Exhibit A - SOS.pdf

A-1

EXHIBIT “A”

SCOPE OF SERVICES

DISTRICT-WIDE GENERAL LANDSCAPE SERVICES

I. OBJECTIVE

The Florida Department of Transportation (FDOT), District Seven, hereinafter called Department, requires district-wide general landscape services within the district, which includes: Citrus, Hernando, Hillsborough, Pasco, and Pinellas counties.

II. VENDOR’S RESPONSIBILITIES

The Vendor shall be a Certified Landscape Contractor in accordance with the

Florida Nursery Growers and Landscape Association (FNGLA) and provide landscape improvements that shall include site preparation and/or remediation; the acquisition and installation of plant materials; irrigation installation, modification and/or repair; tree relocation or removal; and landscape establishment period activities including pruning, mowing, fertilizing, weeding, mulch replenishment, litter pick-up, additional planting and/or re-planting, Integrated Pest Management

(IPM), and any additional maintenance tasks as needed. For the purposes of this contract, the term landscape improvements shall include any activity relating to plant material installation, including wildflowers; irrigation installation; and hardscape installation. Hardscape shall refer to any landscape special features, fencing, and/or special surfacing, such as pavers or stamped concrete on sidewalks, and/or medians.

The Vendor shall provide the services of an International Society of Arboriculture

(ISA) Certified Arborist (CA) who shall be responsible for such services as: tree and palm pruning; landscape project inspections with written or verbal reports;

supervision of tree relocations; application of IPM principles including identification and corrective actions for plant pests, diseases, and/or nutritional deficiencies.

In addition, authorized activities provided by the Vendor shall include development and provision of traffic control plans and implementation of the Maintenance of

Traffic (MOT). All activities will be in accordance to the most current FDOT regulations and standards including: FDOT Standard Plans for Road and Bridge

Construction, FDOT Design Manual, FDOT Maintenance Specifications, FDOT

Utility Accommodation Manual (UAM), U.S. DOT Federal Highway Administration

(FHWA) Manual on Uniform Traffic Control Devices (MUTCD), Florida

Administrative Code (FAC) Rule Chapter 14-40.003(3) Landscape Beautification

A-2 and Conservation, Florida Department of Agriculture and Consumer Services

(FDACS) Grades & Standards For Nursery Plants, FDOT Drainage Manual, Florida Exotic Pest Plant Council (FLEPC) List of Invasive Species, American

National Standards Institute (ANSI) A300 and Z133.1, the Florida Irrigation Society

(FIS) Standards and Specifications for Turf & Landscape Irrigation Systems, Appendix F of the 2017 Florida Building Code for Plumbing, and/or as directed by the FDOT Contract Manager, or designee. For the purposes of this contract, the

FDOT Contract Manager, or designee, is hereinafter referred to as the FDOT CM.

If applicable regulations, manuals or procedures referenced herein are revised or superseded before the services by the Vendor are rendered, compliance with the most recent version and/or amendments is required. If at any time these referenced entities conflict, said conflict shall be brought to the attention of the

FDOT CM, who will make the final decision as to which document shall take precedence.

II. LANDSCAPE IMPROVEMENTS SERVICES

The Vendor shall provide and/or oversee the following landscape improvements services:

A. LANDSCAPE INSTALLATION

The Vendor shall be responsible for providing these services and have a minimum of five years of experience in performing similar landscape improvements services as described in this scope of services.

The Vendor shall be able to provide and/or oversee the following landscape installation services:

1. Existing Site Condition Verification

The Vendor shall verify existing site conditions prior to finalizing the cost estimate.

The Vendor is responsible for investigating and verifying the existing project site conditions including but not limited to, utilities, structures, slopes, soil structure, drainage, site accessibility, and available space for staging within the project limits specified in the letter of authorization (LOA). All work activities and staging areas must be completed within the specified project limits. The FDOT CM shall be notified immediately if any inconsistencies with the Department provided plans are discovered in the field.

2. Project Schedule

A-3

A project schedule shall be submitted within three days of issuance of the LOA to the FDOT CM for approval prior to commencement of work. Any deviations from the schedule must be approved in writing by the FDOT CM.

Unless previously approved in writing by the FDOT CM, all project activities must be completed by the dates stated on the LOA.

The Vendor shall keep daily reports of all personnel, equipment, herbicides, pesticides, and items not included in the overall plant price on each project for review by the FDOT CM. These daily reports and receipts will be used as supporting documentation for projects using hourly rates, equipment, materials, and/or any non-rate unit items. During the establishment period, the daily reports for all maintenance activities shall be submitted to the FDOT CM before scheduling the monthly establishment period inspections to substantiate the project site is ready for Department establishment period inspections.

3. Organizational Structure

Upon contract execution, provide a detailed organization structure. Clearly define the responsibilities and include contact information for each position identified in the organization structure. Provide qualifications of key personnel. Throughout the duration of the contract, submit all changes to the organization structure or key position responsibility to the FDOT CM.

