Exhibit A Sample Contract.pdf

Cost Code: Assigned by Task Order 1 of 18

Services Contract No. SC xxx-xxx

Washington State Parks and Recreation Commission and

“Name of Awarded Contractor”

This Contract is made and entered into by and between Washington State Parks and Recreation Commission, hereinafter referred to as the "State Parks", and the below-named firm, hereinafter referred to as “Contractor.”

INTRODUCTION

Via a competition under number xxx-xxx, Washington State Parks and Recreation Commission (STATE PARKS) sought a set of qualified consulting firms in the area of Snowmobile Trail Grooming Services.

PURPOSE

The purpose of this contract is to enable State Parks to utilize a on-call task order-based contract for Snowmobile Trail Grooming Sercvices in the “Project Area” that was competed under RFQ xxx-xxx.

ACQUISITION AUTHORITY

This contract is established in accordance with RCW 39.26.070, the purpose is to establish a Convenience Use contract to procure the “as needed” goods and/or services as described herein.

A Convenience Use Contract (official statutory name) is a form of Indefinite Delivery, Indefinite Quantity (IDIQ) contract, and may also be called an on-call contract. The agency at all times reserves the right to separately compete for similar/same products or services during the life of the Convenience Use contract.

Currently, STATE PARKS has delegated authority for services in the amount of $1,000,000 per contract event. Per policy DES—090-00, section 6, subsection c: General Delegated Authority dollar amounts are not cumulative; the dollar amounts apply to each contract term or to each purchase event (such as Task Orders). As an additional risk mitigation safeguard, purchases under the authority of this contract will be structured and made to ensure that STATE PARKS does not exceed the $1,000,000 dollar threshold during any given period of time. If there is $1,000,000 in play, STATE PARKS will hold/suspend on placing a new Task Order until an earlier Task Order is accepted and paid, thus creating additional spending room up to the then current delegated spending authority (currently set at $1,000,000).

Additional Authority: WA Office of Financial Management, State Administrative & Accounting Manual, Section 10.10, part 4. Travel management requirements and restrictions applies to “contractors, unless there are specific contractual arrangements modifying travel reimbursement.”

This contract contains or may employ specific contractual arrangements within the Task Order.

“Awarded Contractor Name” Location: address Phone: (xxx) xxx-xxx FAX:

Email: welovesnow@example.com Federal TIN: xx-xxxxxxx WA State UBI Number: xxx-xx-xxx

Cost Code: Assigned by Task Order 2 of 18

SPECIAL CONDITIONS

A. Exhibit A, attached hereto and incorporated by reference, contains the General Terms and

Conditions governing work to be performed under this contract, the nature of the working relationship between State Parks and the Contractor, and specific obligations of both parties.

A. AUTHORIZED SERVICES (WHAT’S IN SCOPE): The Contractor will provide services and staff, and otherwise do all things necessary for or incidental to the performance of work, as set forth below:

The Contractor shall provide snowmobile trail grooming services in the vicinity of Republic, WA. The primary purpose of trail grooming includes but not limited to, smoothing out and compacting high-use trails, eliminating moguls and rough areas, and creating a safe riding surface. Trail grooming also requires clearing downed trees from the trail after windstorms and heavy snow events, and ensuring the trail is safe for winter recreation. The Contractor shall provide snowmobile trail grooming services as set forth and made part of this agreement as Attachment A WR-108 Grooming Standards, and as Attachment B-Operating Procedure #85-09.

Global Positoning System The contractor shall cooperate with the Agency in the installation and utilization of a GPS progress tracking system acceptable to the Agency that provides a time-stamped and dated report providing on-trail grooming progress as evidence that the grooming machine was on the trail and to support the grooming reported in the contractors Grooming Logs when claiming payment for grooming services. The contractor will provide to the Agency and the Grooming Coordinator access to the contractors GPS data for viewing at any time, and the system shall include real time tracking capability. The contractor understands that the Agency may provide the public with time-delayed access to this information via the Agency’s website. The Agency, at its discretion, may provide financial assistance to the contractor for the procurement, installation and operation of such equipment during annual budget deliberations, or may supply the equipment directly to the contractor to install and utilize.

Due to fluctuating seasonal budgets, each task order will be depended on the seasonal capabilities allowed by each season’s budget limitations. Each task order will be executed before each winter season begins, detailing the services State Parks will be needing/allowed for the corresponding winter season.

Due to the nature of this contract as “on-call services” State Parks and the Contractor agree that prior to authorizing any work under this contract; the following elements will be discussed and agreed to:

• Each item of work under this agreement will be provided ONLY by Task Order. Each Task

Order will be individually negotiated with the Contractor. Each Task Order will be considered a separate contract, identifying the maximum amount authorized, start date and end date, and scope of work specific to the task. Each Task Order will be submitted on State Parks’ approved form (an sample is attached and made part of this agreement as Exhibit B). The terms of the Task Order cannot be modified without written approval from State Parks and the Contractor. Any work performed outside of the terms and conditions of the Task Order will not be considered for reimbursement.

