Exhibit_A-_Project_Manual.pdf

PROJECT ADDRESS

1801 E. Cotati Ave.

Rohnert Park, CA 94928

OWNER

Sonoma State University Facilities Management 1801 E. Cotati Ave.

Rohnert Park, CA 94928

DATE

2/11/2016

TLCD PROJECT NUMBER

15069.00

SONOMA STATE UNIVERSITY

BLEACHER REPLACEMENT

PROJECT MANUAL

TLCD Architecture BLEACHER REPLACEMENT

TLCD Project No.: 15069.00 Sonoma State University

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TABLE OF CONTENTS

DIVISION 00 NOT USED

DIVISION 01 GENERAL REQUIREMENTS

011000 SUMMARY OF WORK

011400 WORK RESTRICTIONS

012300 BID ALTERNATIVE PROCEDURES

013100 COORDINATION

013120 PROJECT MEETINGS

013300 SUBMITTALS PROCEDURES

013400 REQUESTS FOR INTERPRETATION

013500 SPECIAL PROCEDURES

013550 SAFETY AND HEALTH PROCEDURES

014100 REGULATORY REQUIREMENTS

014200 REFERENCE STANDARDS AND ABBREVIATIONS

014500 QUALITY CONTROL

015250 CONSTRUCTION STAGING AEAS

015410 SECURITY

015500 VEHICULAR ACCESS AND PARKING

015600 TEMPORARY BARRIERS AND ENCLOSURES

016100 BASIC PRODUCT REQUIREMENTS

016300 PRODUCT SUBSTITUTION PROCEDURES

016400 OWNER-FURNISHED PRODUCTS

016500 PRODUCT DELIVERY REQUIREMENTS

016600 PRODUCT STORAGE AND HANDLING REQUIREMENTS

017200 PREPARATION REQUIREMENTS

017300 EXECUTION REQUIREMENTS

017320 CUTTING AND PATCHING REQUIREMENTS

017400 CLEANING REQUIREMENTS

017500 STARTING AND ADJUSTING PROCEDURES

017700 CONTRACT CLOSEOUT PROCEDURES

017830 OPERATION AND MAINTENANCE DATA

017850 PRODUCT WARRANTIES AND BONDS

017890 PROJECT RECORD DOCUMENTS

018200 DEMONSTRATION AND TRAINING

DIVISION 02 EXISTING CONDITIONS

02 4119 SELECTIVE DEMOLITION

DIVISION 03-08 NOT USED

DIVISION 09 FINISHES

093013 CERAMIC TILING

DIVISION 10 SPECIALTIES

102113 METAL TOILET COMPARTMENTS

102800 TOILET, BATH, AND LAUNDRY ACCESSORIES

DIVISION 11 NOT USED

TLCD Architecture BLEACHER REPLACEMENT TLCD Project No.: 15069.00 Sonoma State University

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DIVISION 12 FURNISHINGS

126600 TELESCOPING STANDS

DIVISION 13-33 NOT USED

TLCD Architecture

TLCD Project No.: 15069.00

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SUMMARY OF THE WORK 011000 - 1

SECTION 011000 – SUMMARY OF THE WORK

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Construction Drawings, Technical Specifications, Addenda, and general provisions of the

Contract, including Contract General Conditions and Supplementary General Conditions and other Division 1 Specification Sections, apply to this Section.

1.2 WORK INCLUDED IN THE CONTRACT

A. Work Included in the Contract: All construction and services required for demolition of existing and construction of new telescoping bleachers in the main gymnasium. Work includes miscellaneous accessibility upgrades and toilet room modifications. Toilet room work includes demolition of existing and constructing new toilet partitions, accessories, and flooring.

1.3 PROTECT THE WORK FROM VANDALISM

A. During Work Hours. Protect the Work from theft, vandalism, and unauthorized entry. The

Contractor shall have the sole responsibility for job site security.

B. During Off-Work Hours. During all hours that Work is not being prosecuted, furnish such watchman’s services as Contractor may consider necessary to safeguard materials and equipment in storage on the Project site, including Work in place and in process of fabrication, against theft, acts of malicious mischief, vandalism, and other losses or damages.

1.4 ALTERATIONS WORK DESCRIPTION

A. Alterations Work Description: Remodel the following areas, complete including operational mechanical and electrical Work:

1. Main Gymnasium and telescoping bleachers per the Drawings.

2. Existing toilet rooms as required for accessibility upgrades per the Drawings.

B. In addition to specified replacement of equipment and fixtures restore existing plumbing, heating, ventilation, air conditioning, electrical, and signal systems to full operational condition.

1.3 OWNER-FURNISHED/CONTRACTOR-INSTALLED PRODUCTS

A. Owner-Furnished/Contractor-Installed (OFCI) Products: University will furnish, for installation by Contractor, products which are identified on the Drawings and in the

Specifications as "OFCI (Owner-Furnished/Contractor-Installed)", "installed by General

Contractor," or similar terminology. See Drawings for identification of such products.

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SUMMARY OF THE WORK 011000 - 2

Refer to Section 016400 - Owner-Furnished Products.