4. Traffic Control

The Vendor shall be Advance Maintenance of Traffic (AMOT) certified and responsible for the implementation and supervision of execution of traffic control in work zones and required MOT. All activities including installation of landscape improvements and/or maintenance activities located on state right of way which are performed under this contract are required to follow the traffic control in work zones and lane closure permits in accordance with the MUTCD and FDOT Standard Plans Index 102-600, 102-601, 102-602, 102-613 (hereinafter referred to as Index 102), Traffic Control through Work

Zones. Traffic control that is considered minor MOT, is defined as no required lane closure and when only an advance warning sign is required.

Any MOT plan not defined as minor MOT, must be provided to the Vendor by the FDOT CM. Lane closure permit applications must be submitted and approved through the FDOT Lane Closure Notification System (LCNS). No work activities will commence until MOT plans and lane closures have been approved in writing by the appropriate Operations Center and the approval has been received by the FDOT CM.

5. Project Commencement Notifications

A-4

Excluding FDOT Lane Closure Permits and Over-Dimension Permits, no FDOT permit will be required to implement landscape improvements or any associated work within state right of way under this contract. FDOT is not required to obtain any county or local agency tree removal or relocation permits. The Vendor must notify the jurisdictionally appropriate FDOT Operations Center at least 72 hours prior to the commencement of any work performed on FDOT. If MOT plans or a lane closure permit is required, the Vendor must request it from the FDOT CM. If the application needs to be submitted for approval, the Vendor must submit the MOT plans provided by the CM to the Operations Center for review and apply for lane closure permit through the FDOT LCNS at a minimum of two weeks in advance of the anticipated project start date. The Vendor shall provide written project information to the designated FDOT contact at the appropriate Operations Center identified in the LOA including the dates, locations, extent of said work and any associated approved MOT and/or lane closure permit.

Contact information is as follows:

District Seven Headquarters (813) 975-6000 Hillsborough and Pasco County: Tampa Operations Center (813) 612-3203 Pinellas County: Pinellas Operations Center (727) 575-8311 Hernando and Citrus County: Brooksville Operations Center (352) 848-

6. Utility Verification

The Vendor is required to identify and clear all utilities within the project, in accordance with Florida Statute and, in accordance with all current federal, state, and local laws, procedures, standards, and guidelines. in advance of any excavation work, including installation, removal or relocation of any landscape improvements. Any work performed within the minimum approach distance of energized power lines must be conducted by Occupational Safety and Health Administration (OSHA) qualified line clearing personnel. The Vendor shall provide written documentation certifying that all line clearing personnel have received training in and are thoroughly knowledgeable of OSHA regulation 1910, Part 1.

7. Plant Materials Specifications and Approvals

The planting plan documents, as provided by the FDOT CM, will specify the species, size, quality, and quantity of plant material. All designated sizes are to be considered minimums. Unless the plan documents specify a higher grade, all plant material shall be installed as, and continuously maintained as a Florida No. 1 condition or better, as defined by the most

A-5 current edition of the FDACS Grades and Standards for Nursery Plants until acceptance and throughout the establishment period.

The Vendor shall provide plant material purchased from Florida based Nurseryman Stock that comply with all required inspection, grading standards, and plant regulations in accordance with the latest edition of the FDACS Grades and Standards for Nursery Plants.

Florida commercial nursery stock is defined as plants propagated or grown at a Florida commercial nursery or imported to a Florida commercial nursery, made available for sale to the public, and included as inventory for fee. Nursery stock purchased from outside Florida and shipped directly to the project site is not Florida commercial nursery stock. Prior to installation, provide nursery invoices or delivery tickets that include written certification that all nursery stock meets the requirements of this section.

Use only plants that are true to type and species, free of fungal infection and disease, and ensure that the plants not specifically covered by FDACS Grades and Standards for Nursery Plants conform in type and species with the standards and designations in general acceptance by Florida nurseries.

Submit a list of nurseries where plants are tagged, including contact information and location. The FDOT CM may visit the nursery sites to inspect representative samples and lock tag the example plant material.

A minimum of two plants of each species on each shipment must be shipped with tags stating the botanical nomenclature and common name of the plant. Should discrepancies arise between botanical nomenclature and common name, the botanical name will take precedence.

It is the Vendor’s responsibility to install all landscape improvements per plans and to immediately report any inconsistencies to the FDOT CM. If there is an issue with availability of the specified plant material with respect to the quantity, quality or size, or any unforeseen issues, the Vendor shall notify the FDOT CM who shall provide written instructions on how to resolve the matter before installation of any landscape improvements. The FDOT CM must be notified at least 72 hours in advance of installation of any plant material and reserves the right to inspect plant material before or upon delivery and reject any unsatisfactory material.

The Vendor must submit an establishment plan to the FDOT CM for approval before the landscape installation period final inspection is scheduled. The establishment plan shall describe the methods, activities, materials, and schedule to achieve establishment of the plant material. In addition, the Vendor must certify that the landscape has been installed and is being established in accordance with the planting plan document before acceptance of the project landscape installation period.

