Exhibit A Agency Specific Requirements ASR.pdf

JOHN J. PERSHING VA MEDICAL CENTER

POPLAR BLUFF, MO LOGISTICS WAREHOUSE

AGENCY SPECIFIC REQUIREMENTS (ASR)

GENERAL OVERVIEW:

The Department of Veterans Affairs is interested in leasing a minimum of 19,500 (contiguous) net usable square feet of warehouse space for a Logistics warehouse in the city of Poplar Bluff, Missouri.

Space shall be available for use by Tenant (VA) for personnel, furnishings, and equipment to meet the needs and requirements for a warehouse in the Poplar Bluff, MO area as referenced at www.cfm.va.gov/TIL. Warehouse design shall meet the requirements of PG18‐12 Logistics Service.

The leased property shall be within the boundaries specified below:

North Boundary: US Highway 60 East South Boundary: Highway M East Boundary: Butler CR 605 West Boundary: US Highway 67

LEASED PROPERTY MINIMUM CRITERIA:

The space shall be of contiguous warehouse space in a professional and aesthetically pleasing Building.

Space offered must be in a quality seismically compliant building of sound and substantial construction, either a new, modernized building, or one that has undergone restoration or rehabilitation for the intended use. Space shall be located in a prime commercial warehouse space with attractive, professional surroundings. The space must primarily be open with elevated ceilings for installation of large multi‐level storage racks capable of storing pallets or similar sized items. Warehouse floor must be capable of supporting loads imposed by a loaded forklift. The warehouse space must contain a loading dock and ramp for delivery of logistics supplies. Streets and public walkways shall be well maintained.

Space shall be located on the ground floor.

The lease shall be full serviced and follow the standard specifications and requirements for a New Lease.

PROVISIONS:

GOVERNMENT PROVIDED

1) Courier Service

2) Hazardous Material Removal

3) Pest Control

LESSOR PROVIDED (as part of the fully serviced lease)

Recurring Utility Bills

1) Tenant Improvements to Buildings

Exhibit A

Logistics Warehouse Poplar Bluff, MO Agency Specific Requirements

(Rev: 07/03/2023)

2) Electrical Utility Service

3) Water Service

4) Heating Fuel / Natural Gas Utility Service

5) Trash Removal – Needs to be 2 CUYD Dumpster, emptied weekly

6) Guest WiFi High Speed Internet

Life Safety and Security

1) A Fire Alarm and Intrusion System. Include a Dispatch Service and all Maintenance and Testing in accordance with NFPA

2) Security Service that transmits to a 24/7 security service

3) Security Alarm System and Monitoring

4) Duress alarms

Janitorial Services (reference the attached janitorial requirements)

1) Supplies (soaps, tissues, towels, toilet paper, etc.)

2) Housekeeping Service – Lessor required to provide housekeeping service for Restrooms and Office

Space, and common areas

3) Window washing and window washing supplies

Building & Grounds Maintenance and Repairs

1) Snow / Ice Pretreatment and Removal

2) Lawn and landscaping maintenance (including exterior trash pickup outside 5‐foot radius of exterior doors) performed weekly.

3) Heating system, and heating system maintenance and repair

4) Air conditioning, and air conditioning system maintenance and repair

5) Plumbing maintenance and repair

6) Electrical maintenance and repair

7) Replacement of exterior/interior light bulbs/lamps that are hardwired to the building power

8) Painting: scheduled paintings every 3 years with wall patching and touchups quarterly at no additional cost

9) Lessor is responsible for moving and returning furniture for services as needed and must coordinate such with the Contracting Officer’s Representative (COR) or designee.

10) Eyewash/Shower Station

11) Ventilated Forklift Charging Area

SPACE CRITERIA:

Unless Annotated below, room finishes, equipment, furniture, door hardware and wall mounted items for each Room Code can be found at the following internet location:

http://www.cfm.va.gov/til/room/RoomFinishes.pdf

Room / area specification requirements can be found in the Room Specification Requirements Document.

