediately to 1-877-518- 5608.
b. Public Notice (PN): Distribute Tier 1 notices (e.g., E. coli or boil water advisory) within 24 hours and Tier 2 notices (e.g., failed residual) within 30 days, in consultation with CDPHE.
c. Reporting Deadlines:
i. Lab Results: Ensure the certified drinking water lab submits data to the drinking water portal by the 10th of the following month.
ii. Site Visit Logs and Corrective Actions Summaries: As specified by the Department.
7. Key Project Contacts
a. DHSEM Contact: Marci Linton 720-377-4644 or Paul Moreno 720-838-1944
b. CDPHE Compliance Specialist: Zeenath Khan - CDPHE She Her
c. Contract Start Date: July 1, 2026 mailto:zeenath.khan@state.co.us mailto:zeenath.khan@state.co.us mailto:zeenath.khan@state.co.us
| Exhibit A – Statement of Work |
| Division of Homeland Security and Emergency Management DHSEM Scope of Work Summary for the Town of Hartman Water System Operations |
| 1. Project Background |
| e. Core Goals: |
| 2. Personnel, Coordination, and Communication |
| 3. Immediate Infrastructure and Security Actions |
| 4. Remedy the Boil Water Advisory |
| 5. Operational Standards and Monitoring |
| 6. Emergency and Compliance Reporting |
| c. Reporting Deadlines: |
7. Key Project Contacts
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