EXHIBIT_A_Scope_of_Services.pdf

EXHIBIT “A”

SCOPE OF SERVICES

SECTION I -- PURPOSE AND INTENT

It is the intent of these specifications to cover the Services involved with routine mowing of County right-of-way areas for the purpose of controlling growth on shoulders, ditches, back-slopes, and other grassed areas. It is recognized and understood that the prime purpose of grassed shoulders, ditches, and back-slopes is to control erosion, and secondly, to provide a stabilized recovery area. The Contractor is, therefore, responsible for proper procedures to assure the purpose of grassed recovery areas is not jeopardized by his activities.

It is a requirement of these specifications that the Services are required be performed in a timely fashion, and that the right-of-way areas are to be kept neat and reasonably clean.

SECTION II -- METHODS AND PROCEDURES

EQUIPMENT: It Is the Contractor’s responsibility to provide all labor, equipment, tools, etc.

necessary to complete each mowing cycle in the time period specified. The Contractor must demonstrate to the satisfaction of the County Project Manager that the mowing equipment to be used in the is in good working condition and suitable( applicable) for performing the Services required. The Contractor will provide a list of equipment proposed to be utilized and a location at which the equipment can be inspected prior to award of the contract.

Mowers shall be equipped with devices to curtail the discharge of objects from beneath the mower. Those devices may consist of chains or other methods which will, in the opinion of the Director of Road Maintenance, tend to hold rocks, glass and other potential projectiles under the mower housing. Tractors used to propel the mowers shall be rubber-tired such that the wheels will not penetrate the ground to such an extent as to create channels or ponding on shoulders and side slopes.

Tractors also shall be equipped with a minimum of two outside blinking amber lights, visible from both directions, and top-mounted rotating amber light, also visible from both directions.

OPERATION OF EQUIPMENT: The Contractor shall operate the equipment in a safe manner, so as to not create a hazard to vehicles or pedestrians on or near the roads and shall always travel in the direction of traffic flow. As much as is physically possible, the tractor wheels are to remain on the right-of-way and off the roadway during mowing operations. The equipment shall not be parked within County right-of-way overnight or at any other time when Services have been suspended unless approved in advance by the County Project Manager.

Contractor shall have at least one individual certified in Maintenance of Traffic (MOT), Intermediate Level, present at all times while services are performed.

The Contractor shall furnish and erect such temporary signs as are necessary to protect the traveling public as well as his own equipment. Such signs shall be placed at intervals along the roadway and shall be maintained during the period of operation advising motorists of the potential hazard existing due to slow moving equipment.

Mowing on steep slopes (3:1 or steeper) will not be required, nor will the Contractor be required to mow around guardrails. That Services will be performed, as needed, by County forces.

Mowers shall be set at a mowing height of (6”) six inches, unless otherwise ordered by the Director of Road Maintenance. Mowing shall proceed from the edge of pavement outward except as may be otherwise approved by the Director of Road Maintenance. Mowers shall mow within 1 foot of any signs, guardrail and culverts. Mower operations shall ensure that all intersections be mowed sufficiently to provide safe sight distance assurances for the public

PROTECTION AND RESTORATION OF PROPERTY: The Contractor shall be responsible for protecting all public and private property on and adjacent to the Services area from damage caused by mowing activities and shall use every reasonable precaution necessary to prevent damage to culvert pipes, conduits, and other underground structures; and to poles, wires, cables and other overhead structures and utilities.

FREQUENCY AND SCHEDULING OF LITTER PICKUP: Litter pickup frequency on some or all of the roads in a Section may be increased or decreased by County for reasons of weather, availability, lack of or increase in funding, and/or to best suit the needs of the County. If additional litter pickup is needed on given roads, it will be compensated at the Bid Unit Price per mile for litter pickup work completed.

Litter pick-up will be completed prior to mowing events on specified roads (*) and will include the entire mowing area. Litter will be bagged and taken to the Citrus County Landfill. Citrus County will be responsible for the disposal cost. Any litter mowed over during mowing operations will be picked up by the end of operations on the same day regardless of whether Litter Pickup is included in the specific locations in the contract.