ROOM REQUIREMENTS:

RESTROOMS (Male, Female, & Visitor)

1) Door, hardware, lavatory, mirror, and other accessories shall be accessible and designed for wheelchair access as per the ADAAG

2) Minimum one (1) accessible wall hung water closet and wall hung lavatory or as required by the

International Plumbing & Building Codes

3) Toilet paper dispenser

4) Lavatory: Wall Hung with gooseneck spout with plain outlet.

5) Mirror: Minimum over lavatory, 24"x 36", Float Glass, ADA accessible

6) Disposal, Sanitary Napkin, Stainless Steel, Surface Mounted (female only)

7) Dispenser, Paper Towel, Sensor, Hands Free

8) Hook, Garment, Double, SS, Surface Mounted

9) Wall mounted soap dispenser

10) Basket, Wastepaper, Metal/Plastic, 2 swinging doors

11) One (1) GFCI electrical outlet

Supervisor Office Spaces (NX Team, Material Handler, AUS)

1) All perimeter walls shall extend from floor slab to six inches above the ceiling grid and filled with acoustic panels to ensure acoustical privacy

2) Four (4) Duplex Electrical outlets

3) Two (2) sets OIT ports, Cat 6A, location as determined by VA

Purchasing Agents Workstations

1) All perimeter walls shall extend from floor slab to six inches above the ceiling grid and filled with acoustic panels to ensure acoustical privacy

2) Six (6) Duplex Electrical outlets

3) Six (6) sets OIT ports, Cat 6A, location as determined by VA

NX Team Workstations

1) All perimeter walls shall extend from floor slab to six inches above the ceiling grid and filled with acoustic panels to ensure acoustical privacy

2) Six (6) Duplex Electrical outlets

3) Six (6) sets OIT ports, Cat 6A, location as determined by VA

Material Handler Workstations

1) Six (6) Duplex Electrical outlets (one per workstation)

2) Six (6) sets OIT ports per workstation, Cat 6A (one per workstation), location as determined by VA

3) Continuous wall‐mounted countertop workstations with

Copy Room

1) Three (3) Duplex Electrical outlets

2) Two (2) sets OIT ports, Cat 6A, location as determined by VA

3) Basket, Wastepaper, Fire Resistant

Employee Breakroom/Conference Area

1) All perimeter walls shall extend from floor slab to six inches above the ceiling grid and filled with acoustic panels to ensure acoustical privacy

2) Mirror, Posture, Wall Mounted, ¼” Plate Glass

3) Disposable Soap Dispenser, One‐hand Dispensing Operation

4) Dispenser, Paper Towel, SS, Surface Mounted

5) Hook, Garment, Double, SS, Surface Mounted

6) Bracket, Television, Wall Mounted with Adjustable Arm

7) Cabinet, Under Cabinet Base, 1 Shelf, 1 Drawer, 1 DO, 36x24x22

8) Cabinet, Under Cabinet Base, 4 Drawer, 36x24x22

9) Cabinet, Sink, Under Cabinet Base, 2 Door, 36x36x22

10) (x2) Cabinet, Wall Hung, 2 Shelf, 1 Door, Sloping Top, 38x24x13

11) Sink, SS, Single Compartment, 7.5x12x12 ID

12) Countertop, Solid Surface

13) Six (6) GFCI Electrical outlets and one 20‐amp refrigerator outlet (not GFCI)

14) Two (2) sets OIT ports, Cat 6, location as determined by VA

15) Overhead Electrical outlet and data for projector screen

16) Minimum of six (6) feet of counter with base and overhead cabinets; single compartment sink

17) Basket, Wastepaper, Fire Resistant

18) Recessed bottle filler station

Contingency Storage

1) Twelve (12) Duplex Electrical outlets

2) Two (2) set OIT ports, Cat 6A, location as determined by VA

3) Storage racks provided by VA

Biomedical Check‐in

2) One (1) set OIT ports, Cat 6A, location as determined by VA

Clean Equipment Room

Breakout Room

1) Four (4) Duplex Electrical outlets

OIT Storage Cage

1) Secured fence area with lockable double gate

2) Three (3) Duplex Electrical outlets

3) One (1) set OIT ports, Cat 6A, location as determined by VA

Forklift Charging Area

1) Exterior Vented – See VA HVAC Design Manual

2) (1) 208V outlet compatible to specific forklift charging station (VA Provided)

Loading Dock Area (x3)

1) Dock platform shall be a elevated, covered, external area for unloading prior to dock door entrance.

