Contract #26PSX0045 Rev. 9/25/2025

EXHIBIT A.1

DESCRIPTION OF GOODS & SERVICES AND ADDITIONAL TERMS & CONDITIONS

ABBREVIATIONS

BOC Bridgeport Operations Center CT Connecticut CTDMV Connecticut Department of Motor Vehicles CTDOT Connecticut Department of Transportation CCTV Closed Circuit Television CGS Connecticut General Statutes CRESCENT CTDOT’s Advance Traffic Management Systems Software DAS Department of Administrative Services DOL Department of Labor DEEP Department of Energy and Environmental Protection FHWA Federal Highway Administration FOM Fiber Optic Modem HD High Definition ITB Invitation to Bid KVM Keyboard, Video, Mouse MFH Main Fiber Hub MPEG Moving Picture Expert Group NOC Newington Operations Center OEM Original Equipment Manufacturer OSHA Occupational safety and Health Act PTZ Pan Tilt Zoom RJ-45 Registered Jack – Pin and Conductor Size RWIS Roadway Weather Information Systems T1/DS-1 T-carrier Developed by Bell Labs/Digital Signal 1 TOC Traffic Operations Center Transport System Highway Video and Traffic Date Transport System VMS Variable Message Signs

1. DESCRIPTION OF GOODS AND SERVICES:

Contractor shall provide maintenance, repair and integration of the Client Agency’s Transport System along State highways, to keep the Transport System operating to the original manufacturer’s specifications, to provide a means to monitor, detect and manage incidents, roadwork, recurring congestion, weather events, Amber Alerts, etc. as they occur on the highways.

The Transport System includes video and traffic data equipment at the following central locations as shown in Figure 1:

• Bridgeport Operations Center (BOC) for the Southern CT system located at the State Police Troop G Barracks, 141 Prospect Street, Bridgeport CT;

• Newington Operations Center (NOC) for the Northern CT system located at the CTDOT Central Headquarters, 2800 Berlin Turnpike, Newington CT;

• CTDOT’s Main Fiber Hubs (MFH) o Hartford MFH located on the Exit 50 off ramp, I-84 westbound in Hartford CT o New Haven MFH located on the Exit 52 on ramp, I-95 Northbound in East Haven, CT

• State Police Troop H Barracks located at 100 Washington Street, Hartford, CT;

• State Police Headquarters located at 1111 Country Club Road, Middletown, CT;

• The New Haven Repeater site located at 200 Church Street, New Haven, CT and the

Mini hub cabinets are located off the highway shoulders along I-95, I-91 I-84, Route 9, Route 8 and Route 2 (see Figure 2) , Road Weather Information Systems (RWIS) (see Figure 3) are shown with approximate locations.

Video and Traffic Data Transport System Equipment Repair and Maintenance Summary The Transport System supports the transmission of video and data from closed circuit television (CCTV) equipment, variable message signs (VMS), detectors, and RWIS deployed along Interstates 395, 95, 91, 84, Route 66, Route 15, Route 9, Route 8, Route 7 and Route 2. The Transport System consists of a primary analog video transport network with video multiplexers at specific locations (referred to as mini-hubs). Data to and from the camera pan/tilt/zoom (PTZ) controllers, microwave traffic detectors, and VMS is multiplexed or digitally transmitted optically or via leased telephone lines. All video and data is collected at central locations where the video and traffic data is processed for display.

At the MFH in Hartford, data from some mini-hubs are switched and inserted onto ring Ethernet equipment. The ring Ethernet provides a secondary (redundant) path for the transmission of digitized video and data in case the primary analog video transport network fails, and is used to transport video from the MFH to central locations This location also allows for the expansion of mini-hubs on DOT fiber along I-84 to the east and I-91 to the north without having to use leased line circuits.

At the MFH in East Haven, ring ethernet equipment is used to provide a secondary (redundant) path for transmission of digitized video and data between central locations using DOT owned and maintained fiber. This location also acts as a repeater of optical fiber signal for transmission along 95 back to central locations. This location also allows for the expansion of mini-hubs in Southeast CT on DOT fiber along I- 95 and parts of 395 without having to use leased line circuits.