The minimum number of cuts per year (mowing season) will be four (4) and the maximum number of cuts per year (mowing season) will be six (6). The number of cuts required during the mowing season will be determined by the amount of rain, hence the length of the grass. The Director of Road Maintenance shall be the sole judge of when mowing shall be performed.

ADD-ALTERNATE, TRIMMING OF SIGNAGE AND CULVERTS The County is requesting a cost per sign for trimming of road signs and culverts. This may or may not be added to the contract by the County based on Contract cost and/or grass growth as determined by the Director of Road Maintenance.

SUPERVISION BY CONTRACTOR: At all times when Services are being performed, the Contractor shall have available on the project at least one individual with supervisory responsibility over all Workers and tasks. The individual who has been so authorized shall be experienced in the type of work tasks being performed and is to be fully capable of managing, directing, and coordinating the Services; of reading and understanding the Invitation to Bid documents; and of receiving and carrying out directions from the County Project Manager or other authorized County representatives.

DRESS CODE: The minimum dress code for the Contractor shall include personal protection equipment including safety vest and any other safety gear required by local, state, or federal regulations.

HOURS OF WORK: The Contractor's operations shall be restricted to daylight hours and shall only be performed when weather and visibility conditions allow safe, efficient operations.

COMMUNICATION: A service summary e-mail shall be sent by the Contractor weekly (7 days) identifying the locations which were completed from the previous week as well as the schedule of locations to be serviced for the upcoming week. More frequent reporting (such as daily) may be required at the discretion of the project manager or if compliance becomes an issue. Payments will not be processed for any Services completed which does not have proper reporting and documentation.

BASIS OF PAYMENT: The quantity of Mowing, measured as provided above, will be paid for at the Agreement unit price provided in Exhibit B, per mile for Mowing.

Such unit prices and payments shall be full compensation for all supervision, labor, traffic control, transportation, fuels, repair parts and tools necessary to satisfactorily perform the Services; as well as required traffic control, signing and incidental items.

Payment will be made to the Contractor on a monthly basis for Services satisfactorily completed and accepted upon receipt of an itemized invoice.

In accordance with Florida Statute Chapter 218.74 payments invoiced for services rendered will be made within 45 days after the date received and verified by staff. Invoices should be received on or before the 10th day of the month for the previous month’s services.

SECTION III – CONSQUENCES FOR NONPERFORMANCE

It is the objective of Citrus County to obtain full performance in accordance with scope of Services, and at the quality standards of Services set forth in this Agreement. Deductions for nonperformance shall be made in accordance with the following:

• If County deems the Services provided unsatisfactory, the Contractor will be notified in writing (email and/or certified mail) of the needed improvement(s). Failure to make corrections needed to improve the satisfactory level of service by the close of the third business day from notification will result in the following actions:

1. Liquidated damages of double the bid price of the location needing correction(s)

2. If not corrected within ten (10) business days, County staff will perform the Services and a liquidated damage fee of $250 plus any costs incurred by County. County will adjust amount owed against any monies due to Contractor.

• In the event there is a second occurrence of unsatisfactory Services not being corrected in the designated time period within six months of a previous unsatisfactory performance, the liquidated damages noted above will double to $500 plus any costs incurred by County.

• In the event of a third occurrence of unsatisfactory Services not being corrected in the designated time period within a six month period, the Contractor will be considered in default and procedures to terminate the Agreement may be initiated by County.

SECTION IV – SCHEDULE

The mowing schedule will be 4-6 cuts per year, with 30 days to complete from the day the Notice to Proceed has been issued. The first cut of the year will occur in the Spring (Apr-May) pending on weather (Growth). The number of cuts through the Summer (June through September) will be approximately 2-4 cuts pending on weather (Growth). The final cut for the year will occur in the Fall (Oct-Dec) pending on weather (Growth).