A subterranean pit style dock is not preferred.

2) Provide hydraulic dock levelers with 25,000 pounds capacity for recessed installation at loading dock. Lip to automatically retract behind bumper face with trailer departure. Loading dock shall be 4 feet above the driveway. Platforms shall have a minimum depth of 8 feet front to back or between dock lift/leveler and back wall.

3) Provide a service area with a loading dock designed to accommodate truck (WB‐62) maneuverability.

4) Air Curtain for Dock Doors. Size accordingly for door size and power requirements.

5) Four (4) Duplex Electrical outlets

Warehouse Area

1) Storage racks provided by VA

2) Eight (8) Duplex Electrical outlets as determined by VA with design submission

TR Room (Two Rack TR)

1) See current Infrastructure Standard for Telecommunication Spaces for most current.

2) Secondary Bonding Busbar

3) Service Panel for A‐side power, shall be equipped with power meter

4) Service Panel for B‐side power, shall be equipped with power meter

5) (2) 4‐Post Rack Configuration

6) L21‐30P Side A Requires a 208V, 30A, Three‐Phase Circuit, Terminating in NEMA L21‐30R Locking

Receptable

7) L21‐30P Side B Requires a 208V, 30A, Three‐Phase Circuit, Terminating in NEMA L21‐30R Locking

Receptable

8) Zone PDU 30A 3‐Phase Zone PDU Base Unit – Requires (2) 30A 3‐Phase (WYE) Circuits with L21‐30R

Receptacles

9) (2) Rack‐Mounted 5 KW, 308V UPS with NEMA 20A L21‐20P Input and L21‐20R Output

10) (4) APC AP8861 RPDU or Equivalent; Rack PDU 2G, Metered; L21‐20P; Three Phase; 120/208V Input;

20A; Zero U, 5.7 KW, 208V, (36) C13 & (6) C19 & (2) 5‐20 Outlets; For use in TR Rooms and Locations with Legacy 110V only equipment.

11) Verify models of all OIT equipment with VA to ensure compatibility with equipment.

OIT Entrance Room – Lessor Space

1) See current Infrastructure Standard for Telecommunication Spaces, one service provider.

2) Primary Bonding Busbar

3) Service Panel for A‐side power, shall be equipped with power meter

4) Service Panel for B‐side power, shall be equipped with power meter

5) Service provider entrance point

6) Service Backbone – Entrance room‐main computer room (MCR) with dual redundant pathways

7) Entrance Room Interconnect

HOUSEKEEPING / JANATORIAL CLOSET – Lessor Space

1) Lessor Provided Closet

2) Mop Sink

3) Four (4) GFCI Electrical outlets

4) Adjustable shelving on two walls

5) Must be accessible by VA staff

OTHER CONSIDERATIONS

1) See attachment (657A4 Logistics Warehouse – Room Adjacency Diagram) for additional guidance concerning proposed room adjacencies.

2) Signage outside building provided by the Lessor, according to VA specifications and meets City

Ordinances

3) All rooms (except Data Closet) should be master keyed, locking mechanism should be on the inside of the frame, and locking mechanism must be approved by the VA.

4) Facilities shall be non‐smoking

5) The VA requires all exterior windows to be darkened to prevent outside observation for security reasons.