B. Relationship to Work Under the Contract: Work under the Contract shall include all provisions necessary to fully incorporate such products into the Work, including, as necessary, fasteners, backing, supports, piping, conduit, conductors and other such provisions from point of service to point of connection, and field finishing, as shown on

Drawings and specified herein. See Section 016400 - Owner-Furnished Products for additional requirements.

1.4 PERMITS, LICENSES AND FEES

A. Permits, Licenses and Fees, General: Refer to Contract General Conditions, Article 4.11.

B. Licenses: Contractor shall obtain and pay all licenses associated with construction activities, such as business licenses, contractors' licenses and vehicle and equipment licenses. All costs for licenses shall be included in the Contract Amount.

C. Parking Fees: Contractor shall obtain and pay for all parking permits and fees for vehicles parked off of the Construction Site. Refer to Section 015500, Vehicular Access and

Parking for additional parking requirements.

1.5 PARTNERING

A. The Trustees intend to encourage the foundation of a cohesive partnership with the Contractor and its Subcontractors, the Architect and its consultants, and the Trustees. This partnership will be structured to draw on the strengths of each organization to identify and achieve reciprocal goals.

The objectives are effective and efficient Contractor performance, intended to achieve completion within budget, on schedule, and in accordance with the Contract Drawings and Specifications.

PART 2 - PRODUCTS

Not Applicable to this Section.

PART 3 - EXECUTION

Not Applicable to this Section.

END OF SECTION 011000

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WORK RESTRICTIONS 011400 - 1

SECTION 011400 – WORK RESTRICTIONS

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Construction Drawings, Technical Specifications, Addenda, and general provisions of the

Contract, including Contract General Conditions and Supplementary General Conditions and other Division 1 Specification Sections, apply to this Section.

1.2 CONTRACTOR'S USE OF PREMISES AND SITE, GENERAL

A. Contractor's Use of Premises and Site, General: Refer to Contract General Conditions, Article 4.00.

1. Contractor shall at all times perform Work so as to impose no hardship on the

Trustees or others engaged in the Trustees' work nor cause unreasonable delays or hindrance thereto.

2. Construction activities shall be scheduled to minimize disruption to the University and to Campus users.

3. Contractor may not interrupt any Campus utilities without prior written permission from the Trustees.

1.3 USE OF PREMISES

A. Use of Site and Existing Building: Limit use of premises to work in areas indicated. Do not disturb portions of site beyond areas in which the Work is indicated.

1. Limits: Confine constructions operations to Project Area indicated on the

Drawings. Use of other areas shall be only with the approval of University's

Representative. Confine constructions operations to the Gymnasium and Toilet

Rooms as indicated on the Drawings.

2. University Occupancy: Where existing buildings and site areas are indicated for continued use by University, make provisions to continued use by scheduling and sequencing of Work under the Contract. Make provisions for temporary barriers, enclosures, covers, directional signage and other construction facilities and temporary controls to enable continuing use. Allow also for University occupancy of site.

1.4 CONTRACTOR'S USE OF PROJECT AREA

A. Location of Work: The Work shall be accomplished within areas indicated on Drawings as Project Area or, if not indicated, to areas as directed by University's Representative.

Use of other areas, including parking areas, shall be subject to approval by University's

Representative. Refer to Section 015250 - Construction Staging Areas and Section 015500

- Vehicular Access and Parking for additional requirements.

1. Contractor shall not unreasonably encumber the site with materials or equipment.

2. Contractor shall assume full responsibility for protection and safekeeping of

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WORK RESTRICTIONS 011400 - 2

products stored on the premises.

3. Contractor shall move any stored products which interfere with operations of

University or contractors performing work under separate contracts for University.

4. Temporary closures or restrictions of use of public thoroughfares, necessary to accomplish the Work, shall be made only as approved in advance by public safety and parking authorities having jurisdiction, as directed in writing by the

University's Representative.

B. Contractor's Use of the Project Area: Unless otherwise specified or indicated on the

Drawings, during the construction period the Contractor shall have full use of the designated Project Area for construction operations, including use of the site. Contractor's use of Project Area shall be limited only by University's right to perform construction operations with its own forces or to employ separate contractors on portions of the Project in accordance with the Contract General Conditions.

C. Continued Use of Existing Building: Maintain existing building in a weather tight condition throughout construction period. Repair damage caused by construction operations. Protect building and its occupants during construction period. Protect existing athletic flooring in Main Gymnasium from damage due to construction or installation of new Telescoping Bleachers as indicated in the Drawings.

D. Protection of Existing Improvements and Facilities: Contractor shall protect property adjacent to the Project Area and all existing improvements and facilities within the Project

Area, including all flooring indicated to remain.

1. All existing improvements and facilities, except those specifically indicated for removal or reconstruction, shall be protected with temporary barriers, enclosures and passageways. Refer to additional requirements specified in Section 015600 -

Temporary Barriers and Enclosures.

2. After completion of Work, existing improvements and facilities shall be restored to original condition and location. Project Area shall be cleaned and restored to presentable condition, equivalent to or better than the condition prior to start of

Work.

3. Should existing improvements and facilities be damaged or soiled beyond renovation or repair, new products shall be provided by Contractor equivalent to existing products, as directed by University's Representative.