Cost Code: Assigned by Task Order 3 of 18

• The capabilities of the Contractor to provide or facilitate the execution of defined deliverables as needed to complete the project within agreed to timelines and conditions.

• The products, permits and/or other deliverables to be provided to State Parks for the project assigned. State Parks and the Contractor agree to meet on a case-by-case basis, discuss project objectives and deliverables, compensation terms and project timelines to include initial site visits as needed.

• Agreement on points of contact, lead staff and communication methods and schedules to be applied to the project assigned.

• The estimated total hours and budget to be allocated by State Parks to the Contractor and the project assigned. Requests to exceed total project budget and/or modification of agreed to deliverables must be agreed to by the parties to this agreement and be in writing by State Parks.

B. The Contractor shall produce the following written reports or other written documents

(deliverables) by the dates indicated within each Task Order.

PERIOD OF PERFORMANCE

The period of performance under this contract will be from the date of execution thourgh June 30, 2027, unless otherwise amended in writing.

COMPENSATION

This is an as needed On-Call Contract. Compensation will be addressed using individual Task Orders. State Parks will not allow this contract to exceed its then current delegation of authority at any given point in time. See also Acquisition Authority above for expanded details on delegation of authority.

At the completion of each Task Order, the Contractor must submit completed clean originals of the following documentation and information to the Agency Representative, which are attached hereto and incorporated by reference:

a) An invoice voucher, FORM A19-1A (provided by the Agency), containing a statement of the Contractor’s charges in providing services; and

b) Thoroughly completed original daily trail grooming and operation logs, FORM WR-

203 (as provided by the Agency).

c) At the end of the season, a thoroughly completed clean original trail grooming season totals logs, FORM WR-202 (as provided by the Agency).

The budgets for the winter seasons will be determined in July or August of each year of the contract, based upon available revenues and the annual recommendations of the Snowmobile Advisory Committee (SMAC). PLEASE NOTE: There is no guarantee that the funding level available for the coming seasons will be the same as in the past. Funding reductions or increases are possible which will be reflcted through Task Orders, and continuation of the contract will be dependent upon the availability of funding.

Cost Code: Assigned by Task Order 4 of 18

The rates indicated below shall remain in effect with the ability of a yearly 2.5% inflation increase, unless amended in writing and agreed to by both parties via the amendment process.

EXPENSES

Contractor shall receive reimbursement for travel and other expenses as authorized in advance by State Parks as reimbursable. Such expenses may include transportation, lodging, and subsistence as necessary during periods of required travel. Contractor shall receive compensation for travel expenses at current state travel reimbursement rates.

BILLING PROCEDURES AND PAYMENT

State Parks will pay Contractor upon acceptance of services provided and receipt of properly completed invoices, which shall be submitted to the Contract Manager not more often than monthly.

The invoices shall describe and document, to State Parks’ satisfaction, a description of the work performed, the progress of the project, and fees. The invoice shall include the contract number at a minimum. If expenses are invoiced, provide a detailed breakdown of each type. A receipt must accompany any single expenses in the amount of $50.00 or more in order to receive reimbursement.

Payment shall be considered timely if made by State Parks within thirty (30) calendar days after receipt of properly completed invoices. Payment shall be sent to the address designated by the Contractor.

State Parks may, in its sole discretion, terminate the contract or withhold payments claimed by the Contractor for services rendered if the Contractor fails to satisfactorily comply with any term or condition of this contract.

No payments in advance or in anticipation of services or supplies to be provided under this contract shall be made by State Parks.

It is agreed by State Parks and the Contractor that If the Contractor does not timely provide or perform the requirements referred to or listed in the scope of work, damage to State Parks will result. The damages to State Parks resulting from the same would be difficult or impractical to ascertain. The liquidated damages specified herein represent a good faith effort to quantify the harm that could reasonably be anticipated at the time of the making of the contract. The damages provided in this section are just and reasonable. Therefore, State Parks and the Contractor agree that if the Contractor does not meet the mutually agreed upon performance or deliverable dates as a result of Contractor’s actions(s) or failure to act, then there shall be assessed against the Contractor, as the amount of actual damages incurred by the state as a result of the Contracto’s failure to perform, shown in Attachment C-Liquidated Damages. State Parks may, at its discretion, and after notifying the Contractors, withhold the assessed liquidated damages from payments to the Contractor, or invoice the Contractor therefore, in which case the Contractor shall pay said damages within 30 days of the date of invoice. Nothing in this provision shall be construed as relieving the Contractor from performing all Contract requirements. Moreover, State Parks reserves the right to enforce or to seek other remedies without limitation for failure of the Contractor to perform any contract duty pursuant to this Contract.

Cost Code: Assigned by Task Order 5 of 18

CONTRACT MANAGEMENT

The below-identified representatives for each of the parties shall be the contact person for all communications and billings regarding the performance of this contract.

Contractor’s representative shall be “Awarded Vendor Contact Info”.

State Parks’ representative shall be Jason Goldstein, Phone : (360) 902-8662.

INSURANCE

The Contractor shall provide insurance coverage as set out in this section. The intent of the required insurance is to protect the state should there be any claims, suits, actions, costs, damages, or expenses arising from any negligent or intentional act or omission of the Contractor or subcontractor, or agents of either, while performing under the terms of this contract.