The ring Ethernet equipment is also used to interconnect the CTDOT BOC, (via a repeater site located in New Haven and MFH located in East Haven) Middletown State Police Communications Center, and Troop H with the CTDOT NOC. This ring Ethernet uses fiber provided and maintained by both AT&T and DOT. The ring Ethernet equipment allows the BOC to control the video matrix switch at the MFH and providing video to the Middletown State Police Communications Center and Troop H in Hartford.

The Transport System on I-95 is collected at each camera site and sent to the CTDOT BOC using a fiber optic modem. Each site on the I-95 System from Greenwich to Fairfield has a single fiber from the camera site to the operations center. The video on I-91 in New Haven and I-95 from Fairfield to Clinton collects the video at the mini-hubs from each of the camera sites and sends the video and data optically to the CTDOT BOC. The video in Southeast Ct. on I-395 and I-95 system collects the video and data at the mini-hubs from each camera site and sends the video and data by leased lines to the CTDOT BOC.

The Transport System includes equipment that transmits the video images from the CTDOT NOC and CTDOT BOC video switcher to a media access termination and the Client Agency’s web site. The media access and web site systems include but are not limited to computers, software, terminal servers, cables and connectors.

The Transport System uses video display equipment at all central locations including video projection units, video wall monitors and desktop video monitors at the operators and engineering work stations.

This includes the video display wall, processing equipment, encoding equipment, and communications equipment to display video and data in the CTDOT NOC and CTDOT BOC operations center and conference rooms.

The RWIS is roadway weather monitoring system with in-road sensors or infrared pole or bridge mounted sensors located next to the road. A full RWIS system includes field equipment cabinets, cables and connectors, surge suppression equipment, remote monitoring equipment and display modules, road sensors, atmospheric sensors, controller, communications equipment, communications cellular service, and web site hosting service. The RWIS also includes pole mounted video cameras to collect images of the pavement. The cameras are connected to the communications equipment in the cabinet. The communications equipment transmits the video and data through the vendor provided cellular modems and cellular service to the vendor hosted website to display the video and data information. The RWIS equipment covered under this contract includes all communications equipment necessary for integrating the RWIS with the website. This includes, but is not limited to, the cellular modem.

System integration is required whenever repaired or replacement equipment must be connected to existing or newly installed systems that have not previously been interfaced. This process requires research, troubleshooting, and verification to ensure continued video and data transport compatibility.

The equipment components of the Transport System to be maintained under Contract are described in Table 1 and Table 2 below. The list of equipment is not meant to be all inclusive. Other equipment to be installed for the purposes of providing video and traffic data to Client Agency’s Operations Centers during the Contract period will be included for the repair and system integration. All of the items listed below can be maintained at any Transport System Locations defined in Figure 1.

TABLE 1

Item No. Item Description/Use 800.010

Color Video Monitor Color video monitors installed at central locations to view CCTV video.

800.014 800.015

Color Video Wall Monitor

Small bezel LCD, LED, or Direct Viewvideo wall monitors installed in central locations

800.016 800.017

Video and Graphics Wall

DLP video and graphics wall with processor and operating system used to display video and data in central locations

800.020 Real-Time Color Video

Splitter

Quad video splitters used in central locations

800.110 800.111

Optical Video/Data Transmitters and receiver

Installed in the camera cabinets for transmission of combined video, PTZ control, Traffic Flow Monitor (“TFM”) data, and VMS data to the mini-hub cabinets or operations center A matching optical video/data receiver installed in the mini-hub cabinets or central locations to separate the video and data channels for multiplexing.

800.120 800.121 800.122

Single-mode Fiber Optic Data Modem

Installed in VMS field equipment cabinets, camera cabinets, and mini-hub cabinets for transmission of data between the VMS field equipment cabinet and camera or mini-hub cabinet. The fiber optic modems are used for the connections of variable message signs to the Video and Data Transport System equipment.

800.200 Multi-channel Fiber

Optic Video Multiplexer-

Demultiplexer

Installed in the mini-hub cabinets for multiplexing up to 16 video/data signals and transmitting the multiplexed analog video/data A matching fiber optic video demultiplexer is used to demultiplex the video signals and connect to the video matrix switches . Video and data multiplexing repeaters are also used to repeat signals coming from the multiplexer going to the demultiplexer.

Item No. Item Description / Use

800.310 Baseband Video

Coaxial Cable Used in the equipment cabinets and central locations to make all electrical connections for video signals (e.g.

between the camera and optical video/data transceiver, between the video demultiplexer and video matrix switch, etc.)