A-6

8. Site Preparation

All planting sites shall be prepared in accordance with the latest edition of the FDOT Standard Plans Index 580, (hereinafter referred to as Index 580) unless otherwise directed by the FDOT CM. In addition, all existing turf and/or vegetation must be removed from the site and an application of pre-emergent herbicide shall be applied to the planting beds before installation of any plant material, excluding sod installation. Planting holes and beds must drain sufficiently. Notify the FDOT CM of drainage or percolation issues before plant installation.

9. Existing Soil

Existing soil, if suitable, shall be utilized as backfill in all proposed planting beds per Index 580. Unless replacement soil is specified on the plans, it is the Vendor’s responsibility to determine if the existing soil is suitable for plant establishment during their preliminary evaluation of site conditions. If it is determined that the existing soil is not suitable, the Vendor must notify the FDOT CM, and if directed, include the cost for replacement soil in their initial cost estimate and notify the appropriate FDOT Operations Center for their excavation of soil policy. If the FDOT Operations Center wishes to retain the excavated material, the Vendor shall transport the cited material, at his/her expense, to the FDOT Operations Center. If the FDOT Operations Center does not want the referenced excavated material it shall be the responsibility of the Vendor, at his/her expense, to dispose of it in accordance with all applicable federal, state, and local laws, procedures, standards, and guidelines.

Remove all unsuitable soil and debris where plans indicate. Soil must be free of litter and deleterious substances such as cans, debris, particles greater than 0.50 inches (IN), and rinsate containing lime or toxic materials.

Soil must be free of noxious plants or propagules of plants listed in Florida Rule 5B57.007, and invasive exotic plants listed under Category I Florida Exotic Plant Pest Council.

Where shown in the plans or when approved by the FDOT CM, existing soil may be amended with compost or biosolids to meet the requirements of this section. Use compost in accordance with Florida Department of Environmental Protection (FDEP) Rule 62.709.550 and 62.709.600. Use biosolids in accordance with FDEP Rule 62.640.850.

10. Undesirable Vegetation Control

Upon commencement of installation and throughout the one-year establishment period, the Vendor shall be responsible for removing and/or

A-7 treating any undesirable vegetation within the project limits by such methods as: hand removal, mechanical removal, and/or selective herbicide application with written approval from the FDOT CM. If herbicide is to be used, the herbicide applicator shall possess a current Certified Right of Way Pest Control Applicators License issued by the State of Florida Department, Agriculture and Consumer Services and proof of re-certification, as required by Florida Statute, Chapter 487. The Vendor, at their cost, shall remove, transport, and dispose of removed undesirable vegetation that occupies and/or would otherwise preclude intended plant installation at specified locations in an approved manner that will not encourage re-infestation and shall comply with all current federal, state, and local laws, procedures, standards, and guidelines.

11. Erosion Control and Pollution

Upon commencement of installation and throughout the one-year establishment period, the Vendor shall be responsible for the prevention, control, and abatement of any erosion issues or pollution sources, within the specified project limits, in accordance with the National Pollutant Discharge Elimination System (NPDES) Stormwater Pollution Prevention Plan and Sediment and Erosion Control Plan, if applicable.

12. Plant Material Layout

Since plant material must be properly faced for aesthetic appeal and in consideration of the adjacent surroundings, the FDOT CM reserves the right to monitor the installation of all material and provide guidance as to its placement to accomplish the design intent. Material installed without an approved layout by the Department will be required to be re-planted and/or replaced at no cost to the Department.

13. Plant Material Installation

It is the Vendor’s responsibility to install all landscape improvements per plans and specifications, and to immediately report any inconsistencies to the FDOT CM.

14. Sod Installation and Establishment

The Vendor shall conduct sod installation and establishment in accordance with FDOT Standard Specifications for Road and Bridge Construction Section 570 (hereinafter referred to as Section 570). The planting plan shall define the species type and limits for all proposed sod areas. It is the Vendor’s responsibilities to field verify existing species type of sod and required sod quantities provided on the plans and report any discrepancies to the FDOT CM. Watering and fertilization for sod establishment shall be

A-8 in accordance with Section 570. All newly installed sod shall include the cost of watering throughout the establishment period unless otherwise specified in writing.

15. Tree and Palm Staking

All trees and palms shall be staked and guyed in accordance with Index 580, or as directed in the plans provided by the Department. All staking and guying must be periodically inspected by the Vendor and shall be maintained and/or repaired in a secure condition throughout the establishment period. All staking and guying shall be removed from established plants by the Vendor, unless otherwise directed in writing by the

FDOT CM.

15. Plant Material Fertilization

The Vendor shall apply a 100% organic, slow-release granular palm special fertilizer with required micro-nutrients per the most recent University of Florida Institute of Food and Agriculture Sciences (IFAS) recommendations to achieve a FDACS Florida No. 1 condition to all plant materials. The Vendor is responsible for any fertilization that may be necessary following installation and throughout the establishment period to maintain the plant material in a Florida No. 1 condition. Plant material shall be fertilized immediately prior to the expiration of the one-year establishment period, unless otherwise directed in writing by the FDOT CM. Exotic palm species fertilization type and frequency shall be per IFAS recommendations.