The Contractor shall provide insurance coverage, which shall be maintained in full force and effect during the term of this contract, as follows:

1. Commercial General Liability Insurance Policy. Provide a Commercial General Liability Insurance Policy, including contractual liability, in adequate quantity to protect against legal liability arising out of contract activity but no less than $1,000,000 per occurrence.

Additionally, the Contractor is responsible for ensuring that any subcontractors provide adequate insurance coverage for the activities arising out of subcontracts.

2. Automobile Liability. In the event that services delivered pursuant to this contract involve the use of vehicles, either owned or unowned by the Contractor, automobile liability insurance shall be required. The minimum limit for automobile liability is $1,000,000 per occurrence, using a Combined Single Limit for bodily injury and property damage.

The insurance required shall be issued by an insurance company/ies authorized to do business within the state of Washington, and shall name the state of Washington, its agents and employees as additional insureds under the insurance policy/ies. All policies shall be primary to any other valid and collectable insurance. Contractor shall instruct the insurers to give State Parks thirty

(30) calendar days advance notice of any insurance cancellation.

ASSURANCES

State Parks and the Contractor agree that all activity pursuant to this contract will be in accordance with all the applicable current federal, state and local laws, rules, and regulations.

ORDER OF PRECEDENCE

Each of the exhibits listed below is by this reference hereby incorporated into this contract. In the event of an inconsistency in this contract, the inconsistency shall be resolved by giving precedence in the following order:

1. Applicable federal and state of Washington statutes and regulations

2. Special terms and conditions as contained in this basic contract instrument

3. Exhibit A – General Terms and Conditions

4. RFP (WSPRC 921-432) 2021-01 SMTG, Republic Area Snowmobile Trail Grooming

5. Any other provision or term incorporated herein by reference or otherwise incorporated

Cost Code: Assigned by Task Order 6 of 18

ENTIRE AGREEMENT

This contract, including referenced exhibits, represents all the terms and conditions agreed upon by the parties. No other statements or representations, written or oral, shall be deemed a part hereof.

CONFORMANCE

If any provision of this contract violates any statute or rule of law of the state of Washington, it is considered modified to conform to that statute or rule of law.

APPROVAL

This contract shall be subject to the written approval of State Parks’ authorized representative and shall not be binding until so approved. The contract may be altered, amended, or waived only by a written amendment executed by both parties.

THIS CONTRACT, consisting of eighteen(18) pages and attachment(s), is executed by the persons signing below, who warrant they have the authority to execute the contract.

“Awarded Vendor Name”

WASHINGTON STATE PARKS AND

RECREATION COMMISSION

Signature Signature

Michael Maverick Manager, Contracts, Grants & Procurement

Title Title

Date

Date

APPROVED AS TO FORM:

AAG Matt Kernutt /s/ 08/23/2007

Cost Code: Assigned by Task Order 7 of 18

EXHIBIT A

GENERAL TERMS AND CONDITIONS

DEFINITIONS

As used throughout this contract, the following terms shall have the meaning set forth below:

A. "Agent" shall mean the Director, and/or the delegate authorized in writing to act on the Director's behalf.

B. "Contractor" shall mean that firm, provider, organization, individual, or other entity performing service(s) under this contract, and shall include all employees of the Contractor.

C. "State Parks" shall mean the Washington State Parks and Recreation Commission, any division, section, office, unit, or other entity of State Parks, or any of the officers or other officials lawfully representing that State Parks.

D. "Subcontractor" shall mean one not in the employment of the Contractor, who is performing all or part of those services under this contract under a separate contract with the Contractor. The terms "Subcontractor" and "Subcontractor" means Subcontractor(s) in any tier.

ACCESS TO DATA

In compliance with RCW 39.29.080, the Contractor shall provide access to data generated under this contract to State Parks, the Joint Legislative Audit and Review Committee, and the State Auditor at no additional cost. This includes access to all information that supports the findings, conclusions, and recommendations of the Contractor’s reports, including computer models and methodology for those models.

ADVANCE PAYMENTS PROHIBITED

No payments in advance of or in anticipation of goods or services to be provided under this contract shall be made by State Parks.

AMENDMENTS

This contract may be amended by mutual agreement of the parties. Such amendments shall not be binding unless they are in writing and signed by personnel authorized to bind each of the parties.

AMERICANS WITH DISABILITIES ACT (ADA) OF 1990, PUBLIC LAW 101-336, also referred to as the "ADA" 28 CFR Part 35 The Contractor must comply with the ADA, which provides comprehensive civil rights protection to individuals with disabilities in the areas of employment, public accommodations, state and local government services, and telecommunications.

ASSIGNMENT

Neither this contract, nor any claim arising under this contract, shall be transferred or assigned by the Contractor without prior written consent of State Parks.

ATTORNEYS’ FEES

In the event of litigation or other action brought to enforce contract terms, each party agrees to bear its own attorney fees and costs.