E. Project Area Access: Limit access to site to indicated routes and access points as indicated. If routes and access points are not indicated, access shall be as approved and as directed by University's Representative. Do not restrict access to adjacent facilities and do not restrict access for those performing work under separate contracts for University.

1. Access to and egress from Project Area shall be in strict conformance to prearranged routes approved by University's Representative, with the understanding that curtailment of construction traffic or revision of access routes may be required on short notice if University's operations mandate such changes because of excessive noise or problems of safety, service or supply.

2. Driveways and Entrances: Keep driveways and entrances serving premises clear and available to service and emergency vehicles at all times. Do not use these areas for parking or storage of materials.

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WORK RESTRICTIONS 011400 - 3

a. Schedule deliveries to minimize use of driveways and entrances.

b. Schedule deliveries to minimize space and time requirements for storage of materials and equipment on-site.

F. Emergency Access: Provide pathways, drives, gates, directional signage and other provisions as required by authorities having jurisdiction for emergency access to Project

Area and adjoining campus facilities.

G. Emergency Egress: Maintain all pathways, drives, gates, and other means of egress during construction as required by public safety authorities having jurisdiction.

1.5 TIME RESTRICTIONS

A. Contractor's Work Hours: Work shall be limited to Monday through Friday, except

University-observed holidays and periods when classes are not in session, during hours of

6:00am to 5:00pm.

1. Work on other days and at other hours shall be only with written approval of

University's Representative.

2. Work during final exam periods at ends of class sessions shall be restricted to minimize noise, vibrations and other distracting and inhibiting activities.

3. If it becomes necessary to perform Work on weekends and holidays, in order to meet milestone and final completion dates, Work shall be performed at no change in Contract Amount unless authorized by written Change Order or Field

Instruction.

B. Utility Outages and Shutdown: Contractor is allowed to shut down utilities during normal business hours of 7:30 AM to 4:30 PM, nights, weekends, school holidays or times and dates acceptable to and approved by the University’s Representative.

1. Time and duration of outages and shutdowns shall not hinder normal campus activities except as authorized in writing by University's Representative.

2. Provide 48 hours notice in writing to University's Representative of all utility outages and shutdowns. Describe Work to be performed, which utilities will be interrupted and time and duration of interruption.

3. Contractor shall provide temporary utilities to occupied facilities and adjacent properties when utilities must be interrupted for more than two hours, unless otherwise directed by University's Representative.

4. Power interruptions beyond the authorized time shall be subject to liquidated damages in the amount of $5,000 per day.

5. Refer also to requirements for temporary utilities specified in Section 015100 -

Temporary Utilities.

1.6 UNIVERSITY'S USE OF SITE AND PREMISES

A. University's Use of Site and Premises: University reserves the right to occupy and to place and install equipment in completed or partially completed areas of buildings and site. Such placing of equipment and partial occupancy shall not constitute acceptance of the total

Work.

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WORK RESTRICTIONS 011400 - 4

occupied spaces, including spaces above and below location where Work is performed. If vibrations transmit through structure, perform Work at times when University activities are not being conducted.

1.7 UNIVERSITY'S USE OF SITE AND PREMISES

A. University's Use of Site and Premises: University reserves the right to occupy and to place and install equipment in completed or partially completed areas of buildings and site. Such placing of equipment and partial occupancy shall not constitute acceptance of the total

Work.

1. Full University Occupancy: University will occupy site and existing building during entire construction period. Cooperate with University during construction operations to minimize conflicts and facilitate University usage. Perform the

Work so as not to interfere with University's operations.

2. Partial University Occupancy: University reserves the right to occupy and to place and install equipment in completed areas of building provided such occupancy does not interfere with completion of the Work. Such placement of equipment and partial occupancy shall not constitute acceptance of the total Work.

3. Before partial University occupancy, mechanical and electrical systems shall be fully operational, and required tests and inspections shall be successfully completed. Unless otherwise agreed, University will provide operation and maintenance of mechanical and electrical systems in portions of the building used by University. Unless otherwise agreed in writing by the University, warrantee periods shall not begin until date established by Notice of Completion filed at

Contract closeout.

4. Upon occupancy, University will assume responsibility for maintenance and custodial service for occupied portions of building.

PART 2 - PRODUCTS

Not Applicable to this Section

PART 3 - EXECUTION

Not Applicable to this Section

END OF SECTION 011400

Sonoma State University

BID ALTERNATIVE PROCEDURES 012300 - 1

SECTION 012300 – BID ALTERNATIVE PROCEDURES

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Construction Drawings, Technical Specifications, Addenda, and general provisions of the

Contract, including Contract General Conditions and Supplementary General Conditions and other Division 1 Specification Sections, apply to this Section.

1.2 SECTION INCLUDES

A. Requirements and descriptions for products and scopes of Work identified as Bid

Alternative in the Drawings and Specifications and listed as " Bid Alternative " on the Bid

Proposal Form.

1.3 RELATED DOCUMENTS AND SECTIONS

A. Division 2 through Division 17: Refer to product Specification Sections indicated in Bid

Alternative descriptions and as may be affected by alternate products and scope descriptions.