800.330 Data Cable Category 6a cable is used for all Ethernet, T-1 and serial data communications connections between equipment and equipment racks in field cabinets and central locations

800.340 RJ-45 Patch Panels RJ-48C/RJ-45 patch panels are used in equipment racks for terminating category 6a data communications cable connections.

800.400 800.410 800.420

Video Encoder and Decoder

MPEG 4 h.264 encoders are used for digitization of video over leased telephone lines or over the ring Ethernet backbone to central locations, media clients, or graphics wall processor. Matching MPEG 4 h.264 decoders are sometime used in various central locationss to convert the digitized video from the video encoders for input to the video matrix switch or directly to video monitors.

800.510 Video Distribution

Amplifier

Used in the mini-hub field cabinets to provide equalization of the video signal transmitted from the local camera to the mini-hub cabinets. Video equalizers are also installed in central locations for cameras that are directly connected using fiber or copper

800.520 Video Distribution

Amplifier

Used in central locations to distribute video outputs from the video matrix equipment. The Video Distribution Amplifier is also used to split video signals to multiple media access clients.

800.620 800.621

Ring Ethernet Equipment

Used in central locations as Ethernet communication for the transmission of digitized video and Data across the Video and Data Transport System. The Ring Ethernet equipment is also used for the media access system to provide digitized video to clients.

800.670 Port Sharing Device Connected in the mini-hubs, local camera cabinets, and central locations to allow sharing of low-speed data channels, since each of the devices (PTZ, TFM, and VMS) is individually addressable over a common (shared) data channel.

800.680 800.681

Terminal Server Terminal Servers are used in central locations and mini-hubs cabinets to connect serial data. to the Video and Data Transport System.

800.690 800.691 800.692

Ethernet Switch Ethernet switches are used at central locations, camera cabinets and mini-hub camera cabinets to connect the field equipment such as VMS data, CCTV data, and Remote Traffic Microwave Sensor (“RTMS”) to the Video and Transport Data System.

800.705

Network Customer Service Unit

Installed in the equipment cabinet or mini-hub cabinet for transmitting video and data over a leased telecommunications line. A matching unit is installed at central locations to connect the leased telecommunications line to the video and data transport equipment.

800.800

Video Matrix Switch and CCTV Control

System

Used in central locations to switch video signals from the cameras through to specific video monitors.

800.900 Keyboard, Video, Mouse (“KVM”)

Equipment

Used in central locations to switch between multiple video and data applications, media access, and advanced traffic management software applications.

800.1000 Field Equipment

Cabinets

Used to house all video and data transport equipment located at each mini-hub location. Includes PDUs, cable management, and other rack accessories.

800.1100 800.1101

Indoor Equipment Cabinets

Used to house all equipment at central locations for all video and data transport equipment. Includes PDUs, cable management, and other rack accessories.

800.1200 Fiber Optic Cables and

Connectors plenum-rated fiber optic cables and patch cords used central locations used for connecting and patching video and data transport equipment.

800.1300 Fiber Optic Patch

Panel and Splice

Enclosure

The fiber optic patch panel and rack-mounted splice closures (splice trays) are installed in each of the mini-hub cabinets and central locations for connection to video and data transport field fiber optic cable.

800.1400 Cable Distribution

System

The cable tray system is installed in central locations to support the inter-rack power, communications cable, and fiber optic cable.

800.1800 T1 / Ethernet Router Ethernet router used for interfacing with leased line circuits, for VMS and CCTV communications.

800.1900 Cellular Data Modem Cellular data modems used to interface VMS and RWIS devices over a cellular network.

800.2000 Roadway Weather

Information systems

RWIS equipment is installed along the roadway and the data is transmitted over a cellular network.

800.2100 A/V Presentation

System

AV presentation system used to display video and data transport system video and data in central location conference rooms.

Table 2 below contains the manufacturers and models for each of the Contract items. This table is not all-inclusive or comprehensive. Items can be added or removed throughout the course of the contract.

