Exhibit_A-Scope_of_Services_.pdf

Rev: 02/15/24cm Page 1 of 5

Exhibit A - Scope Of Services Construction Manager at Risk

Enoch Davis Recreation Center Improvements City of St. Petersburg, Florida

Project No. 23096-100

INTENT

The City of St. Petersburg, Florida (“City”) is seeking the services of a qualified construction management firm interested in providing Construction Manager at Risk services for Enoch Davis Center Improvements located 1111 18th Avenue South.

BACKGROUND

The Construction Manager shall participate in the design process, perform construction cost estimating and constructability services, value engineering analysis, manage the schedule and perform construction services. All Offerors must be licensed to practice as general contractors in the State of Florida pursuant to Chapter 489 Florida Statutes by the submittal date for proposals.

The Enoch D. Davis Center is an 18,000 square foot multiservice center located adjacent to the 14,000 square foot James Weldon Johnson Community Library. The facility houses space for human service agencies, meeting rooms, multipurpose halls, a fitness center, and other community amenities. The facility provides a variety of services to the public, such as congregate dinning via Neighborly Care Network for the elderly, free tax preparation, healthy living and exercise assistance, and a city water bill payment location. This facility serves as an important location to connect residents to community services and programs. It is an accessible location for community events, meetings, and celebrations. The Library houses spaces that meet the community needs for reference, technology, study space, reading space and multipurpose rooms complimenting the services of the main center on site.

A programming study was conducted to establish spatial needs for the two functioning facilities.

The results of this study determined that a total of 53,000 square feet is required to house the two functions and led to the decision to proceed to obtain design services for a new community center and library in a single facility. A design team has been selected and contracted to proceed with the first phase of the project which is to obtain community input, update the space needs program and develop a conceptual design leading to early Schematic Design plans. The selected Construction Manager at Risk will be contracted to provide pre-construction services at the conclusion of this first phase of the design. The project will require LEED Certification with objective of Gold.

The contract for Construction Management Services shall consist of a pre-construction services phase and a construction phase. The pre-construction services phase, for which the Construction Manager will also be paid a fixed fee, will include value engineering, constructability analysis, estimating, and the development of a GMP at the 100% Construction Document phase. If the GMP is accepted, the Construction Phase will be implemented. In the Construction Phase of the contract, the Construction Manager serves as the single point of responsibility for successful performance of construction of the project and shall publicly bid trade contracts.

The Enoch D. Davis Center, which opened on September 13, 1981, serves as an important location to connect residents to community services and programs. It is a gem and community hub for culture and activism with a concentration on serving and advocating for St. Petersburg citizens. It provides a safe, clean, and accessible haven for the community, serving over 30,000

Rev: 02/15/24cm Page 2 of 5 users annually, and is operated under the Parks and Recreation Department. The facility was named for the Reverend Enoch D. Davis, a longtime activist and civic leader whose lifelong dedication was to make the community a rich and great place to live. Rev. Davis indicated that the opening and the honor of naming the Enoch D. Davis Center after him was “one of my greatest honors.”

SCOPE OF SERVICES

TASK 1 PRE-CONSTRUCTION

1.1 SCHEMATIC DESIGN PHASE

• Kickoff Meeting between Designers, Construction Manager, City of St. Pete Contracting, and End-User Groups to review the project scope, list of required items, list of desired items, timeframes, understand existing traffic patterns, soil characteristics from a structural and environmental perspective and discuss the overall site/facility master plan.

• Evaluate the Owner’s Schedule and Construction Budget and provide feedback as to validity, challenges and opportunities.

• Review Geotechnical Report, Hazardous Material Surveys and other site Environmental reports that may be required.

• Attend meetings with the Owners, End Users, and Designers during the design period to discuss option Analysis.

• At completion of the Schematic Design Documents, review the Design submittal and provide detailed quantity surveys of earthwork, utilities, structural members, building components and equipment and provide costs estimate organized in CSI order.

• Develop preliminary staging, access and phasing plan.

• Develop preliminary procurement and construction schedule.

• Develop “Shopping List” of project scope items so that City can prioritize incorporation into the project as funding becomes available.

• Provide list of alternatives based on their added value or life cycle cost analysis versus first cost to the project.

• Assemble and present bound deliverable including narrative, schedule of values, detailed cost breakdowns, list of alternates, allowances, unit prices, clarifications, project schedule, list of documents and other exhibits necessary. Attend in-person meetings as necessary.

A minimum of two (2) meetings are included, the first is an on-site meeting to review site conditions and site logistics, the second of which is to present the deliverable to the project team at the completion of the Schematic Phase.

1.2 DESIGN DEVELOPMENT PHASE

• Update quantity surveys based on partial structural drawings, civil drawings, architectural and MEP drawings.

• Update staging, access, and phasing plan. Update Construction Schedule.

• Develop Safety Plan and delineate costs and procedures. Develop Quality Control Plan.

• Develop project specific SBE / WMBE Opportunity Program by conducting workshops with potential vendors to understand the market capabilities so that scope of work can be delineated to allow for maximum participation.