1.4 GENERAL REQUIREMENTS FOR ALTERNATIVES

A. To enable University to compare total costs where alternative materials and methods might be used or where scope of Work might be altered, Bid Alternative Work items have been established as described in this Section.

1. Unless otherwise specifically provided, the work described in Alternatives shall be completed with no increase in Contract Time.

2. Alternatives will be accepted in the order listed until the Construction Budget is reached.

B. Contract Amount included in Base Bid and as stated in executed Agreement shall include all costs for Work described in Contract Documents.

C. Contract Amount shall include all necessary provisions for Work described in alternatives, whether or not Alternatives are accepted. Base Bid specifications shall govern Work of alternatives unless otherwise specified.

D. Bid Proposal Form or other means prescribed for submission of proposed cost of Work shall include line items for each Alternative described in this Section. No Alternatives other than as described in this Section shall be submitted, except in accordance with product options and substitutions provisions specified in Section 016100, Basic Product

Requirements.

E. Each Alternative is identified herein by number. This identification shall be used whenever referring to Work described in Alternative and when submitting cost proposals and payment requests.

F. Alternative construction described in Alternatives and revised scopes of Work shall be performed only when such Alternative is made a part of the Work by specific provision in the University-Contractor Agreement, if selected by University prior to execution of the

Sonoma State University

BID ALTERNATIVE PROCEDURES 012300 - 2

Agreement, or by Change Order or Change Directive if selected subsequent to execution of the Agreement.

G. Costs for Alternatives shall be valid for no less than 90 calendar days from date of

Agreement, and University may select any or all Alternatives during that time. Once an

Alternative is selected and the Contract modified for Work as described in the Alternative, changes to return to original scope of Work will be made only by Change Order or Change

Directive in accordance with provisions of the Contract General Conditions for changes.

1.5 PRODUCTS AND EXECUTION

A. If University elects to proceed on the basis of one or more of the described Alternatives, Contractor shall make all modifications to Work as required to provide products complete, in place and fully functional, including all labor, equipment, services and incidental consumables necessary to apply, install and finish Work described in Alternative in accordance with requirements specified in related product Sections of these Specifications.

B. Cost for Alternatives shall be complete and include all net increases and decreases in

Contract Amount for Work described in Alternative and for all changes in related Work.

No claims for additional costs to University will be honored other than as stated in cost proposal for each Alternative.

1.6 ALTERNATIVES

A. Alternative Bid No. 1 - Eastern Telescoping Stands.

1. Base Bid condition: Western Telescoping Stands and accessibility upgrades as shown on Drawings and all associated work.

2. Alternative Bid condition: Addition of Eastern Telescoping Stands as shown on

Drawings, including the removal of the existing stands and all associated work.

PART 2 - PRODUCTS

PART 3 - EXECUTION

END OF SECTION

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COORDINATION 013100 - 1

SECTION 013100 - COORDINATION

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Construction Drawings, Technical Specifications, Addenda, and general provisions of the Contract, including Contract General Conditions and Supplementary General Conditions and other

Division 1 Specification Sections, apply to this Section.

1.2 SECTION INCLUDES

A. Coordination of Work under Contract.

1.3 RELATED SECTIONS

A. Section 011000 - Summary of the Work: Various types of Work to be coordinated, including

Owner-Furnished/Contractor-Installed products and work under separate Contracts.

B. Section 016100 - Basic Product Requirements: Coordination of products, especially general requirements for system completeness and product substitutions.

1.4 COORDINATION

A. Coordination, General:

1. Coordinate the Work according to provisions stated in Contract General Conditions. Do not delegate responsibility for coordination to any subcontractor.

a. Anticipate the interrelationship of all subcontractors and their relationship with the total work.

b. Resolve differences or disputes between subcontractors and materials suppliers concerning coordination, interference, or extent of work between sections. The

Contractor's decisions, if consistent with the Contract Documents, shall be final.

The Architect is not required to coordinate work between sections and will not do so.

c. Coordinate the work of subcontractors and material suppliers, so that their work is performed in a manner to minimize interference with, and to facilitate the progress of the work.

2. Coordinate Work under the Contract with work under separate contracts by University.

3. Coordinate utility and building services shut-downs and closures of vehicular and pedestrian thoroughfares, including access to buildings and parking areas, to minimize disruption of University activities.

4. Be responsible for providing anchorage, blocking, joining and other detailing as required to provide complete project.

5. Do not obstruct spaces required by Code in front of electrical equipment, access doors, etc.

6. Do not cover any piping, wiring, ducts, etc., until properly inspected and approved.

7. Remove and replace any and all Work under any Section which is not in accordance with the Contract Documents with other materials and Work which is in conformance with the

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COORDINATION 013100 - 2

Contract Documents. Repair or replace all other Work damaged by these operations at no increase in contract price.

8. This work shall be coordinated with all associated Work in a manner that will insure that all work will be accomplished as rapidly as the progress of the project will permit and so that no work will be delayed for want of associated work.

B. Coordination of OFCI Products: Contractor shall cooperate with University and others as directed by University's Representative in scheduling and sequencing the incorporation into the Work of

Owner Furnished/Contractor Installed (OFCI) products identified in the Contract Drawings and

Specifications.