16. Plant Materials Watering

All newly installed or relocated plant material shall include the cost of watering throughout the one-year establishment period. Application of water by the Vendor to plant material shall be required from installation, and throughout the establishment period to ensure Florida No. 1 condition, or better. The presence of an irrigation system does not preclude the performance requirement for the Vendor to ensure adequate soil moisture at field capacity to successfully establish the plants. Watering of plant material shall comply with all current federal, state, and local laws, procedures, standards, and guidelines. Watering activities shall be conducted during off-peak traffic hours (9 a.m. through 4 p.m.) and with no overspray onto the roadway. Watering shall be applied in a manner that does not damage the plants, their root system, or disturb the soil ring and mulch bed around each plant.

Meet the requirements of Standard Specification Section 983 – Water for Grassing

A-9

17. Mulch Installation and Maintenance

Mulch installation and maintenance shall comply with the requirements as specified in Index 580-001. All planting sites shall be kept mulched and weed-free and litter free throughout the one-year establishment period. The use of cypress mulch, recycled tire or other rubber shreds, or colored/dyed mulch is prohibited. Only bagged, sterile mulch is permitted, unless otherwise directed by the FDOT CM.

18. Irrigation System – Installation, Modification, and/or Repair

The Vendor shall be responsible for any minor modifications and/or repairs to the existing irrigation system as associated with the installation of plant material and to ensure full establishment of the plant material. Irrigation installation and maintenance activities shall conform to the standards set forth by the FIS latest edition of Standards and Specifications for Turf and Landscape Irrigation Systems. The Vendor shall be required to conduct a pre-construction irrigation system evaluation to determine the extent of any possible modifications and for the purposes of providing a cost exploratory field work associated with this evaluation is to be billed as direct labor. Any required irrigation component that is not listed in Exhibit “C” - Price Proposal is considered a Non-Rate Unit Item. Refer to Exhibit “B” – Method of Compensation for method of payment of Non-Rate Unit Items.

The Vendor shall supply the Department with as-built plans that reflect the actual construction of the improvements, including any deviations from the LOA. As-built plans can be produced as mark-ups on top of the LOA plans.

The plans shall be provided in a retrievable digital format.

19. Site Damage Restoration

The Vendor is responsible for restoring any, and all, self-created damage to any property during project activities at their expense. Existing desirable plant material shall be protected in accordance with Index 580-001 and replaced if it has been damaged as a result of the Vendor's activities. All damaged plants shall be replaced with like-sized plants of the same species at the Vendor’s expense. The Vendor shall be responsible for re-sodding any turf areas damaged by the Vendor within and outside of the project limits used for site access. No staging of project materials or equipment is permitted beyond the project limits without written approval from FDOT CM.

Pre-existing damage must be photographically documented and brought to the attention of the FDOT CM prior to project commencement.

A-10

20. Establishment Plan

Not less than 45 days before the scheduled completion of the installation, submit an establishment plan to the FDOT CM for review and comment.

Installation will be considered complete only when the establishment plan has been accepted by the FDOT CM. Specifically describe the methods, activities, materials, and schedule to achieve establishment of plant material and incidental landscaping. Acceptance of the establishment plan is not a release from responsibility of the establishment and maintenance as required in the LOA.

21. One Year Plant Establishment Period

All plant material installed under the auspices of this contract shall be warranted for one year, which is referred to as the establishment period, and shall be maintained to sustain all visible, structural, and healthy characteristics of a Florida No. 1 as prescribed in the FDACS Grades and Standards, ANSI A300 Part 1, and Z133.1. At the end of the one-year establishment period, all plant material must be established in accordance with the requirements of this contract. If the plant material is not established and/or not considered Florida No. 1 or better, the establishment period will continue until the plant is established and is considered in Florida No. 1 condition or better by the FDOT CM.

One-year establishment period activities - for each LOA, the establishment period is defined as the entire one year after installation of plant material and incidental landscaping. The establishment period will begin upon acceptance by the FDOT CM of the establishment plan and the complete installation of the plant material and incidental landscaping. During the establishment period, at a minimum:

a. Maintain plant material quality to sustain all structural and healthy characteristics per LOA.

b. Maintain the soil moisture at field capacity. Field capacity will be determined from a four-inch-deep excavation where the soil must hold together and form a hand clump.

c. Maintain a three-inch mulch cover.

d. Remove undesirable vegetation and eradicate Florida Exotic Plant Pest

Council Category One invasive plant species within the area specified in the LOA. This includes walls and within fences.

e. Prune to remove crossing, deflecting and circling roots, crossing, dead, damaged and co-dominant branching, for sign visibility, and for safe sight distance. An ISA certified arborist is to direct pruning operations.