TABLE 2

800.010 Color Video Monitors

Orion Images http://orionimages.com

REDPH Series

800.014 Color Video Wall Monitors

Samsung www.samsung.com

QM Series

800.015 Color Video Wall Monitors

Planar Planar.com

VM Series

800.016 Video and Graphics Wall

Mitsubishi Electric http://me-vis.com

DLP cube series

800.017 Video and Graphics Wall

Jupiter Systems http://jupiter.com

Fusion Catalyst XL series CRS4K Series

800.020 Real-Time Color Video Splitter

Panasonic Services Company www.panasonic.com

Model: WJ-MS424 http://orionimages.com/ http://www.samsung.com/ http://me-vis.com/ http://jupiter.com/ http://www.panasonic.com/

800.110 Optical Video/Data Transmitters and Receivers

Multidyne Video and Fiber Optics www.multidyne.com

DVM300 – FTX-50-ST

DVM 3000- FRX – Rack Mount Multicard

800.111 Optical Video/Data Transmitters and Receivers

Optelecom www.tkhsecurity-usa.com

9000 DR and DT series

800.120 Single-mode Fiber Optic Modems

Comnet Comnet.net

FDX55 series

800.121 Single-mode Fiber Optic Modems

Etherwan www.etherwan.com

EL 900 Series

800.122 Single-mode Fiber Optic Modems

Hirschman Beldon.com

Spider Premium series

800.200 Multi-channel Fiber Optic Video Multiplexer/Demultiplexer

Optelecom www.tkhsecuirty-usa.com

Optelecom 9000 DR and DT series

800.310 Baseband Video Coaxial Cable

Belden www.belden.com

Belden 8281F, 88281F, 9116, 7915A, 1855A

800.330 Data Cable

Belden belden.com/

CAD series CAT 6A cables

800.340 RJ-48C (RF-45) Patch Panels

Seimon siemon.com

Z-Max series patch panels http://www.multidyne.com/ http://www.tkhsecurity-usa.com/ http://www.etherwan.com/ http://www.tkhsecuirty-usa.com/ http://www.belden.com/

800.400 MPEG Video Encoders and Decoders

Coretec Communications www.coretec.com

Model: VDX7401

800.410 MPEG Video Encoders and Decoders

Siqura www.siqura.com

Model: C Series and S series encoders

800.420 MPEG Video Encoders and Decoders

Axis Communications https://www.axis.com/

Model: Q Series and M series

800.510 Video Distribution Amplifiers

Util-200 and Util-200-Audio

800.520 Video Distribution Amplifiers

VDA-202

800.615 T1/Ethernet Media Converter

Rad www.rad.com

Model: IPMux- Series

800.620 Ring Ethernet Equipment

Extreme Networks extremenetworks.com

MLX series

800.621 Ring Ethernet Equipment

Rukus Networks ruckusnetworks.com/

ICX series http://www.coretec.com/ http://www.siqura.com/ https://www.axis.com/ http://www.multidyne.com/ http://www.multidyne.com/ http://www.rad.com/

800.670 Port Sharing Device

Hull Speed Data Products www.hullspeed.com

BSI-625/685

800.680 Terminal Server

Digi International www.digi.com

Port Server TS Family Digi Connect family Digi EZ family

800.681 Terminal Server

Control Corporation www.comtrol.com

Device Master RTS

800.690 Ethernet Switch

GarrettcomBelden.com

10KT series 6KL series

800.691 Ethernet Switch

Hirschmann Belden.com

Greyhound Series Bobcat Series

800.692 Ethernet Switch

CommNet www.comnet.net

Model: CNGE3F37MS2 Model: CNGE3F37MS3

800.705 Network Customer Service Unit

Rad Data Communications www.rad.com

Model: Rici series Model: IPMux- Series

800.800 Video Matrix Switch

American Dynamics (Sensormatic) www.sensormatic.com

AD1024

Megapower 3200 http://www.hullspeed.com/ http://www.digi.com/ http://www.comtrol.com/ http://www.comnet.net/ http://www.rad.com/ http://www.sensormatic.com/

800.900 KVM Equipment

Raritan www.raritan.com

Dominion Series

800.1000 Field Equipment Cabinets

Southern Manufacturing Co.