CONFIDENTIALITY/SAFEGUARDING OF INFORMATION

The Contractor shall not use or disclose any information concerning State Parks, or information that may be classified as confidential, for any purpose not directly connected with the administration of this contract, except with prior written consent of State Parks, or as may be required by law.

Cost Code: Assigned by Task Order 8 of 18

CONFLICT OF INTEREST

Notwithstanding any determination by the Executive Ethics Board or other tribunal, State Parks may, in its sole discretion, by written notice to the Contractor terminate this contract if it is found after due notice and examination by the Agent that there is a violation of the Ethics in Public Service Act, Chapter 42.52 RCW; or any similar statute involving the Contractor in the procurement of, or performance under this contract.

In the event this contract is terminated as provided above, State Parks shall be entitled to pursue the same remedies against the Contractor as it could pursue in the event of a breach of the contract by the Contractor. The rights and remedies of State Parks provided for in this clause shall not be exclusive and are in addition to any other rights and remedies provided by law. The existence of facts upon which the Agent makes any determination under this clause shall be an issue and may be reviewed as provided in the “Disputes” clause of this contract.

COPYRIGHT PROVISIONS

Unless otherwise provided, all materials produced under this contract shall be considered "works for hire" as defined by the U.S. Copyright Act and shall be owned by State Parks. State Parks shall be considered the author of such materials. In the event the materials are not considered “works for hire” under the U.S. Copyright laws, Contractor hereby irrevocably assigns all right, title, and interest in materials, including all intellectual property rights, to State Parks effective from the moment of creation of such materials.

Materials means all items in any format and includes, but is not limited to, data, reports, documents, pamphlets, advertisements, books, magazines, surveys, studies, computer programs, films, tapes, and/or sound reproductions. Ownership includes the right to copyright, patent, register and the ability to transfer these rights.

For materials that are delivered under the contract, but that incorporate pre-existing materials not produced under the contract, Contractor hereby grants to State Parks a nonexclusive, royalty-free, irrevocable license (with rights to sublicense others) in such materials to translate, reproduce, distribute, prepare derivative works, publicly perform, and publicly display. The Contractor warrants and represents that Contractor has all rights and permissions, including intellectual property rights, moral rights and rights of publicity, necessary to grant such a license to State Parks.

The Contractor shall exert all reasonable effort to advise State Parks, at the time of delivery of materials furnished under this contract, of all known or potential invasions of privacy contained therein and of any portion of such document that was not produced in the performance of this contract.

State Parks shall receive prompt written notice of each notice or claim of infringement received by the Contractor with respect to any data delivered under this contract. State Parks shall have the right to modify or remove any restrictive markings placed upon the data by the Contractor.

COVENANT AGAINST CONTINGENT FEES

The Contractor warrants that no person or selling agent has been employed or retained to solicit or secure this contract upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee, excepting bona fide employees or bona fide established agents maintained by the Contractor for securing business.

State Parks shall have the right, in the event of breach of this clause by the Contractor, to annul this contract without liability or, in its discretion, to deduct from the contract price or consideration

Cost Code: Assigned by Task Order 9 of 18 or recover by other means the full amount of such commission, percentage, brokerage, or contingent fee.

DISALLOWED COSTS

The Contractor is responsible for any audit exceptions or disallowed costs incurred by its own organization or that of its Subcontractors.

DISPUTES

Except as otherwise provided in this contract, when a dispute arises between the parties and it cannot be resolved by direct negotiation, either party may request a dispute hearing with Agent as follows:

1. The request for a dispute hearing must:

Be in writing;

State the disputed issue(s);

State the relative positions of the parties;

State the Contractor’s name, address, and contract number; and Be mailed to the Agent and the other party’s (respondent’s) contract manager within 3 working calendar days after the parties agree that they cannot resolve the dispute.

2. The respondent shall send a written answer to the requester’s statement to both the agent and the requester within 5 working calendar days.

3. The Agent shall review the written statements and reply in writing to both parties within 10 working days. The Agent may extend this period if necessary by notifying the parties.

4. The parties agree that this dispute process shall precede any action in a judicial or quasi-judicial tribunal.

Nothing in this contract shall be construed to limit the parties’ choice of a mutually acceptable ADR method in addition to the dispute resolution procedure outlined above.

DUPLICATE PAYMENT

State Parks shall not pay the Contractor, if the Contractor has charged or will charge the State of Washington or any other party under any other contract or agreement, for the same services or expenses.

GOVERNING LAW

This contract shall be construed and interpreted in accordance with the laws of the State of Washington, and the venue of any action brought hereunder shall be in the Superior Court for Thurston County.

INDEMNIFICATION

To the fullest extent permitted by law, Contractor shall indemnify, defend, and hold harmless State, agencies of State and all officials, agents and employees of State, from and against all claims for injuries or death arising out of or resulting from the performance of the contract. “Claim,” as used in this contract, means any financial loss, claim, suit, action, damage, or expense, including but not limited to attorney’s fees, attributable for bodily injury, sickness, disease, or death, or injury to or destruction of tangible property including loss of use resulting therefrom.

Contractor’s obligations to indemnify, defend, and hold harmless includes any claim by Contractor’s agents, employees, representatives, or any subcontractor or its employees.

