Exhibit A Scope of Services.pdf

EXHIBIT “A”

SCOPE OF SERVICES

SIGN WASHING

DESCRIPTION:

This Scope of Services consists of cleaning the sign face to prolong the life of the sign and to improve visibility (“Work”). For purposes of this Scope of Services, the term sign face does not include delineators, overhead signs, or signs located within 25 feet of parked vehicles.

LOCATION OF WORK:

The Work shall be performed on the following state maintained, non-Interstate roads located within the jurisdictional boundaries of Baker, Columbia, Hamilton, Suwannee and Union Counties: SR 47 (US 441), SR10-A (Baya Ave.) SR 247, SR 25 (US41) & (US 441), SR 25-A (US 441), SR 100, SR 18, SR 238, SR 121, SR 16, SR 231, SR 10 (US 90), SR 2, SR 228, SR 6, SR 143, SR 236, SR 51 (US129), SR 249 (US 129), SR 20 (US 27), SR 49 (US129).

CONTRACTOR RESPONSIBILITIES:

The Contractor shall provide all labor, equipment, materials and incidentals necessary to perform the Work as specified.

If maintenance of traffic (“MOT”) is required, Contractor shall follow the Standard Index 600 series in the 2022-2023 E-Book Roadway and Traffic Design Standards. Any of these requirements should be included in the Contractor’s submittal for the safety and MOT plan, and should be included in the cost of performing the activities of this Contract.

The Contractor shall submit to the Department Engineer a copy of the list of equipment and materials anticipated for use on this Project, including the Contractor’s safety and MOT plans. No Work shall commence prior to Contractor’s receipt of the Department Engineer’s written approval.

Each of Contractor’s vehicles will be equipped with high intensity lights with a minimum diameter of six inches (6”). Orange safety vest must be worn by all workers when within fifteen feet (15’) of the edge of travel way. Contractor shall replace faded vests, as needed.

The Contractor shall provide the Department Engineer or his representative with proposed Work locations each morning, prior to commencing Work for the day.

Any equipment left on the Department’s right-of-way overnight shall be parked as close to the right-of-way line as possible.

Work shall be subject to daily inspections. In the event any area inspected is determined to be unacceptable, such area will be cleaned by Contractor to the Department Engineer’s satisfaction and at no additional expense to the Department.

I.

CONTRACTOR REQUIREMENTS AND QUALIFICATIONS

A. The Vendor must comply with all applicable Rules and Statutes and provide evidence of current and valid insurance coverage, by a company authorized in the State of Florida, naming the Department as an additional insured.

Florida State Statute 321.051 Florida Administrative Code Rule 15B-9 or other applicable law

B. The Vendor, at Vendor’s sole cost and expense, shall acquire any necessary permits, licenses, certificates, and entitlements required for the performance of services for any portion of the Agreement and shall provide and submit copies immediately upon request by the Department.

C. The Vendor shall comply with U.S. Department of Transportation and Florida Commercial Driver’s License (CDL) requirements. The Vendor shall ensure that its personnel maintain current and valid driver’s licenses and appropriate professional or technical certifications and make them available, immediately upon request, for inspection by the Department or their authorized representatives.

II.

DELIVERABLES

The Vendor shall submit all Deliverables in accordance with the Deliverable Schedule below. Deliverables must be approved by the Department’s Project Manager prior to payment to the Vendor. Deliverable due dates may be extended upon written approval granted by the Department’s Project Manager, prior to the expiration of the time dictated in the below schedule.

Deliverable Schedule

Cleaning the sign face to prolong the life of the sign and to improve visibility on Primary Roads in Baker, Columbia, Hamilton, Suwannee and Union Counties.

This contract will be for Six (6) complete cycles, or a total panel count of 48,000 over the 3-year term in accordance with directives provided by the Department’s Project Manager. Large signs may consist of more than one panel.

III. PERFORMANCE STANDARDS AND LIQUIDATED DAMAGES

The Department has developed the following Performance Standards which shall be met by the Vendor in performance and delivery of services. The Department reserves the right to impose the liquidated damages indicated below upon the Vendor for failure to comply with the performance standard requirements.

IV. GENERAL PROVISIONS

A. Failure of the Department to insist on the strict performance or compliance with any term or provision of the Agreement on one or more occasion shall not constitute a waiver or relinquishment thereof and all such terms and provisions shall remain in full force and effect unless waived or relinquished by the Department in writing.

B. Should the Department determine that the Vendor under this agreement is unable to assist, perform, or provide adequate services or equipment; the Department reserves the right to utilize additional services or equipment from any available source. The Department also reserves the right to modify the designated limits of responsibility of the Vendor at any time.

C. SUBCONTRACTORS

1. The Vendor shall not assign, pledge or transfer any of the rights, duties and obligations provided in this Agreement without the prior written consent of the Department’s District Secretary or his/her designee. The Department has the sole discretion and authority to grant or deny proposed assignments of this Agreement, with or without cause.

2. Nothing herein shall prevent the Vendor from delegating its duties to subcontractors hereunder, but such delegation shall not release the Vendor from its obligation to perform the Agreement.

Performance Standard Requirement Liquidated Damages to be Imposed

The Department will issue a Work Document for the work to start. Upon issuance of the Work Document, the Vendor shall complete the subject cycle within 45 calendar days.

1% of the total Work Document amount will be assessed for each day beyond the 45th calendar days following issuance of the Work Document until all services required by the Work Document are completed.

V. METHOD OF OPERATION

The recommended Method of Operation for the Work required by this Agreement is as follows:

1. Spray water and mild detergent (no wax based solutions) solution on sign face.

2. Brush face with a soft bristle brush.

3. Rinse sign face with clean water.

NOTE: Pressure washing is not permitted.

VI. BASIS OF PAYMENT

This Contract will include two Contract Work cycles expected to occur approximately six months apart. Payment will be made to the Contractor at the Contract unit price for each cycle, for signs cleaned in accordance with the Scope of Services. Payment for full compensation shall include all labor, material, equipment and incidentals necessary to perform the work as specified.

Payment shall be made following completion of each cycle.

SUMMARY OF ESTIMATED QUANTITIES (per cycle):

COUNTY

UNIT PRIMARY

Baker

Panel 820

Columbia

Panel 3,788

Hamilton

Panel 990

Suwannee

Panel 1,642

Union

Panel 760

Estimated Panels Per Cycle

8,000

NOTE: Estimated quantities are to aid in the bid process only. The Department does not guarantee any maximum or minimum quantity, any range of quantities, or the exact quantities shown for bid item. This contract has Six Cycles.

METHOD OF COMPENSATION