www.southernmfg.com

332 Enclosure

800.1100 Indoor Equipment Cabinets

EMCOR

www.crenolo.com

10 series ESQ series

800.1101 Indoor Equipment Cabinets

Panduit https://www.panduit.com/

R4P series

800.1200 Fiber Optic Cable and Connectors

Corning Cable Systems LLC www.corning.com

Altos series cable

800.1300 Fiber Optic Patch Panel and Splice Closure

Corning Cable Systems LLC www.corning.com

FDC- Series Lanscape Series

800.1400 Cable Distribution System

Siemon www.siemon.com

Lightways Fiber system

800.1800 T1/Ethernet Router

Cisco www.cisco.com

ISR Series

800.1900 Cellular Data Modem

Digi International www.digi.com

Digi Transportation series Digi Industrial series http://www.raritan.com/ http://www.southernmfg.com/ http://www.crenolo.com/ https://www.panduit.com/ http://www.corning.com/ http://www.corning.com/ http://www.siemon.com/ http://www.cisco.com/ http://www.digi.com/

800.2000 Roadway Weather Information System

OTT HydroMet (formally Lufft) https://www.otthydromet.com/en/about/our-brands/lufft

WS Series

NIRS

IRS

800.2100 AV Presentation

SystemCrestron

Crestron.com

DMPS-3 Series

2. STANDARDS

Contractor supplying services shall comply with the current CT Occupational Safety and Health (“OSHA”) Standards, Volume I, General Industry Standards, Volume II, Construction Safety and Health Regulations.

3. WAGES

(a) Prevailing Wages Contractor shall pay prevailing wages for all work performed under Contract. Current prevailing wages are contained in Exhibit A.2 which is attached and incorporated herein.

(b) Minimum Wage Rates: The wages paid to any mechanic, laborer or worker employed in the work contracted to be done must be at a rate equal to the rate of wages customary or prevailing for the same work in the same trade or occupation and in the area of which Contract is to be performed. Payment shall be made to each employee who engages in work under Contract in the trade or occupation listed, no less than the wage rate set by category in accordance with the wage schedule contained herein marked Exhibit A.2. In the event it becomes necessary for Contractor or any subcontractor to employ any mechanic, laborer or worker in a trade or occupation for which no minimum wage is set forth, Contractor must immediately notify the Labor Commissioner of the State of Connecticut (the “Labor Commissioner”), who will ascertain the minimum applicable wage rate from the time of the initial employment of the person affected and during the continuance of such employment.

Every Contractor or subcontractor performing work for Client Agency is subject to the provisions noted herein, as determined by the Labor Commissioner, and shall post the prevailing wages in prominent and easily accessible places at each work site. Information Bulletin #2 is also included in Exhibit A.2 regarding CT General Statute (“CGS”) § 31-55a and is made a part of this Contract. Questions regarding wage regulations should be directed to the State of Connecticut, Department of Labor (“DOL”), Division of Wage and Workplace Standards at telephone number 860 263-6790.

(c) Wage Regulations: Exhibit A.2 contains wage scales provided by DOL. All provisions outlined in the regulations described in this section must be strictly adhered to by Contractor throughout the life of Contract including any extensions. During the term of Contract, Client Agency will verify that wages are being paid in accordance with CGS § 31. That statutory section mandates the generation of certified payrolls and a statement of compliance with its terms must be submitted on a monthly basis to Client Agency. Contractor shall also comply with the provisions of CGS) § 31-55a, which reads as follows: “Each Contractor that is awarded a contract on or after October 2, 2092, for (1) the construction of a state highway or bridge that falls under the provisions of Section 31-54 of CGS § or (2) the construction, remodeling, refinishing, refurbishing, rehabilitation, alteration or repair of any public works project that falls under the provisions of section 31-53 of the general statutes shall contact the Labor Commissioner on or before July 1st of each year, for the duration of such contract, to ascertain the prevailing wages on an hourly basis and the amount of payment or contributions paid or payable on behalf of each mechanic, laborer or worker employed upon the work contracted to be done and shall make any necessary adjustments to such prevailing wages and such payment or contributions paid or payable on behalf of each employee, effective July 1st.

(d) Standard Wages: Contractor shall comply with all provisions of CGS 31-57f, Standard Wage Rates for Certain Service Works and shall pay wages in accordance with the current wage rates provided by the DOL. Information regarding this statute and how and when it applies can be obtained from DOL’s web site at http://www.ctdol.state.ct.us/wgwkstnd/standardwage.htm.

Questions concerning the provisions and implementation of this act should be referred to the Connecticut Department of Labor, Wage and Workplace Standards Division, 200 Folly Brook Blvd., Wethersfield, CT 06109-1114 (860) 263-6790 or his designated representative. A link to the Standard Wages is provided below.