C. Relationship of Contract Documents: Drawings, Specifications and other Contract Documents in the Project Manual are intended to be complementary. What is required by one shall be as if required by all. What is shown or required, or may be reasonably inferred to be required, or which is usually and customarily provided for similar work, shall be included in the Work.

D. Discrepancies in Contract Documents: In the event of error, omission, ambiguity or conflict in

Drawings or Specifications, Contractor shall bring the matter to attention of the Architect in a timely manner during the bidding period, for determination and direction by the Architect in accordance with provisions of the Contract General Conditions.

E. Construction Interfacing and Coordination: Layout, scheduling and sequencing of Work shall be solely the Contractor's responsibility.

1. Contractor shall verify, confirm and coordinate field measurements so that new construction correctly and accurately interfaces with conditions existing prior to construction.

2. Contractor shall bring together the various parts, components, systems and assemblies as required for the correct interfacing and integration of all elements of Work. Contractor shall coordinate Work to correctly and accurately connect abutting, adjoining, overlapping and related elements, including work under separate contracts by University, utility agencies and companies.

1.5 COORDINATION OF SUBCONTRACTS AND SEPARATE CONTRACTS

A. Superintendence of Work: Contractor shall appoint a field superintendent and a project manager, who shall directly and full time supervise and coordinate all Work of the Contract.

B. Subcontractors, Trades and Materials Suppliers: Contractor shall require all subcontractors, trades, crafts and suppliers to coordinate their portions of Work with the Contractor's field superintendent to prevent scheduling, sequencing, dimensional and other conflicts and omissions.

C. Coordination with Work Under Separate Contracts: Contractor shall coordinate and schedule

Work under the Contract with work being performed for Project under separate contracts by

University, serving utilities and public agencies. Contractor shall make direct contacts with parties responsible for work of the Project under separate contracts, in order to provide timely notifications and to facilitate information exchanges.

1.6 SUBMITTALS

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COORDINATION 013100 - 3

A. Coordination Documents: Coordinate shop drawings, diagrams and other specified in various product Sections of the Contract Specifications. Submit coordination drawings and schedules as specified below, prior to submitting shop drawings, product data, and samples.

PART 2 - PRODUCTS

Not Applicable to this Section.

PART 3 – EXECUTION

3.1 COORDINATION REQUIRED

A. Coordinate Work specified in Division 13 - Special Construction, Division 15 - Mechanical and

Division 16 - Electrical within each Division, between these Divisions and with Work specified in other Divisions.

B. Coordinate progress schedules, including dates for submittals and for delivery of products.

C. Conduct meetings with suppliers, installers and others concerned with the Work, to establish and maintain coordination of layout, sequencing and completion of various elements of Work.

D. Conduct meetings with installers and others concerned with the Work, to properly integrate various mechanical and electrical systems, to facilitate construction and to provide proper access and work space for maintenance, renovation and improvement of system components. Include participation by representatives of University, including maintenance personnel.

E. Assist in resolution of conflicts by providing technical advice, coordination drawings and three dimensional representations of integrated system components, including computer and physical models as necessary.

F. At construction progress meetings, report on progress of Work to be adjusted under coordination requirements and any necessary changes in sequencing and scheduling of Work.

G. Transmit minutes of coordination meetings and reports to University's Representative, Architect, Architect's consultants (as applicable) and to meeting participants.

3.2 COORDINATION DOCUMENTS

A. Coordination Drawings and Models: Contractor shall prepare coordination drawings and three-dimensional models, in computer form and in physical form as necessary, to organize layout and installation of mechanical and electrical products for efficient use of available space, for proper sequence of installation, for integration with building structure, for future maintenance and renovation, and to identify potential conflicts between systems and elements.

B. System Services: Contractor shall identify on coordination drawings and models all plumbing and electrical power and signal services required for each component of each system.

1. Contractor shall certify that characteristics of services and controls are correct for each component.

2. Certification shall be in written form and signed by Contractor and mechanical and electrical coordinator.

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COORDINATION 013100 - 4

C. Responsibility and Services Matrix: Contractor shall prepare schedule a matrix identifying elements of mechanical and electrical Work requiring coordination, as specified in each Section in

Divisions 1 through 16 of the Contract Specifications.

1. Include identification of parties having responsibilities related to each element of Work and describe what that responsibility shall be.

2. Include required off-site and on-site tests and inspections for various elements of Work.

3. Include identification of administrative activities related to each element of mechanical and electrical Work, such as product data, shop drawings, coordination drawings, samples, mock-ups, test reports for each element of Work.

4. Include identification of elements of Work requiring temporary services.

D. Maintenance and Disposition of Coordination Documentation: Maintain coordination documents, including models, for duration of the Work, recording all changes. After review of original and revised documents and models by University's Representative and Architect, submit documents and models as part of Project record documents. See Section 017890 - Project Record Documents.

3.3 COORDINATION OF SUBMITTALS

A. Submittal Reviews by Mechanical and Electrical Coordinator: In addition to specified review actions by Contractor, specified in Section 013300 - Submittals Procedures, all product data, shop drawings and samples shall be reviewed by the mechanical and electrical coordinator for proper coordination of various elements of Work, as described in the preceding Article titled

"Coordination Documents."