Follow ANSI A300 Part 1 and the LOA.

f. Maintain plant beds as depicted in the LOA.

g. Remove litter and debris.

A-11

h. Operate and maintain the irrigation system when installed as part of the

LOA.

i. Remove staking and guying from established plants.

j. Continue mowing and litter pick up of the turf areas as depicted and specified in the LOA.

k. Fertilization.

l. IPM implementation.

Immediately prior to final inspection, level the tree soil rings and remove staking and guying materials from established plants or as directed by the FDOT CM. Any installed or modified irrigation systems must be maintained in a fully functional condition throughout the establishment period and finally turned over to the maintaining agency. For all hardscape activities, the Vendor shall maintain the hardscape in the same or better condition as when initially accepted by the FDOT CM, and throughout the one-year period. Daily reports on any establishment period activities including application of herbicide, fungicides, and pesticides and/or a Landscape Monthly Inspection Form and Certification (No. 700-011-10) shall be submitted to the FDOT CM before scheduling the monthly inspections.

One-year establishment period commencement - the establishment period shall commence after the Vendor’s establishment plan is approved by the FDOT CM, the Vendor has submitted a certification of installation, and the project landscape installation period is approved and accepted by the FDOT CM. Notification of initial approval and acceptance of the project and acceptance of monthly establishment inspections will be provided to the Vendor in writing by the FDOT CM. If at any time the project is deemed unacceptable, the FDOT CM will prepare a punch list describing all deficiencies. The Vendor shall provide a written acknowledgment of receipt of the punch list and a schedule of remedial action within three days and correct all project deficiencies within 10 days of receipt of the punch list.

Deviations from the cited timing constraints must be previously coordinated and approved in writing by the FDOT CM. The establishment period of one year along with the monthly establishment period inspections will not begin until the project is re-inspected and approved and accepted by the FDOT

CM.

Inspection and Reporting Requirements - during the establishment period, inspect and certify monthly on the Department’s “Landscape Monthly Inspection Form and Certification” that the landscaping is being established per the LOA. Establishment at a minimum, include the following in the inspection report:

a. Date of inspection.

b. Location of inspection.

A-12

c. Condition of plants - identify by species, location, and number of plants that are no longer the specified minimum grade.

d. Condition of plant beds and adjoining areas including mulch, turf, edges of planting beds, weeds, and staking and guying.

e. Soil moisture level.

f. Condition of mulch cover.

g. Pruning requirements.

h. Weed control.

i. Accompanying photographs.

j. Condition and operation of the irrigation system, if applicable.

k. Vendor’s response, action, and schedule.

l. Additional comments: submit the monthly inspection form and the monthly inspection report to FDOT CM within seven calendar days after performing the inspection.

Remedial Work - throughout the establishment period, any plant material determined by the FDOT CM to fall below the physical characteristics of a FDACS Florida No. 1 condition, or not meet the specifications shall be replaced at no additional cost to FDOT within 10 days of notification. Use replacement plants of the same species and planting medium as the plant being replaced and as specified in the LOA. Replacement size must match the size of the adjacent grown-in plant material of the same species and that may be larger than the initially installed size. The establishment period for replacement plant materials will be the remaining establishment period or if the one-year establishment period end date has passed, it will be 90 days after the date of replacement installation acceptance, whichever is greater. If this occurs within 90 days of the expiration of this LOA, a revision will be necessary to add time.

22. Excavating

Where existing soil excavation is required to provide any specified item, the vendor is required to dispose of any excess material. If the FDOT Operations Center wishes to retain the excavated material, the Vendor shall transport the cited material, at their expense, to the FDOT Operations Center. If the FDOT Operations Center does not want the referenced excavated material it shall be the responsibility of the Vendor, at their expense, to dispose of it in accordance with all applicable federal, state, and local laws, procedures, standards, and guidelines

23. Mowing and Litter Removal

Meet the requirements of Standard Specification Section 107 – Litter Removal and Mowing.

24. Disposal of Surplus Materials and Debris

A-13

Remove from the jobsite any surplus material unless otherwise directed by the FDOT CM. Surplus is defined as material not needed after installation of landscaping. Upon commencement of landscape installation, remove daily all debris from the jobsite.

25. Installation Completion

Notify the FDOT CM no less than seven calendar days in advance of completion. Upon completion of installation, certify on form 850-060-11 provided by the Department, “Contractor Certification of Installation” that the landscaping has been installed and is being maintained.

26. Reporting

Certify monthly on a form 700-011-10 provided by the Department, “Landscape Monthly Inspection Form and Certification” (that the plants have been installed and are being maintained in accordance with the LOA.

B. TREE AND PALM RELOCATION AND REMOVAL SERVICES

The Vendor shall be experienced, and skilled, in all aspects of the relocation and removal of trees and palms. Relocation and removal activities shall be conducted in accordance with sound arboricultural practices and standards as established by the ISA and ANSI A300 and Z133.1. Any deviation from these standards must be approved in writing by the FDOT CM prior to the commencement of any relocation activities. Waste/debris generated from relocation and removal activities are to be removed from project limits and disposed of appropriately. Disposal fees are included in the cost of tree removal. Any additional fees incurred by the Vendor will be at no additional cost to the Department.