Contractor expressly agrees to indemnify, defend, and hold harmless the State for any claim arising out of or incident to Contractor’s or any subcontractor’s performance or failure to perform the contract. Contractor’s obligation to indemnify, defend, and hold harmless the State shall not

Cost Code: Assigned by Task Order 10 of 18 be eliminated or reduced by any actual or alleged concurrent negligence of State or its agents, agencies, employees and officials.

Contractor waives its immunity under Title 51 RCW to the extent it is required to indemnify, defend, and hold harmless State and its agencies, officials, agents or employees.

INDEPENDENT CAPACITY OF THE CONTRACTOR

The parties intend that an independent contractor relationship will be created by this contract.

The Contractor and his or her employees or agents performing under this contract are not employees or agents of State Parks. The Contractor will not hold himself/herself out as or claim to be an officer or employee of State Parks or of the State of Washington by reason hereof, nor will the Contractor make any claim of right, privilege or benefit that would accrue to such employee under law. Conduct and control of the work will be solely with the Contractor.

INDUSTRIAL INSURANCE COVERAGE

The Contractor shall comply with the provisions of Title 51 RCW, Industrial Insurance. If the Contractor fails to provide industrial insurance coverage or fails to pay premiums or penalties on behalf of its employees, as may be required by law, State Parks may collect from the Contractor the full amount payable to the Industrial Insurance accident fund. State Parks may deduct the amount owed by the Contractor to the accident fund from the amount payable to the Contractor by State Parks under this contract, and transmit the deducted amount to the Department of Labor and Industries, (L&I) Division of Insurance Services. This provision does not waive any of L&I’s rights to collect from the Contractor.

LICENSING, ACCREDITATION AND REGISTRATION

The Contractor shall comply with all applicable local, state, and federal licensing, accreditation and registration requirements/standards, necessary for the performance of this contract.

LIMITATION OF AUTHORITY

Only the Agent or Agent’s delegate by writing (delegation to be made prior to action) shall have the express, implied, or apparent authority to alter, amend, modify, or waive any clause or condition of this contract. Furthermore, any alteration, amendment, modification, or waiver or any clause or condition of this contract is not effective or binding unless made in writing and signed by the Agent.

NONCOMPLIANCE WITH NONDISCRIMINATION LAWS

In the event of the Contractor’s non-compliance or refusal to comply with any nondiscrimination law, regulation, or policy, this contract may be rescinded, canceled, or terminated in whole or in part, and the Contractor may be declared ineligible for further contracts with State Parks. The Contractor shall, however, be given a reasonable time in which to cure this noncompliance. Any dispute may be resolved in accordance with the "Disputes" procedure set forth herein.

NONDISCRIMINATION

During the performance of this contract, the Contractor shall comply with all federal and state nondiscrimination laws, regulations, and policies.

PRIVACY

Personal information including, but not limited to, “Protected Health Information,” collected, used, or acquired in connection with this contract shall be protected against unauthorized use, disclosure, modification or loss. Contractor shall ensure its directors, officers, employees, subcontractors or agents use personal information solely for the purposes of accomplishing the services set forth herein. Contractor and its subcontractors agree not to release, divulge, publish, Cost Code: Assigned by Task Order 11 of 18 transfer, sell, or otherwise make known to unauthorized persons personal information without the express written consent of State Parks or as otherwise required by law.

Any breach of this provision may result in termination of the contract and the demand for return of all personal information. The Contractor agrees to indemnify and hold harmless State Parks for any damages related to the Contractor’s unauthorized use of personal information.

PUBLICITY

The Contractor agrees to submit to State Parks all advertising and publicity matters relating to this contract wherein State Parks’ name is mentioned or language used from which the connection of State Parks’ name may, in State Parks’ judgment, be inferred or implied. The Contractor agrees not to publish or use such advertising and publicity matters without the prior written consent of State Parks.

RECORDS MAINTENANCE

The Contractor shall maintain books, records, documents, data, and other evidence relating to this contract and performance of the services described herein, including, but not limited to accounting procedures and practices that sufficiently and properly reflect all direct and indirect costs of any nature expended in the performance of this contract.

Contractor shall retain such records for a period of six years following the date of final payment.

At no additional cost, these records, including materials generated under the contract, shall be subject at all reasonable times to inspection, review, or audit by State Parks, personnel duly authorized by State Parks, the Office of the State Auditor, and federal and state officials so authorized by law, regulation, or agreement.

If any litigation, claim, or audit is started before the expiration of the six (6) year period, the records shall be retained until all litigation, claims, or audit findings involving the records have been resolved.

REGISTRATION WITH DEPARTMENT OF REVENUE

The Contractor shall complete registration with the Washington State Department of Revenue and be responsible for payment of all taxes due on payments made under this contract.

RIGHT OF INSPECTION

The Contractor shall provide right of access to its facilities to State Parks, or any of its officers, or to any other authorized agent or official of the state of Washington or the federal government, at all reasonable times, in order to monitor and evaluate performance, compliance, and/or quality assurance under this contract.

