EXHIBIT_A_-_Scope_of_Work.pdf
PDF 101 KB Posted
- Attached to
- Event/Group/Team Photography - Not Yearbook
- Solicitation number
- 25260109B-GNM
- Issued by
- Florida
About this file
This is a Scope of Work document for Seminole County Public Schools (SCPS) in Florida for event, group, and team photography services. The contract covers photography at district-approved events including school ceremonies, academic competitions, performing arts productions, athletic events, and community functions. The photographer will also provide coverage for organized groups such as clubs, faculty teams, and administrative groups, as well as varsity, JV, and middle school sports teams, cheerleading squads, dance teams, and competitive academic teams. The scope explicitly excludes individual student portraits, classroom group portraits for yearbooks, and any photography intended for portrait package sales, as these services are covered under separate yearbook or portrait contracts.
All vendors selected for award must execute a Data Protection Agreement (DPA) prior to commencing work as a condition of contract eligibility, which will govern data privacy, handling, storage, access, retention, and security obligations for images and personal data collected during service delivery. The photographer must comply with SCPS policies regarding student privacy and FERPA requirements, school safety and visitor protocols, and professional conduct and dress standards. The document does not specify pricing terms, contract duration, renewal options, funding sources, or award dates.
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Text version
EXHIBIT “A” – SCOPE OF WORK
This Scope of Work defines the responsibilities, deliverables, and service expectations for the contracted photography provider supporting Seminole County Public Schools (SCPS). The focus of this agreement is on event photography, group photography, and team photography. Individual student portraits and class photos intended for yearbook or portrait package sales are expressly excluded.
The photographer will provide coverage for district-approved events, which may include:
• School ceremonies (award nights, graduations, promotions)
• Academic events (STEM fairs, academic competitions, showcases)
• Performing arts (concerts, plays, recitals)
• Athletic events (games, meets, tournaments)
• Community and district events (family nights, open houses, board-approved functions)
Photography services for organized groups, such as:
• Clubs and organizations (National Honor Society, robotics, band, etc.)
• Faculty and staff groups
• Administrative teams
• Special program groups (magnet programs, academies, leadership cohorts)
Photography services for athletic and extracurricular teams, including:
• Varsity, JV, and middle school sports teams
• Cheer, dance, and spirit squads
• Competitive academic teams (debate, math team, etc.)
Data Protection Agreement (DPA) Requirement
All vendors selected for award will be required to sign a Data Protection Agreement (DPA) as a condition of contract execution.
• The DPA must be fully executed prior to the commencement of any work.
• Failure to sign the DPA will result in the vendor being deemed ineligible for award.
• The DPA will outline requirements related to data privacy, data handling, storage, access, retention, and security obligations associated with any images, personal data, or sensitive information collected or processed as part of the services.
Photographer must adhere to SCPS policies, including:
• Student privacy and FERPA compliance
• School safety and visitor protocols
• Professional conduct and dress standards
The following services are not included in this Scope of Work:
• Individual student portraits (fall, spring, or make-up sessions)
• Classroom group portraits intended for yearbooks
• Any photography intended for portrait package sales
• Yearbook-specific photography unless explicitly requested by the district for events or groups
These services are typically covered under separate yearbook or portrait contracts and are not part of this agreement.
File details come from the government source that posted it. Updated .