1. Tree and Palm Condition Report

The Vendor shall submit a Tree and Palm Condition Report documenting the existing condition of all trees and palms scheduled to be relocated.

Report shall include at minimum:

a. Tree and palm numbers, as shown in the plans

b. Description of any damage, disease, scars or infestation, and

c. Photographs of trees and palms

2. Relocation Work Plan

A-14

Prior to commencement of the work, the Vendor must submit the proposed method for which the tree or palm will be relocated to the FDOT CM for approval and secure any over-dimension permits required by FDOT.

Provide a Relocation Work Plan in accordance with the FNGLA guidelines.

The plan must be prepared by an ISA Certified Arborist. Submit the Relocation Work Plan for approval at least one week prior to performing initial root pruning or initiating tree relocation operations. Include at a minimum:

a. A schedule for all relocation activities, including activities that occur prior to, and post relocation.

b. Proposed equipment.

c. Palm frond removal, bundling, splinting.

d. Root pruning procedures.

e. Watering procedures.

f. Anti-desiccation measures.

g. Proposed fertilizer.

h. Sample tree identification tag.

i. Proposed fungicide, as needed.

3. Root Pruning

Trees and palms to be relocated shall be root pruned for a duration according to species type and as determined appropriate by the Vendor and approved by the FDOT CM to ensure viability during the relocation process, unless the Vendor obtains a written waiver from the FDOT CM. Root pruning shall be conducted according to sound arboricultural practices and standards as defined by the ISA and ANSI A300, Part 1 and Z133.1 prior to relocation. If at any time these reference documents conflict, said conflict shall immediately be brought to the attention of the FDOT CM who will make the final decision as to which entity shall take precedence.

4. Structural Pruning

Pruning of canopies may be required to ensure viability during the relocation process or to accommodate maximum width requirements for transportation of oversized loads, or to accommodate the recipient planting location.

Approval by the FDOT CM must be received prior to performing any canopy pruning of a potential relocated tree. All pruning is to be completed under the direction of an ISA Certified Arborist qualified in accordance with this contract and in accordance with ANSI A300, Part 1 and Z133.1 and ISA Pruning Standards for Shade Trees, latest edition.

5. Large Tree Relocation

A-15

Relocation of large trees, which are defined as trees with a diameter at breast height (DBH) greater than eight IN, may be subcontracted out to a tree relocation company who has demonstrated a history of the successful relocation of viable large trees. References by any subcontracted company must be submitted to the FDOT CM. Said references shall include photos of at least three tree relocation projects successfully completed by the subcontractor occurring within the last five years, the project site addresses, and the name and contact of the relocation requesting entity. This company must be approved by FDOT CM prior to the commencement of any work.

Relocation of any large tree must be directly supervised by an ISA Certified Arborist.

6. One-Year Plant Establishment Period

Any trees or palms relocated under the auspices of this contract shall be warranted for a period of one year from the date of approval and acceptance. All trees and palms must be maintained in a manner equal to or better than their condition prior to relocation throughout the one-year establishment period unless a written waiver is obtained from the FDOT

CM.

7. Tree Removal and Disposal

Trees and vegetation that are in poor health, diseased, or listed as invasive are undesirable and should be removed, while preserving existing desirable vegetation. When removing undesirable trees, determine if complete stump removal is necessary or if the stump may be left in place. If stump is to be left in place, stump must be ground down to 6 IN below grade. If stump is to be removed completely, Vendor is to remove all roots to 18 IN below grade and within four feet (FT) of the stump, and the stump itself. The Vendor will then be required to backfill with sand/soil to restore removal area. Category 1 plants listed by the FSIC are undesirable and removed when feasible. Waste/debris generated from removal activities are to be removed from project limits and disposed of appropriately. Disposal fees are included in the cost of tree removal. Any additional fees incurred by the Vendor will be at no additional cost to the Department.

8. Site Restoration

The cost of relocation and removal by the Vendor includes the restoration of the donor and recipient site to reflect adjacent conditions, such as:

existing grade and the replacement of like-kind sod. Additionally, any landscape activities that generate landscape waste and debris (i.e. tree removal or tree trimming) will be disposed of off-site by the Vendor at no additional cost to the Department. Removal of any impediment to secure access must be preapproved in writing from the FDOT CM.

https://floridainvasivespecies.org/

A-16

C. ISA CERTIFIED ARBORIST SERVICES

The Vendor shall be responsible for providing the services of an Arborist who has been certified with the ISA a minimum of five years and has a minimum of five years field experience in the services listed below.

The ISA Certified Arborist must be able to provide the following services:

1. Pruning

Pruning, and/or supervision of any pruning activities of landscape material installed, relocated, or existing on FDOT property. All pruning activities shall be in accordance with sound arboricultural practices as established by the ISA and ANSI A300, Part 1 and Z133.1.