*** One (1) set OIT port to contain 3 ports for connection.

GENERAL TECHNICAL REQUIREMENTS:

ACCESSIBILITY

Facility must be in full compliance with Americans with Disabilities Act (ADA) Guidelines, including building, building access, and parking. Accessibility for new construction: to be considered for award, building to be constructed must fully meet the new construction requirements of the Americans with Disabilities Act Accessibility Guide (ADAAG) (36 CFR Par 36, App. A), the Uniform Federal Accessibility Standards (UFAS) and Department of Veterans Affairs Barrier Free Design Guide (PG‐18‐13, 11/1/18).

The VA Barrier Free Design Guide can be found at the following link:

https://www.cfm.va.gov/til/etc/dsBarrFree.pdf

CODES

Structure shall be in compliance with local, national, and the International Building Code, and all applicable current NFPA Fire and Life Safety codes. Where codes conflict, the more stringent shall apply.

1) The Lessor shall develop and submit a design that is clearly defined, meets the overall solution for the primary VA warehouse construction project. The design shall be in accordance with the Criteria For Design And Project Development, General Requirements and address the technical requirements, and new construction.

2) The Lessor shall design the space to conform to the requirements of the following VA documents.

These documents can be found at the following website: http://www.cfm.va.gov/til/spec.asp

CRITERIA FOR DESIGN AND PROJECT DEVELOPMENT (as applicable to project). Other design criteria may be required to meet specific requirements of the design work scope that are not listed above, or are not available on the VA Office of Facilities web site. Design shall be in accordance with applicable federal, state, and local codes. The Lessor is responsible for obtaining and complying with all such criteria.

CONSTRUCTION STANDARDS AND SHELL COMPONENTS:

Design must also support creation of flexible use space and standardization that will permit ease of alteration as the mission and operational requirements of the facility changes.

Design of the space must follow VA Design Guides found in the VA Technical Information Library, www.cfm.va.gov/TIL. This includes, but is not limited to, all Design Criteria, Leasing Criteria, BIM/CAD standards, and other information for use and inclusion in the design and construction of this leased space. Reference PG 18‐14 Room Finishes, Door, & Hardware Schedule, and VA TIL Division 09 – Finishes for assistance with interior design requirements. Contact Contracting Officer or Contractor Officer Representative for questions regarding room specific coding for finishes.

BUILDING DIMENSIONS

Area of building must be roughly rectangular in shape and must not be more than 3 times longer than its width.

FLOORS

All office areas, breakrooms, vestibule, and other common areas with sinks shall be vinyl tile or equivalent. VA is to select color. Please refer to VA Design Guides found in the VA Technical Information Library, www.cfm.va.gov/TIL

Open warehouse flooring should be finished concrete and structurally engineered to withstand forklift traffic.

SIZES

All room square feet listed are minimums. The facility may have up to 30% larger rooms or 15% additional rooms. Rooms other than storage rooms and corridors may not be over 3 times longer than they are wide.

WALLS

The Lessor shall provide sound dampening insulation inside all interior walls. Walls shall extend from floor slab to six inches above the ceiling grid and filled with acoustic panels to ensure acoustical privacy

See Privacy & Acoustical Requirements.

WALL FINISHES

Wall coverings shall be washable paint. VA to select colors. Scheduled paintings every 5 years with wall patching and touchups quarterly at no additional cost. Lessor shall be responsible for moving and returning of furniture to allow wall repair and painting. Painting/repair work shall be done after hours and must be odor free when open for business. Perimeters of rooms must have rubber or vinyl cove base. All walls shall be finished, no exposed ductwork, conduit or piping. Corners shall also be protected with appropriate wall‐guard materials.

PAINTING

Prior to acceptance, all surfaces within the Space which are designated by VA for painting shall be newly finished in colors acceptable to the Government. Painted walls shall be washable semi‐gloss; ceilings shall be flat paint finish. All other painted surfaces shall be washable semi‐gloss.

The Lessor shall provide interior paints, primers, coatings, stains, and sealers that meet or are equivalent to the Green Seal GS‐11 standard that incorporates environmental, health, and performance criteria.

The Lessor shall use reprocessed latex paint in accordance with EPA’s CPG (Comprehensive Procurement Guidelines) on all painted surfaces where feasible. The type of paint shall be acceptable to the Government.