SAVINGS

In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any way after the effective date of this contract and prior to normal completion, State Parks may terminate the contract under the "Termination for Convenience" clause, without the ten-day notice requirement, subject to renegotiation at State Parks’ discretion under those new funding limitations and conditions.

SEVERABILITY

The provisions of this contract are intended to be severable. If any term or provision is illegal or invalid for any reason whatsoever, such illegality or invalidity shall not affect the validity of the remainder of the contract.

SITE SECURITY

Cost Code: Assigned by Task Order 12 of 18

While on State Parks premises, Contractor, its agents, employees, or subcontractors shall conform in all respects with physical, fire or other security policies or regulations.

SUBCONTRACTING

Neither the Contractor nor any Subcontractor shall enter into subcontracts for any of the work contemplated under this contract without obtaining prior written approval of State Parks. In no event shall the existence of the subcontract operate to release or reduce the liability of the contractor to the Department for any breach in the performance of the contractor’s duties. This clause does not include contracts of employment between the contractor and personnel assigned to work under this contract.

Additionally, the Contractor is responsible for ensuring that all terms, conditions, assurances, and certifications set forth in this agreement are carried forward to any subcontracts. Contractor and its subcontractors agree not to release, divulge, publish, transfer, sell, or otherwise make known to unauthorized persons personal information without the express written consent of State Parks or as provided by law.

TAXES

All payments accrued because of payroll taxes, unemployment contributions, any other taxes, insurance, or other expenses for the Contractor or its staff shall be the sole responsibility of the Contractor.

TERMINATION FOR CAUSE

In the event State Parks determines the Contractor has failed to comply with the conditions of this contract in a timely manner, State Parks has the right to suspend or terminate this contract. Before suspending or terminating the contract, State Parks shall notify the Contractor in writing of the need to take corrective action. If corrective action is not taken within 30 calendar days, the contract may be terminated or suspended.

In the event of termination or suspension, the Contractor shall be liable for damages as authorized by law including, but not limited to, any cost difference between the original contract and the replacement or cover contract and all administrative costs directly related to the replacement contract, e.g., cost of the competitive bidding, mailing, advertising and staff time.

State Parks reserves the right to suspend all or part of the contract, withhold further payments, or prohibit the Contractor from incurring additional obligations of funds during investigation of the alleged compliance breach and pending corrective action by the Contractor or a decision by State Parks to terminate the contract. A termination shall be deemed a “Termination for Convenience” if it is determined that the Contractor: (1) was not in default; or (2) failure to perform was outside of his or her control, fault, or negligence. The rights and remedies of State Parks provided in this contract are not exclusive and are, in addition to any other rights and remedies, provided by law.

TERMINATION FOR CONVENIENCE

Except as otherwise provided in this contract, State Parks may, by 10 calendar days written notice, beginning on the second day after the mailing, terminate this contract, in whole or in part. If this contract is so terminated, State Parks shall be liable only for payment required under the terms of this contract for services rendered or goods delivered prior to the effective date of termination.

TERMINATION PROCEDURES

Upon termination of this contract, State Parks, in addition to any other rights provided in this contract, may require the Contractor to deliver to State Parks any property specifically produced or acquired for the performance of such part of this contract as has been terminated. The

Cost Code: Assigned by Task Order 13 of 18 provisions of the "Treatment of Assets" clause shall apply in such property transfer.

State Parks shall pay to the Contractor the agreed upon price, if separately stated, for completed work and services accepted by State Parks, and the amount agreed upon by the Contractor and State Parks for (i) completed work and services for which no separate price is stated, (ii) partially completed work and services, (iii) other property or services that are accepted by State Parks, and (iv) the protection and preservation of property, unless the termination is for default, in which case the Agent shall determine the extent of the liability of State Parks. Failure to agree with such determination shall be a dispute within the meaning of the "Disputes" clause of this contract. State Parks may withhold from any amounts due the Contractor such sum as the Agent determines to be necessary to protect State Parks against potential loss or liability.

The rights and remedies of State Parks provided in this section shall not be exclusive and are in addition to any other rights and remedies provided by law or under this contract.

After receipt of a notice of termination, and except as otherwise directed by the Agent, the Contractor shall:

1. Stop work under the contract on the date, and to the extent specified, in the notice;

2. Place no further orders or subcontracts for materials, services, or facilities except as may be necessary for completion of such portion of the work under the contract that is not terminated;

3. Assign to State Parks, in the manner, at the times, and to the extent directed by the Agent, all of the rights, title, and interest of the Contractor under the orders and subcontracts so terminated, in which case State Parks has the right, at its discretion, to settle or pay any or all claims arising out of the termination of such orders and subcontracts;

4. Settle all outstanding liabilities and all claims arising out of such termination of orders and subcontracts, with the approval or ratification of the Agent to the extent Agent may require, which approval or ratification shall be final for all the purposes of this clause;

5. Transfer title to State Parks and deliver in the manner, at the times, and to the extent directed by the Agent any property which, if the contract had been completed, would have been required to be furnished to State Parks;

6. Complete performance of such part of the work as shall not have been terminated by the Agent; and

7. Take such action as may be necessary, or as the Agent may direct, for the protection and preservation of the property related to this contract, which is in the possession of the Contractor and in which State Parks has or may acquire an interest.