Standard Wages: http://www.ctdol.state.ct.us/wgwkstnd/prevailing-rates/service/rates-service.htm

(e) Federal Contract Provisions: Federal Highway Administration (FHWA) Form FHWA-1273 is contained herein in Exhibit A.3 and is incorporated into this Contract.

Federal Wage Rates may apply to certain work carried out under Contract. Information regarding Federal Wage Rates including contact information is available on the following website:

http://www.dol.gov/compliance/laws/comp-dbra.htm

A traffic controller/flagger is not performing a mechanic and laborer’s function under this Contract and may be paid at the minimum wage or above.

4. HOURS

Regular Hours Work Period The hours between 7:30 a.m. and 3:30 p.m. Monday through Friday are considered regular hours (the “Regular Hours Work Period”), excluding the following holidays: New Year’s Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day and Christmas Day.

http://www.ctdol.state.ct.us/wgwkstnd/standardwage.htm http://www.ctdol.state.ct.us/wgwkstnd/prevailing-rates/service/rates-service.htm http://www.dol.gov/compliance/laws/comp-dbra.htm

Off Hours Work Period All work outside the Regular Hours Repair Work Period is considered as off hours work (“Off Hours Work”). The hourly rate for both Regular Hours Period and Off Hours Work will be based on one (1) person working for one (1) hour of work including, but not limited to, all travel, equipment, vehicles, tools, test equipment, etc.

5. ENVIRONMENTAL COMPLIANCE

Contractor shall comply with all environmental standards criteria and regulations promulgated by the CT Department of Energy and Environmental Protection (“DEEP”). During any period that a Contractor is found to be in non-compliance, no new purchase order may be issued by Client Agency.

6. EQUIPMENT INSPECTION

Client Agency reserves the right to inspect Contractor’s equipment or facility at any time to determine if Contractor is qualified to perform the services required by Contract.

7. DOCUMENTATION OF INSPECTIONS

Contractor shall provide within ten (10) days of inspection to any portion of the Transport System, complete, detailed documentation to Client Agency identifying deficiencies and all recommended repairs.

8. TRANSPORTING EQUIPMENT

All equipment is to be insured and properly lighted as required by the CT Department of Motor Vehicles (“CTDMV”). All equipment is to be equipped with any required warning devices. The cost of transporting equipment to and from the area in which it will be used is the responsibility of Contractor. No transportation charges, setup or breakdown fees or charges may be charged by Contractor.

9. SAFETY EQUIPMENT

Contractor shall insure that all proper safety items are worn by all personnel at each job site.

10. PURCHASE ORDERS

Questions concerning purchase orders are to be directed to Client Agency’s Processing Unit at 860- 594-2070.

11. INVOICE SUBMITTAL

Contractor shall submit any and all invoices for Client Agency related to work completed in a calendar month by the fifteenth (15th) day of the following month for payment. Any invoices received after the fifteenth (15th) day will be processed in the following month.

12. INSPECTION

Client Agency has the right to inspect all work competed before approving payment.

13. INVOICES AND PAYMENTS

Client Agency’s Accounts Payable unit will issue payments through the Comptroller’s Office.

Payment and invoicing inquiries should be directed to Client Agency’s Accounts Payable unit at 860- 594-2305.

All invoices must include:

1. Contractor F.E.I.N.;

2. Complete Contractor name and billing address;

3. Project number, if applicable;

4. Invoice number and date;

5. Purchase order number;

6. Itemized description of services and/or material supplied;

7. Adjustments, if applicable;

8. Quantity, unit, unit price and extended amount;

9. Ticket numbers, corresponding to each invoice must be listed or attached to the company;

invoice as a separate sheet, if applicable and

10. Work periods and traffic control prices must be itemized, if applicable.

For prompt payment processing Contractor must mail invoices to the following address:

State of Connecticut Department of Transportation Bureau of Finance and Administration Attn: Accounts Payable SW1A PO Box 317546 Newington CT 06131-7546

Payments may be delayed if invoice form is not properly completed in accordance with the instructions above.

The Connecticut General Statutes prohibit any Client Agency from making prepayments for repair or maintenance service. All payments must be made in arrears.