2. Plant Material Evaluations

Upon request by the FDOT CM, the Certified Arborist shall provide evaluations of plant material installed, relocated, and/or existing on FDOT property. The evaluation shall identify and recommend corrective treatment of plant pests using IPM principles and sound horticultural practices to identify and treat diseases, and nutritional deficiencies. The evaluation shall require written reports, photographs, grades, and an overall description of the condition of the plant material and location.

3. Tree Relocation Supervision

A Certified Arborist shall provide supervision of all relocations of trees and palms.

4. OSHA Qualifications

Any work performed within the minimum approach distance of energized power lines must be conducted by OSHA qualified line clearing personnel.

Upon contract implementation, the Vendor shall provide written documentation certifying that all line clearing personnel have received training in and are thoroughly knowledgeable of OSHA regulation 1910, Part 1.

D. HARDSCAPE INSTALLATION

1. Columnar Aluminum Tree Trellis

Install trellis, including concrete footers, per Attachment “D”, Figures, 1.1 through 1.8. Materials will be accepted by material sampling and testing requirements for the following work activities: earthwork and related

A-17 operations, base courses, hot bituminous mixtures, portland cement concrete, and reinforcing steel as stated in Standard Specification Section 105-2 (Section 105-2). Fabricated metal acceptance will be in accordance with Standard Specification Section 105-1.2.3 (Section 105-1.2.3). All other material acceptance will be in accordance with Standard Specification Section 6-1 (Section 6-1).

The trellis concrete footer shall have weepholes incorporated during construction. Soil Amendment shall be filled so that it is flush with the top of the concrete footer.

2. Freestanding Screen Trellis

Install trellis, including foundation embedment length, per Attachment “D”, Figures, 2.1 through 2.3. Foundation embedment length varies per post height. Foundation shall be a minimum of 12 IN diameter and shall include four #5 rebar with four ties at 6 IN on center (OC) placed in Class IV (4000 pounds per square inch (PSI) concrete foundation. trellis structure to be installed per manufacturer specifications. Coating/finish shall be directed per LOA. Material is accepted by material sampling and testing requirements for the following work activities: earthwork and related operations, base courses, hot bituminous mixtures, portland cement concrete, and reinforcing steel as stated in Standard Specification Section 105-2. Fabricated metal acceptance will be in accordance with Standard Specification Section 105-1.2.3. All other material acceptance will be in accordance with Standard Specification Section 6-1.

3. Freestanding Column Trellis

Install trellis, including foundation embedment length, per Attachment “D”, Figures, 3.1 through 3.3. Foundation embedment length varies per post height. Foundation shall be a minimum of 12 IN diameter and shall include four #5 rebar with four ties at six IN OC placed in Class IV (4000 PSI) concrete foundation. Trellis structure to be installed per manufacturer specifications. Material is accepted by material sampling and testing requirements for the following work activities: earthwork and related operations, base courses, hot bituminous mixtures, portland cement concrete, and reinforcing steel as stated in Standard Specification Section 105-2. Fabricated metal acceptance will be in accordance with Standard Specification Section 105-1.2.3. All other material acceptance will be in accordance with Section 6-1.

4. Decorative Railroad Tie Fence

Install fence per Attachment “D”, Figures, 4.1. Railroad tie segment lengths vary in lengths at two FT increments and range from eight FT to 18 FT

A-18 length. Railroad ties are to be Creosote Treated and due to treatment shall not be cut. Railroad ties are to be buried at a minimum of four FT depths, and buried depth varies.

5. Specialty Surfacing

Specialty surfacing (concrete pavers or stamped concrete) shall be installed and maintained in strict accordance with the most current edition of the Florida Accessibility Code for Building Construction, the FDOT Standard Specifications for Road and Bridge Construction and the Interlocking Concrete Pavement Institute (ICPI).

6. Gabion Wall

Gabion walls shall be installed upon a base foundation of 12 IN of compacted existing ground/fill with type D-2 geotextile fabric placed under gabion wall and meet requirements of FDOT Standard Specifications for Road and Bridge Construction Section 530 (hereinafter referred to as Section 530). Unless otherwise specified, use of 36 IN x 36 IN gabion basket to be filled with either Limestone Gabion Rock (White) or Lava Rock Boulders (Red), at direction of FDOT CM. See Attachment “D”, Figures, 5.1 for a typical section. Dimensions and layout can be modified upon approval by FDOT CM. All requirements to furnish and install are included in the unit cost. A complete gabion basket wall system in excess of 36 IN x 36 IN or more substantial improvements as required at the discretion of the FDOT CM is considered a non-rate unit item. Refer to Exhibit “B”, Method of Compensation for method of payment of non-rate unit items.