TREATMENT OF ASSETS

A. Title to all property furnished by State Parks shall remain in State Parks. Title to all property furnished by the Contractor, for the cost of which the Contractor is entitled to be reimbursed as a direct item of cost under this contract, shall pass to and vest in State Parks upon delivery of such property by the Contractor. Title to other property, the cost of which is reimbursable to the Contractor under this contract, shall pass to and vest in State Parks upon (i) issuance for use of such property in the performance of this contract, or (ii) commencement of use of such property in the performance of this contract, or (iii) reimbursement of the cost thereof by State Parks in whole or in part, whichever first occurs.

B. Any property of State Parks furnished to the Contractor shall, unless otherwise provided herein or approved by State Parks, be used only for the performance of this contract.

C. The Contractor shall be responsible for any loss or damage to property of State Parks that results from the negligence of the Contractor or which results from the failure on the part of the Contractor to maintain and administer that property in accordance with sound management

Cost Code: Assigned by Task Order 14 of 18 practices.

D. If any State Parks property is lost, destroyed, or damaged, the Contractor shall immediately notify State Parks and shall take all reasonable steps to protect the property from further damage.

E. The Contractor shall surrender to State Parks all property of State Parks prior to settlement upon completion, termination or cancellation of this contract

F. All reference to the Contractor under this clause shall also include Contractor’s employees, agents, or Subcontractors.

WAIVER

Waiver of any default or breach shall not be deemed a waiver of any subsequent default or breach.

Any waiver shall not be construed to be a modification of the terms of this contract unless stated to be such in writing and signed by authorized representative of State Parks.

END OF GENERAL TERMS AND CONDITIONS

Cost Code: Assigned by Task Order 15 of 18

EXHIBIT B

Task Order Form

Cost Code: Assigned by Task Order 16 of 18

Attachment A

WR 108

Snowmobile Trail Grooming Standars

Cost Code: Assigned by Task Order 17 of 18

Attachment B Operating Procedure 85-09 Trail Grooming

Cost Code: Assigned by Task Order 18 of 18

Attachment C Liquidated Damages

WINTER RECREATION PROGRAM SCHEDULE OF LIQUIDATED DAMAGES

Liquated damages for contract violations listed below:

First violation: written notice.

Each subsequent violation of same standard: fifty dollars ($50.00).

Monitor Standard Performance Measure Correct by

WR Staff *Reporting *Timely daily reports of changes to grooming information and other pertinent updates, ie:

hazards in area.

Immediately

WR Staff Daily Logs

Complete original daily logs (trail grooming, snow removal and/or enforcement) turned in by the 10th day of the month following that in which the service was provided.

14 calendar days

WR Staff *Season Totals Logs

*Complete original season totals logs (trail grooming and/or enforcement) turned in by the end of the winter season or within 15 days of last documented service.

14 calendar days

WR Staff End of Season Reports Complete original project summary reports turned in by the end of the season or within

15 days of last documented service.

14 calendar days

WR Staff *Satellite Phones

*Return of phones and all accessories and guides within 15 days of the last grooming in the same boxes in which they were sent. All items returned in good working order and in clean condition.

Immediately

*May not be applicable to all Agency contracts/agreements.

Cost Code: xxxxx Contract Nº WR xxx-xxx Page 1 of 10

WASHINGTON STATE

PARKS AND RECREATION COMMISSION

PURCHASED SERVICES AGREEMENT

PARKS CONTRACT NO. WR XXX-XXX

THIS AGREEMENT is made and entered into by and between the Parks & Recreation Commission, State of Washington, hereinafter referred to as "State Parks", and “Awarded Contractor”, hereinafter referred to as the "Contractor", for the express purposes set forth in the following provisions of this contract.

WHEREAS, the purpose of this contract is to provide specialized services as described below, which State Parks is unable to adequately perform with its own personnel.

NOW THEREFORE, in consideration of the terms and conditions contained herein, or attached and incorporated and made a part hereof, State Parks and Contractor mutually agree as follows:

SPECIAL TERMS AND CONDITIONS

I. SCOPE OF WORK

Attachment “A” contains the General Terms and Conditions governing work to be performed under this contract, the nature of the working relationship between State Parks and the Contractor, and specific obligations of both parties.

The Contractor shall provide “description of services”, these services are detailed in the attached Exhibit A-Scope of Work and made part of this contract.

Subcontracting is not authorized without the expressed written approval of State Parks.

II. PERIOD OF PERFORMANCE

Subject to other contract provisions, the period of performance under this contract will be from the date this instrument is signed by State Parks, through April 30, 2027, unless sooner terminated as provided herein.

Snow plowing and removal services may begin on or after December 1st and end no later than March 31st of each year of this contract, as defined in the Scope of Work, Exhibit A.

III. RIGHTS AND OBLIGATIONS

All rights and obligations of the parties to this contract shall be subject to and governed by the special terms and conditions contained in the text of this contract instrument and the General Terms and Conditions attached hereto as Attachment A, incorporated by reference herein.