14. PRE-CONSTRUCTION MEETINGS

Pre-construction/progress meetings may be scheduled by Client Agency as needed. Such meetings shall be held at a site to be determined by Client Agency at no additional cost to the State.

15. RESPONSE TIME

Contractor shall service and maintain the equipment described herein. Contractor shall be available to service and maintain all equipment on a twenty four (24) hour per day, seven (7) day per week basis. Contractor shall provide a suitable means of communication between Contractor and Client Agency. This must include a twenty-four (24) hour telephone number for contacting Contractor personnel along with an email address and fax number for daily communications and log activities.

Emergency maintenance repairs must commence not more than eight (8) hours after notification by Client Agency and be completed within twenty-four (24) hours of notification. The time and dates of equipment services work must be mutually agreed between Contractor and Client Agency. Non-emergency equipment services (if required) must be completed for all sites requested by Client Agency within five (5) months of the Effective Date or by mutually agreed dates between Contractor and Client Agency.

16. REPORTING OF REGULAR/OFF HOURS REPAIRS

When a major malfunction occurs to any portion of the Transport System, it will be reported by Client Agency to Contractor via the twenty-four (24) hour emergency telephone number. Contractor shall dispatch its service personnel, who shall arrive at the required location(s) within eight (8) hours of Client Agency’s placement of the call for service. Contractor shall notify Client Agency immediately by telephone upon arrival at the required location. Contractor shall notify Client Agency immediately upon completion of the work operation and confirm in writing with Client Agency’s representative that the task has been completed to the satisfaction of the Client Agency prior to leaving the site. This notification procedure must be followed for each work site Contractor is dispatched to.

17. CLIENT AGENCY PARTICIPATION FOR SPARE OR REPLACEMENT EQUIPMENT

Client Agency reserves the option of supplying to Contractor spare parts or any component, part or assembly that Contractor needs to replace parts or equipment that have been damaged due to traffic accident, vandalism, theft or catastrophic Act of God.

18. REPLACEMENT PARTS

All replacement parts must be original equipment manufacturer (“OEM”) or existing Client Agency inventory whenever possible. When parts are available through existing Client Agency inventory, Contractor (with prior written approval from Client Agency) shall draw out required loan equipment from Client Agency inventory. As soon as possible and to Client Agency’s satisfaction, Contractor shall provide replacement equipment to be re-entered into Client Agency’s inventory located at the

Darien, East Haven and Rocky Hill Stores facilities. Any non-salvageable equipment deemed inoperable and replaced, i.e., locks, relays, etc. must be turned over to Client Agency. Failure to do so will result in Client Agency purchasing the item and taking the cost of replacement including any restocking charges or administrative charges as a deduction from what is owed Contractor. At Client Agency’s discretion, Client Agency may also charge a restocking fee for any parts re-entered into Client Agency inventory. Contractor shall supply all other miscellaneous equipment (wire, connectors and relays) from the OEM if needed.

19. REPORTING MALFUNCTIONS

Each normal workday, at approximately 7:00 a.m. Client Agency shall fax or email a status information form to Contractor. This form will contain a list of all malfunctioning video and traffic flow monitor equipment requiring service. Upon review of this form, Contractor shall provide a list to Client Agency describing support services that are scheduled for the current day, including their estimated starting time and route, if field equipment is to be serviced. Contractor shall keep a neat and accurate logbook of all malfunctions received. This logbook must include a malfunction/repair form supplied by Client Agency, and is to be completely filled out by Contractor when malfunctions are reported and corrected. A separate form must be filled out for each service call. The logbook must be submitted monthly to Client Agency for review and approval by the fifteenth (15th) calendar day of the following month.

A. Contractor, as requested by Client Agency shall take pictures onsite at various field locations in order to determine the extent of field conditions. Contractor is required to send images from a mobile electronic device back to Client Agency representative while in the field. The images submitted from the field must be of high definition (“HD”) quality and at a minimum of 1080p resolution.

20. REPORTING OF VANDALISM, THEFT OR TRAFFIC ACCIDENT

When in the course of Regular Hour Repair, Off Hour Repair or System Integration, Contractor discovers equipment damaged as a result of vandalism, theft or traffic accident, Contractor shall immediately report same to the State Police. Contractor shall also report the incident to Client Agency as soon as possible during normal working hours. In cases when the damage is immediately repairable in the field, Contractor shall repair the damage “on the spot” after the State Police have completed their investigation.