1. Include Owner-furnished/Contractor-installed (OFCI) products.

2. Include products to be provided (furnished and installed) under separate contracts by

University, to the extent that information is provided in the Contract Documents and supplemental instructions from University's Representative.

3. Review by Contractor shall be completed prior to submission of product data, shop drawings and samples to Architect for review.

4. Indicate review actions by Contractor by signed review stamp and other appropriate notations on submittals.

5. Coordinate with other review actions to be taken by Contractor, as specified in Section

013300 - Submittals Procedures.

B. Field Conditions: Contractor shall verify field dimensions and clearances and relationship to available space and anchoring provisions. Report conflicts in writing to the Architect and the

University's Representative.

C. Product Characteristics: Contractor shall:

1. Verify compatibility of equipment and other elements requiring plumbing, HVAC and electrical services and signals with services to be provided.

2. Verify motor voltages and control characteristics.

3. Coordinate controls, interlocks, wiring of pneumatic switches, and relays.

4. Coordinate wiring and control diagrams.

5. Review the effect of changes in one element of the Work of other elements of the Work.

Identify conflicts and report conflicts in written and graphic form to the Architect and the

University's Representative.

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COORDINATION 013100 - 5

6. Verify information provided in maintenance and operating instructions and coordinate preparation of maintenance and operation data. See Section 017830 - Operation and

Maintenance Data.

3.4 COORDINATION OF SUBSTITUTIONS AND MODIFICATIONS

A. Review of Proposed Substitutions: See Section 016300 - Product Substitution Procedures.

Contractor shall review Contractor's proposals and requests for substitution prior to submission to

Architect.

1. Contractor shall verify compliance with Contract Documents and shall certify compatibility with other elements of the Work, including proper integration with building structure, load limitations, operating and maintenance space and accessibility provisions, and suitability for available building services, including plumbing and electrical power and signal systems.

2. Contractor shall prepare and submit recommendation for action regarding proposals, including identification of related changes in other elements of the Work.

3.5 SYSTEM AND EQUIPMENT START-UP

A. Observations of System and Equipment Activation and Start-Up: Contractor shall observe activation and start-up of systems and equipment, including all Work specified in Divisions 2 through 17 with connections to utilities, building services and controls.

1. Contractor shall verify that utilities, building services and control systems are properly connected, complete and functional within criteria of manufacturer and criteria indicated in the Contract Documents.

2. Contractor shall verify that activated elements are properly anchored and that operating components operate properly according to the component's intended design.

3. Contractor shall verify that activated elements of the Work are in operable condition according to normal operating characteristics required by the manufacturer and the

Contract Documents.

4. Should adjustments be necessary to activated elements, Contractor shall advise the

Architect and University's Representative of necessary actions and shall observe that proper actions are performed to achieve required operating characteristics.

B. Observations of System and Equipment Demonstrations: Contractor shall observe performance demonstrations including equipment demonstrations to Architect and University's Representative.

Record times and additional information required for operation and maintenance manuals.

C. Documentation of Observations of Activation, Start-Up, Adjustment and Demonstration:

Contractor shall keep written record of activation, start-up, operational tests and inspections and necessary adjustments and re-tests and re-inspections.

1. Documentation shall include record of time and date of activation, start-up, operational tests and inspections and shall include measured results of tests and inspections.

2. Documentation shall be submitted to University's Representative and Architect.

3.6 INSPECTION AND ACCEPTANCE OF EQUIPMENT

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COORDINATION 013100 - 6

A. Contract Completion Review:

1. Prior to Contract Completion review, Contractor shall verify that each component and system has been properly adjusted, cleaned, lubricated, inspected and tested, and is ready operation and use.

END OF SECTION 013100

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PROJECT MEETINGS 013120 - 1

SECTION 013120 – PROJECT MEETINGS

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Construction Drawings, Technical Specifications, Addenda, and general provisions of the Contract, including Contract General Conditions and Supplementary General Conditions and other

Division 1 Specification Sections, apply to this Section.

1.2 REQUIREMENTS INCLUDED

A. Preconstruction meeting.

B. Construction progress meetings.

1.3 RELATED REQUIREMENTS

A. Section 014500 - Quality Control: General requirements for construction quality, to be reviewed at construction progress meetings.

B. Section 017700 - Contract Closeout Procedures: Contract closeout meeting.

1.4 PRECONSTRUCTION MEETING

A. Preconstruction Meeting: University's Representative will administer a preconstruction meeting immediately prior to Contractor mobilization onto the project site.

1. Representatives of the Trustees, the Contractor, Architect, and Architect's Consultants, and campus representatives, as appropriate, will attend.

2. Contractor and major subcontractors, as appropriate, shall attend.

B. Schedule: Schedule preconstruction meeting within five days of construction start date established in the Notice to Proceed.

C. Location: Preconstruction meeting will be held at a location as directed by the University's

Representative.

D. Agenda: Preconstruction meeting shall cover the following topics as a minimum.

1. Special Project Procedures: Site access restrictions, if any, and requirements to avoid disruption of operations at adjoining facilities. Present University's requirements for use of premises.