Rev: 02/15/24cm Page 3 of 5

• Update cost estimate, clarifications, and other exhibits.

• Perform interdisciplinary plan review and provide written report of findings including suggestions to the Design team for alternative building techniques or products that can add value to the project.

• Assist Design team with any data or means and methods descriptions that are required to be submitted with the Environmental permits. (FDEP, SWFWMD, EPC) Participate in conference calls with Design team and/or City during the Design Development phase.

• Attend team meetings.

1.3 90% CONSTRUCTION DOCUMENT PHASE

• Update quantity surveys based on completed structural drawings, completed civil drawings, partial architectural and MEP drawings.

• Update staging, access and phasing plan. Update Construction Schedule.

• Develop Safety Plan and delineate costs and procedures. Develop Quality Control Plan.

• Advertise project on social media, local publications, and state publications to maximize SBE and MBE awareness and participation. Assist SBE / MBE subcontractors with project scope review in preparation for Subcontractor Bidding Phase. Host information meetings as needed.

• Update cost estimate, clarifications and other exhibits.

• Perform interdisciplinary plan review and provide written report of findings including suggestions to the Design team for alternative building techniques or products that can add value to the project.

• Assist Design team with any data or means and methods descriptions that are required to be submitted with the Environmental permits. (FDEP, SWFWMD, EPC)

• Participate in meetings with Design team and/or City during the 90% phase.

• Attend one interim meeting and one meeting at the completion of the 90% phase to present an updated deliverable.

• GMP 100% Construction Documents, Permitting & Subcontractor Procurement Phase Finalize quantity surveys for buildings and site improvements.

• Verify that Design Team has incorporated all required scope items, comments from interdisciplinary review and properly delineated Alternates.

• Finalize staging, access, phasing plans. Finalize Construction Schedule.

• Finalize Safety and Quality Control Plans.

• Finalize Subcontractor/Vendor Proposal Packages including scopes of work to comply with SBE / WMBE Opportunity Plan.

• Update cost estimate, clarifications, list of documents and other exhibits for deliverable.

• Attend one meeting to review deliverable with the project team and one meeting to review the final GMP with the City prior to submitting to City Commission for approval.

• Apply for building permits and other required utility connections requests.

• Assist Design team if needed for response to comments by Authorities Having Jurisdiction until Permits are approved.

Rev: 02/15/24cm Page 4 of 5

• Produce request for proposal from local subcontractors and vendors for the scopes of work delineated on the project.

• Conduct pre-proposal meetings and communicate with potential awardees to explain the project approach, timeline and specific requirements for administration and performance of the work.

• Review proposals, tabulate results and make recommendations for award to the City.

Provide reports of buyout versus GMP and utilization of SBE / WMBE firms.

• Attend one meeting upon completion of the Preconstruction services and transition into the Construction phase of the project.

1.4 KEY DELIVERABLES

• Schematic Construction Budget

• Design Development Phase Construction Budget

• 90% Construction Document Phase Construction Budget

• 90% Construction Document Phase Drawing and Specification Document Review (Provide red-marked PDF set of plans and specifications)

• Construction Schedule

• Construction Site Utilization Plans

• Construction Schedule

CRIMINAL BACKGROUND CHECKS

The CM shall conduct a security background investigation that meets the standards set forth in Florida Statute Section 435.04 (“Level 2 Background Screening”) for each CM’s employee and subconsultant/subcontractor employee performing Work at the work site in accordance with the screening requirements set forth in Florida Statute Section 402.302 and Florida Administrative Code Chapters 65C-20, 65C-22 and 65C-25.

Prior to allowing a CM’s employee or subconsultant/subcontractor employee to perform Work at the work site, the CM shall submit to the City's Design Manager an affidavit certifying that each such employee possesses, and shall continue to possess for the duration of the Project, a valid letter determining that a Level 2 Background Screening was performed and did not identify criminal convictions or other criminal history factors that would disqualify that employee from accessing the work site (“Clearance Letter”). In the event the CM becomes aware that any CM’s subconsultant/subcontractor employee has been arrested or convicted for a disqualifying offense, CM shall immediately remove that employee from the work site.

An updated list of all CM’s subconsultant/subcontractor employees with access to the work site shall accompany the affidavit and be provided to the City's Design Manager along with the cell phone number of the CM’s representative responsible for those employees. At any time, the City may request to view the Clearance Letters of any or all CM’s subconsultant/subcontractor employees working at the work site. The requested information shall be made available for viewing as soon as possible, but no later than twenty-four (24) hours after the request. If the CM fails to provide the requested documentation, the employee(s) in question will not be allowed to continue work until the appropriate documentation has been received. The CM shall not be allowed an extension of the Contract Time due to any delay in the performance of the Work attributable to a CM’s subconsultant/subcontractor employee's inability to perform Work due to a Clearance Letter being unavailable for inspection. The failure of the CM to submit an appropriate

Rev: 02/15/24cm Page 5 of 5 affidavit or the submission of an affidavit containing false information shall be considered a substantial violation of the terms and conditions of the Contract Documents and shall provide a basis for termination of the Contract.