FLOORING

Offices, breakroom, and restrooms flooring shall be per VA selection and may be LVT/LVP, or linoleum plank tile. Breakroom, restroom flooring and wainscoting shall be ceramic/porcelain tile, large format is preferable on the floor, surface must meet or exceed 0.42 DCOF wet. VA to select color. All flooring must meet Class 1 fire/smoke resistance requirements as per code. All flooring shall be occupancy‐ ready from the factory. Flooring materials shall be free of asbestos containing materials.

COVE BASE

Cove base in offices, breakroom, and restrooms may be either vinyl or rubber. It needs to be standard toe. Cove base height shall be 4” height in finished spaces. Continuous roll is preferable. Color to be determined by VA.

CEILING FINISH

Ceilings shall be polymer non‐textured washable lay in tile with a Class A fire performance rating and an NRC of between 0.70 and 0.80. Lessor to replace any wet, cut, or damaged ceiling tiles or sheetrock as damage occurs. Complete ceiling tiles to be replaced and metal grid replaced or repainted every 10 years.

LIGHTING

All lighting shall utilize LED lamping, inclusive of any decorative pendant fixtures. Task foot candles at a height of 30” above the finished floor need to be no less than 50 and no greater than 100. Ambient foot candles for wayfinding shall be no less than 20 and no greater than 50 at floor level. Lighting in all areas shall be dimmable.

Open warehouse space lighting shall be divided into minimum four zones determined by the VA. Zones shall be controlled by multi‐way switches at all primary warehouse locations.

ASBESTOS / ENVIRONMENTAL HAZARDS

Existing buildings must be asbestos, mold and lead free.

ENERGY CONSERVATION

The windows must be double glazed, and the walls and roofs must be insulated. Entire facility, including doors and windows must be weather tight. Building insulation and HVAC system must meet DOE recommendations for this region.

SECURITY

The implementation of physical security for leased facilities is to comply with the Interagency Security Committee (ISC) Risk Management Process. It is determined that this facility will be a Facility Security Level II. For further information, please contact the Office of Real Property within the Office of Construction & Facilities Management.

DOORS

See PG‐18‐14 Room Finishes, Door, & Hardware Schedule for specific requirements. Facility must meet compliance of PG‐18‐14. Contact CO/COR for clarification of room coding if required. Minimum door width is 36 inches. Doors shall be 1‐3/4” solid core wood. Exterior entrance door shall be a minimum of 48 inches. Automatic door openers are required at the main entrance of the building and bathrooms for handicap accessibility. Exterior doors with removable hinge pins will be retained with set pins or spot welded. VA will assign locations of doors after award of contract. All airspaces around the doors shall be sealed for soundproofing and privacy. STC 50 requirements for partitions. Door cores must have a minimum STC of 35 with sound gasketing and acoustic door bottom seals to achieve a NIC of 39 at 3’.

See Acoustical Requirements

DOOR HARDWARE

See PG‐18‐14 Room Finishes, Door, & Hardware Schedule for specific requirements. Facility must meet compliance of PG‐18‐14. Contact CO/COR for clarification of room coding if required. Doors shall have door handles or door pulls with heavyweight hinges. All doors shall have corresponding doorstops (wall or floor mounted) and silencers. All public use doors and toilet room doors shall be equipped with 34 inch height door protection plates. Exterior doors and all common area doors shall have automatic door closers. All hardware shall provide unrestricted egress and be capable of restricting access from the exterior. Properly rated and labeled fire door assemblies shall be installed on all fire egress doors.

Doors shall have door handles or door pulls with heavyweight hinges. The Lessor is encouraged to avoid the use of chrome‐plated hardware. All doors shall have corresponding doorstops (wall‐ or floor‐ mounted) and silencers. Doors designated by the Government shall be equipped with 7‐pin, tumbler cylinder locks and strike plates. All door entrances leading into the government‐demised area from public corridors and exterior doors shall have automatic door closers. All locks shall be master keyed.