2. Designation of Key Personnel: Contractor shall designate key personnel and provide a name and address list that includes the following.

a. Contractor: Project Manager and Superintendent.

b. Major subcontractors: Principal/Project Manager and Superintendent.

c. Major materials suppliers: Contact person.

3. Subcontractors List: Distribute and discuss list of subcontractors and suppliers.

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4. Coordination: Review requirements for Contractor's coordination of Work. Review sequence and schedule for work being performed for University under separate contracts. Discuss coordination of construction to minimize impacts on continuing Campus operations.

5. Project Communication Procedures: Review requirements and administrative requirements for written and oral communications.

6. Construction Schedule: Distribute and discuss initial construction schedule and critical work sequencing of major elements of Work, including coordination of Owner-Furnished/Contractor-

Installed (OFCI) products and work under separate contracts by serving utility agencies and companies and University.

7. Campus and Site Security: Review requirements for Contractor to develop and implement site security.

8. Safety Program: Review requirements for Contractor to develop and implement safety program in compliance with Contract General Conditions.

9. Site Access by University's Representative and Architect: Review requirements and administrative procedures Contractor may wish to institute for identification and reporting purposes.

10. Permits and Fees: Review Contract requirements and review schedule and process for obtaining permits and paying fees.

11. Project Layout: Review requirements for laying out of Work, including surveying requirements.

12. Construction Facilities: Designate storage and staging areas, construction office areas and parking areas and review site access requirements.

13. Temporary Utilities: Requirements for establishing and paying for temporary water, power, lighting and other utility services during construction, including metering and allowances.

Refer to Section 015100 - Temporary Utilities.

14. Construction Progress Schedules: Review requirements for preparation and updating of construction progress and submittals schedules.

15. Payment Procedures: Review requirements for preparation and submission of applications for progress payments and for final payment.

16. Change Procedures: Review requirements and administrative procedures for Change Orders, Field Instructions and Contractor's Requests for Interpretation (RFI).

17. Submittals Administration: Review administrative procedures for shop drawings, product data and samples submittals and review of preliminary Submittals Schedule.

18. Materials and Equipment: Review substitution or equal product requirements; review schedule for major equipment purchases and deliveries; review materials and equipment to be provided by University (OFCI products).

19. Testing and Inspection: Review tests and inspections to be performed by the following.

a. Independent testing and inspection agency.

b. Manufacturers and installers.

c. Serving utilities and public agencies.

d. Authorities having jurisdiction.

20. Operation and Maintenance Data: Format and content of operation and maintenance manuals.

Refer to Section 017830 - Operation and Maintenance Data.

21. Instruction of University's Personnel: Review requirements and scheduling of instruction of personnel specified in Section 018200 - Demonstration and Training and in various Sections in

Divisions 2 through 17 of the Specifications.

22. Starting and Adjusting Procedures: Review requirements of starting and adjusting operating components. Refer to Section 017500 - Starting and Adjusting Procedures.

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23. Project Record Documents: Review requirements and procedures for preparing, reviewing and submitting project record drawings and specifications.

24. Construction Cleaning: Review requirements for progress and final cleaning specified in

Section 017400 - Cleaning Requirements.

25. Contract Closeout: Review requirements specified in Section 017700 - Contract Closeout

Procedures, including procedures for filing of Notice of Completion, final payment and submittals.

1.5 CONSTRUCTION PROGRESS MEETINGS

A. Construction Progress Meetings: Meetings will be held to review progress and quality of construction. The essence of the discussion of each meeting shall be entered into the written record

(minutes) of the meeting by the Contractor or the University Representative designee.

B. Schedule: Construction progress meetings shall be periodically scheduled throughout progress of the

Work. Frequency shall be as determined necessary for progress of Work. Generally, it is intended that construction progress meetings be held at weekly intervals.

C. Administration: Contractor shall make physical arrangements for meetings. Contractor shall prepare agenda with copies for participants, preside at meetings, record minutes and distribute copies within two working days to University's Representative, Architect, participants and those affected by decisions made at meetings. Each discussion item at construction progress meetings shall be numerically identified and carried through subsequent meeting minutes until resolved.

D. Attendance: Contractor's project manager and jobsite superintendent shall attend each meeting.

Contractor's subcontractors and suppliers may attend as appropriate to subject under discussion.

University's Representative will attend each meeting. Architect's consultants will also attend, as appropriate to agenda topics for each meeting and as provided in University-Architect Agreement.

E. Suggested Agenda for Each Construction Progress Meeting:

1. Meeting Minutes: Review and correct, if necessary, minutes of previous meeting.

a. Unless published minutes are challenged in writing prior to the next regularly scheduled progress meeting, they will be accepted as properly stating the activities and decisions of the meeting.

b. Persons challenging published minutes shall reproduce and distribute copies of the challenge to all indicated recipients of the particular set of minutes.

c. Challenge to minutes shall be settled as priority portions of "old business" at the next regularly scheduled meeting.

2. Progress of the Work: Since last meeting and proposed progress.

a. Identify potential problems which might impede progress.

b. Develop corrective measures and procedures, including but not necessarily limited to additional manloading to regain planned schedule.

c. Review three-week "look ahead" construction schedule, including identification of conflicts and delays.

3. Ordering Status: Review status of long-lead time equipment and materials delivery affecting

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construction progress.