7. Riprap Features

Riprap features shall be broken stone and installed upon a base foundation of 12 IN of compacted existing ground/fill with type D-2 geotextile fabric placed under riprap and meet requirements of Section 530. Riprap features will require different stone sizes and take on different characteristics depending on location (slopes), purpose, desire and need. See Attachment “D”, Figures, 6.1 and 6.2 for typical sections. . Dimensions can be modified upon approval by FDOT CM. All requirements to furnish and install are included in the unit cost.

8. Segmental Walls

All geotechnical, design, calculations, and testing requirements for segmental walls shall be provided by the FDOT. Segmental walls shall be installed by the Vendor according to FDOT Standard Specifications for Road and Bridge Construction Section 548 (hereinafter referred to as Section 548). See Attachment “D”, Figure, 7.1 for a conceptual section. All

A-19 requirements to furnish and install, including backfill, are included in the unit cost.

III. LABOR CLASSIFICATIONS

The following job classifications have been defined by the Department:

1. Project Manager:

Shall have a minimum of five years’ experience supervising landscape improvement projects and contract management experience similar to the services described in this contract. Activities will include managing the estimating and invoicing procedures, managing relationships with the Department, scheduling projects, supervising staff and training field supervisors and laborers, evaluation of project site conditions, overseeing project installation, attendance at weekly progress meetings, weekly project update teleconferences and inspections when necessary. This person will be the main point of contact between the Vendor and the FDOT CM.

2. Worksite Landscape Supervisor:

Shall have a minimum of five years’ experience supervising landscape improvement projects similar to the services described in this contract. The Worksite Landscape Supervisor must be a Certified Landscape Technician or Certified Landscape Contractor in accordance with the FNGLA. The Worksite Landscape Supervisor must have advanced knowledge of plant species found in Florida (including native, exotic, and invasive). Must have OSHA regulation 1910, Part 1, training. Must have the ability to read and interpret landscape plans, and to verbally communicate with FDOT staff in the field. Activities will include implementation of MOT activities, supervision of labor crews and, when requested, attendance at field inspections with FDOT staff.

3. OSHA Qualified Line Clearing Personnel:

Shall have received training in and are thoroughly knowledgeable of OSHA regulation 1910, Part 1.

4. ISA Certified Arborist:

Shall have a minimum of five years’ experience in the services listed in Section II, C, ISA Certified Arborist Services.

5. Licensed Herbicide Applicator:

A-20

Shall have a valid Commercial Pesticide Applicator’s license from the FDACS with a Right of Way pest control endorsement. Aquatics certification is also required along with knowledge of native and invasive plant species.

6. Off-Duty Law Enforcement Officer with Marked Vehicle:

Employed by an agency with jurisdiction in the project area, involved with control of MOT.

7. Laborer:

A person doing unskilled manual work. Ability to perform manual labor required to install and maintain the proposed landscape improvements including heavy lifting and ability to operate basic maintenance equipment.

V. DEPARTMENT RESPONSIBILITIES

The FDOT will furnish any or all of the following items as appropriate, for performance of the required services.

1. All available roadway plans, landscape plans, bridge plans, right of way maps, studies and other available information pertinent to the subject. (It should be noted that release of any FDOT plan shall comply with the Homeland Security Act and other relevant state law.)

2. Provide general stratagems and guidelines for the Department to be used in the fulfillment of this contract. Objectives, constraints, budgetary limitations and time constraints will be defined solely by the FDOT CM.

3. Conduct monthly inspections of project progress upon written request by

Vendor and monthly throughout the establishment period. An initial inspection will be conducted prior to final project acceptance and release of the Vendor from warranty work and responsibility. All inspections will be in writing and provided to the Vendor for notice of project acceptance or punch list items. A project schedule will be provided for inspections upon notification of project completion from the Vendor.

4. The Department shall provide a FDOT CM or designee for administering the terms and conditions of this contract who shall be:

Name: Mary Lou Godfrey, Design Administrator Location: 11201 N. McKinley Drive, Tampa, FL 33612-6456 Email: marylou.godfrey@dot.state.fl.us Phone #: (813) 975-6621 https://www.google.com/search?sca_esv=b061e2632347ae6b&sca_upv=1&rlz=1C1GCEU_enUS1067US1067&sxsrf=ADLYWIKX8nx8rBFLIZTu_FgTY1Y60_XsCw:1717524492674&q=unskilled&si=ACC90nxMSPeZfdJJjQgDsdZJuFuJIuXKwIz9708AxbjMff2-6PzrkQ_N0_DBWc80hdK9Yn_oiZQnsbM-AGoL4Kb-rtVklC57dsJMvTl1j85eYaQe3J0KwY0%3D&expnd=1&sa=X&sqi=2&ved=2ahUKEwjFm52qxcKGAxUpM1kFHbBbCUwQyecJegQIHxAO mailto:marylou.godfrey@dot.state.fl.us

A-21

VI. BEGINNING AND LENGTH OF SERVICES

The performance period of this contract shall commence upon execution of the contract and continue for three years.

VII. TERMINATION ACTION

Reference is made to Paragraph 6, Standard Written Agreement.