21. REMOVAL OR RELOCATION OF EQUIPMENT

Contractor, at the written order of Client Agency, shall remove any equipment for reinstallation in any other location designated by Client Agency.

22. Adjustments

1. Contractor shall pay Client Agency the sum of five hundred dollars ($500.00) per day until repairs are complete to the satisfaction of the Client Agency for each Client Agency request which is not serviced within three (3) working days from the date it was first reported on the daily fax report.

2. Contractor shall pay the sum of five hundred dollars ($500.00) per day until repairs are complete to the satisfaction of the Client Agency for not responding within eight (8) hours to major malfunctions as such malfunctions are identified by Client Agency.

3. For major malfunctions, Contractor shall pay Client Agency the sum of five hundred dollars

($500.00) per day for the number of days beyond the first day the equipment is malfunctioning until repairs are complete to the satisfaction of the Client Agency. If Contractor can show, with reasonable certainty, that it responded promptly and made every attempt to repair major malfunctioning components and has promptly ordered renewal parts by the best available methods, then at the discretion of Client Agency, there will be no such charge to Contractor.

23. ADDITION AND REMOVAL OF LOCATIONS AND EQUIPMENT

Locations and equipment may be added, removed or relocated. Any change in locations or equipment may occur at any time for the duration of Contract and extensions thereto. Contractor shall be notified by Client Agency prior to any work or equipment being added, removed or relocated by Contract. Client Agency shall provide written documentation and plans to Contractor for any additional locations or equipment. Services provided to any additional locations or equipment will be paid for at the rates listed in Exhibit B. Contractor shall not receive payment for locations removed from Contract.

24. ADDITIONAL TERMS AND CONDITIONS

A. Contract Separately/Additional Savings Opportunities

DAS reserves the right to either seek additional discounts from Contractor or to contract separately for a single purchase, if in the judgment of DAS, the quantity required is sufficiently large, to enable the State to realize a cost savings, over and above the prices set forth in Exhibit B, whether or not such a savings actually occurs.

B. Energy Star Provision (per CGS 4a-67c)

Equipment and appliances offered pursuant to Contract shall meet or exceed the federal energy conservation standards set forth in the Energy Policy and Conversation Act, 42 USC 6295, any federal regulations adopted thereunder, and shall meet or exceed the federal Energy Star standards established by the U.S. Environmental Protection Agency and the U.S. Department of Energy.

C. P-Card (Purchasing MasterCard Credit Card)

Purchases made by Client Agency from Contractor that are less than one thousand dollars ($1,000.00) may be made using the State of Connecticut Purchasing Card (“MasterCard”) in accordance with Memorandum No. 2011-11 issued by the Office of the State Comptroller

(“OSC”).

Contractor shall be equipped to receive orders issued by Client Agency using the MasterCard. Contractor shall be responsible for the credit card user-handling fee associated with MasterCard purchases. Contractor shall charge to the MasterCard only upon acceptance of Goods delivered to Client Agency or the rendering of Services.

Contractor shall capture and provide to its merchant bank, Level 3 reporting at the line item level for all orders placed by MasterCard.

Questions regarding the State of Connecticut MasterCard Program may be directed to Ms.

Kerry DiMatteo, Procurement Card Program Administrator at 860-713-5072.

D. Subcontractors

Client Agency must approve any and all subcontractors utilized by Contractor prior to any such subcontractor commending any work. Contractor acknowledges that any work provided under Contract is work conducted on behalf of the State and that the Commissioner of Client Agency or his representatives may communicate directly with any subcontractor as deemed necessary or appropriate. Contractor shall be responsible for all payment of fees charged by the subcontractor(s). A performance evaluation of any subcontractor must be provided promptly by the Contractor to Client Agency upon request.

Contractor must perform a minimum of fifty one percent (51%) of the services described in the specifications.

E. Security and/or Property Entrance Policies and Procedures

Contractor shall adhere to established security and/or property entrance policies and procedures for each requesting Client Agency. It is the responsibility of each Contractor to understand and adhere to those policies and procedures prior to any attempt to enter any Client Agency premises for the purpose of carrying out the scope of work described in this Contract.

(e) Federal Contract Provisions: Federal Highway Administration (FHWA) Form FHWA-1273 is contained herein in Exhibit A.3 and is incorporated into this Contract.