4. RFI Status: Review status of Requests for Interpretation (RFI) status.

5. Submittals Status: Review shop drawings, product data and samples submission and review status.

6. Contract Modifications: Pending Change Orders and Field Orders. Review status of proposed substitutions.

7. Old Business: Active discussion topics carried over from previous meetings.

8. New Business: New topics of discussion affecting construction progress and quality.

9. Quality Control: Review maintenance of quality standards and identification of non-conforming Work, including proposed remedial measures to be taken by Contractor.

10. Project Record Documents: Status of project record drawings and specifications.

11. Environmental and Safety Issues.

12. Other items affecting progress and quality of the Work.

F. Meeting Time and Location: As mutually agreed by the Architect, the Contractor, and the

University's Representative at on-site location.

G. Special Meetings: As necessary, the Architect, the Contractor, or the University's Representative may convene special meetings to discuss specific construction issues in detail and to plan specific activities.

1.6 PRE-INSTALLATION CONFERENCES

A. Pre-Installation Conferences: When specified in individual product specification Sections, convene a pre-installation conference prior to commencing Work specified in individual product Sections.

1. Require attendance by representatives of firms whose activities directly affect or are affected by

Work specified in the Section.

2. Review conditions of installation, preparation and installation procedures and coordination with related Work and work under separate contracts.

1.7 CONTRACT COMPLETION MEETING

A. Contract Closeout Meeting: As specified in Section 017700 - Contract Closeout Procedures.

PART 2 - PRODUCTS

Not applicable to this Section.

PART 3 - EXECUTION

Not applicable to this Section.

END OF SECTION 013120

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SECTION 013300 – SUBMITTALS PROCEDURES

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Construction Drawings, Technical Specifications, Addenda, and general provisions of the Contract, including Contract General Conditions and Supplementary General Conditions and other

Division 1 Specification Sections, apply to this Section.

1.2 SECTION INCLUDES

A. Administrative requirements for shop drawings, product data and samples submittals.

B. Administrative requirements for submittals reporting results of tests and inspections, during field

Work.

C. Contractor's review of submittals.

D. University's Representative review of submittals.

E. Product data submittals.

F. Shop drawing submittals.

G. Sample submittals.

H. Reports of results of tests and inspections.

1.3 RELATED SECTIONS

A. Section 013220 - Construction Progress Reports: Submittals Schedule.

B. Section 014500 - Quality Control: Test and inspection reports.

C. Section 017700 - Contract Closeout Procedures: Submittals for occupancy, Acceptance and Final

Payment.

D. Section 017830 - Operation and Maintenance Data: Requirements for preparation and submission of operation and maintenance data.

1.4 DEFINITIONS

A. Shop Drawings, Product Data and Samples: Instruments prepared and submitted by Contractor, for

Contractor's benefit, to communicate to University's Representative the Contractor's understanding of the design intent, for review and comment by University's Representative on the conformance of the submitted information to the general intent of the design. Shop drawings, product data and samples are not Contract Documents.

B. Shop Drawings: Drawings, diagrams, schedules and illustrations, with related notes, specially

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prepared for the Work of the Contract, to illustrate a portion of the Work.

C. Product Data: Standard published information ("catalog cuts") and specially prepared data for the

Work of the Contract, including standard illustrations, schedules, brochures, diagrams, performance charts, instructions and other information to illustrate a portion of the Work.

D. Samples: Physical examples that demonstrate the materials, finishes, features, workmanship and other characteristics of a portion of the Work. Accepted samples shall serve as quality basis for evaluating the Work.

E. Other Submittals: Technical data, test reports, calculations, surveys, certifications, special warranties and guarantees, operation and maintenance data, extra stock and other submitted information and products shall also be not be considered to Contract Documents but shall be information from Contractor to University's Representative to illustrate a portion of the Work for confirmation of understanding of design intent.

1.5 ADMINISTRATIVE REQUIREMENTS

A. Administrative Requirements for Submittals: Submittals shall be made in accordance with requirements specified herein and in Division 2 through 17 Sections of the Specifications. See also

Article 5 of the Contract General Conditions for additional requirements especially those regarding requests for alternatives or equals and for substitutions.

B. Contractor Coordination of Submittals: Coordinate preparation and processing of submittals with performance of construction activities. Transmit each submittal sufficiently in advance of performance of related construction activities to avoid delay.

1. Coordinate each submittal with fabrication, purchasing, testing, delivery, other submittals and related activities that require sequential activity.

2. Coordinate transmittal of different types of submittals for related elements of the Work so processing will not be delayed by the need to review submittals concurrently for coordination.

a. The University's Representative will return without action submittals requiring coordination with other submittals until related submittals are coordinated.

C. Submittals List: Contractor shall prepare and submit a Submittals List for review and approval by

University's Representative. Submittals List shall identify all specified submittals to be made and shall serve as checklist for submittals.

1. Format shall be suitable for Project and shall be subject to acceptance by University's

Representative. Comply with directions by University's Representative and the Architect for scope and format of Submittals List.

2. Submittals list shall include the following submittal types and headings:

SD = Shop Drawings are required

PD = Product Data required

SA = Samples required

CO = Color samples…