IV. COMPENSATION AND PAYMENT

A. Amount of Compensation. Maximum compensation for this contract is One Dollar, and

No/100ths Dollars ($1.00). Any additional services provided by the Contractor must have the prior written approval of State Parks. For each ensuing year of the contract, a new amendment will be provided showing the Snow Plowing and Removal Services for the next Winter Season, as detailed in the attached Exhibit A, and made part of this contract.

The budgets for the following winter seasons will be determined in July or August of each year of the contract, based upon available revenues and the annual recommendations of the Snowmobile Advisory Committee (SMAC). PLEASE NOTE: There is no guarantee that the funding level available for the coming seasons will be the same as in the past. Funding reductions or increases are possible, and continuation of the contract will be dependent upon the availability of funding.

B. Expenses. Contractor shall receive reimbursement expenses only as authorized in advance by State Parks as reimbursable. Receipts must be attached to the invoices for reimbursement of any expenditure in the amount of $25.00 or more.

C. Time and Method of Payment. Compensation for services rendered shall be payable upon receipt of properly completed invoices, which shall be submitted to State Parks by the Contractor not more often than monthly. The invoices shall describe and document to State Parks’ satisfaction, a description of the work performed, activities accomplished, or the progress of the project. The rates shall be in accordance with those herein agreed to.

Payment shall be considered timely if made by State Parks within 30 days after receipt of properly completed invoices. Payment shall be sent to the address designated by the Contractor. State Parks may, in its sole discretion, terminate the contract or withhold payments claimed by the Contractor for services rendered if the Contractor fails to satisfactorily comply with any term or condition of this contract.

V. CONTRACT REPRESENTATIVES

A. State Parks' representative on this contract shall be Jason Goldstein, Program

Specialist 5, phone (360) 902-8662 and email: jason.goldstein@parks.wa.gov, who shall be responsible for monitoring the performance of the Contractor, the approval of actions by the Contractor, the approval for payment of billings and expenses submitted by the Contractor, and the acceptance of any reports by the Contractor.

B. The Contractor's representative on this contract shall be “Contractor’s contact info” and who will be the contact person for all communications regarding the conduct of work under this contract.

mailto:jason.goldstein@parks.wa.gov

VI. INTERPRETATION OF CONTRACT

A. Order of Precedence. In the event of an inconsistency in this contract, unless otherwise provided herein, the inconsistency shall be resolved by giving precedence in the following order:

• Applicable Federal and state of Washington statutes and regulations

• Special terms and conditions as contained in this basic contract instrument

• Attachment A - General Terms and Conditions

• Scope of Work – Exhibit A

• RFP (WSPRC xxx-xxx) “name of project”

• Any other provision, term, or material incorporated herein by reference or otherwise incorporated

B. Entire Agreement. This contract including referenced attachments represents all the terms and conditions agreed upon by the parties. No other understandings or representations, oral or otherwise, regarding the subject matter of this contract shall be deemed to exist or to bind any of the parties hereto.

C. Conformance. If any provision of this contract violates any statute or rule of law of the

State of Washington, it is considered modified to conform to that statute or rule of law.

D. Approval. This contract shall be subject to the written approval of State Parks' authorized representative and shall not be binding until so approved. The contract may be altered, amended, or waived only by a written amendment executed by both parties.

VII. BUSINESS STRUCTURE & EMPLOYEES (Compliance with law)

During the life of the contract, State Parks may require the Contractor to provide proof, satisfactory to State Parks, that your firm is a legally licensed business entity and is compliant with all business and employee related laws and regulations, including but not limited to, taxes, licenses, employee insurance, not debarred, etc.

State Parks reserves the right and may contact any person, business, agency, database system it deems necessary to validate compliance. Further, State Parks may require your firm to provide information, acceptable to State Parks, that verifies and validates business structure and/or the employment status for anyone appearing to be working on behalf of this contract. If your firm is found to be out of compliance with business and/or employee related laws or regulations or is otherwise a violator of these law and regulations may result in your contract terminated.

Note: Information is readily available from the Department of Revenue, Labor and Industries, Secretary of State, and Employment Security Department.

THIS CONTRACT, consisting of Ten (10) total pages which includes 10 attachments, is executed by the persons signing below who warrant that they have the authority to execute the contract.

Contractor:

Awarded Contractor’s Name address

Phone: (xxx) xxx-xxxx Email:

State Parks:

Washington State Parks and Recreation Commission 1111 Israel Road SW PO Box 42650 Olympia, WA 98504-2650

(360) 902-8554 ContractsandProcurement@parks.wa.gov

By By Michael Maverick Title Title Contracts Manager, State Parks

Date Date

UBI No. xxx-xxx-xxx

Fed. Tax Id. No. xx-xxxxxxx __

Approved as to form:

Mike Ferguson /s/ Assistant Attorney General August 2009

Attachment A

GENERAL TERMS AND CONDITIONS

DEFINITIONS -- As used throughout this contract, the following terms shall have the meaning set forth below:

A. "State Parks" shall mean the Washington State Parks and…