Furnish at least two master keys for each lock to the government. Any exterior entrance shall have a high security lock, with appropriate key control procedures, as determined by government specifications. Hinge pins and hasps shall be secured against unauthorized removal by using spot welds or peened mounting bolts. The exterior side of the door shall have a lock guard or astragal to prevent jimmying of the latch hardware. Doors used for egress only shall not have any operable exterior hardware. All security‐locking arrangements on doors used for egress shall comply with requirements of

NFPA 101.

Telecommunication closet(s) doors: Suite entry door and all other doors connecting the government space with the rest of the building, shall be equipped with 7‐pin Interchangeable Cores and strike plates to be operated by card readers.

LOCKS

All doors must be equipped with cylinder lock locking hardware and master keyed to match existing VA “Best” brand, 7 pin locking system. Single motion egress mortise style locks are required on the Data Closet and Medication Room doors. Egress doors must be equipped with panic hardware and meet NFPA requirements for exit. Toilets are to be equipped with privacy locks that can be unlocked in emergency with a coin from outside. The Lessor will be responsible for providing and installing an automatic locking system with a keypad entry to be used on the door from the waiting room to access the clinic area. The Lessor/Owner shall provide all hardware to include the interchangeable cores. The Lessor shall be responsible for the cost of the cores. The Lessor/Owner shall provide a door schedule submittal for VA approval. The key numbering convention will be agreed upon during the design phase.

VA uses “Best” locks SFIC 7 pin cores with a “K keyway”

Three master keys will be provided to the government. An exception to the building entrance will be made when the VA is not sole building tenant. The entire space will be keyed the same with the exception of the following spaces: Electrical Closet, OI&T Closet, Janitorial Closet, Storage/Supply Closets, Mechanical Space

INTERIOR SIGNAGE

All rooms must be equipped with solid plastic identification signs with room function and room number.

Toilet rooms/Restrooms must include the appropriate identification on the signage. Signage shall be posted outside the restroom, near the restroom entrance and conspicuously within the restroom.

Emergency egress signage meeting Life Safety code and The Joint Commission (TJC) is required. All signage must be ADA compliant and comply with VA standards. Please refer to VA Design Guides found in the VA Technical Information Library, www.cfm.va.gov/TIL.

PRIVACY

Aural privacy is required between rooms and between rooms and corridor. All doors must be solid core and include mechanical door bottom seals where necessary.

ACOUSTICAL REQUIREMENTS

1) Reverberation Control. Ceilings in offices, conference rooms, and corridors having resilient flooring shall have an NRC of not less than 0.65.

2) Ambient Noise Control. Ambient noise from mechanical equipment shall not exceed noise criteria curve (NC) 35 in accordance with the ASHRAE Handbook of Fundamentals in offices and conference rooms; STC 50 in corridors, cafeterias, lobbies, and toilets; STC 50 in other spaces.

3) Noise Isolation. Rooms separated from adjacent spaces by ceiling high partitions (not including doors) shall not be less than the following noise isolation class (NIC) standards when tested in accordance with ASTM E 336.

4) The sound resistant enclosures (partitions, doors, duct system) of the spaces listed below shall be designed to suppress generated noise and provide a satisfactory degree of acoustical isolation for adjacent occupied spaces. A minimum Sound Transmission Class (STC) rating of 50 shall be achieved.

The required rating may be achieved through the use of construction such as a double layer of GWB on both sides or Quiet Rock product on both sides, slab/slab and/or ROXUL insulation for above ceiling.

5) Alternatively, a gypsum board ceiling or gypsum board lay‐in ceiling panels, both with sound attenuation blanket above the ceiling, shall be provided where ducts, pipes, etc., make it impractical to extend sound partitions to slabs or deck above. Where gypsum board ceilings with attenuation blankets are used, the double GWB partitions and sound attenuation blanket shall extend 6" above the ceiling. Studs shall continue to the floor above. Special attention shall be given to prevent possible flanking paths for noise transmission.

a) The sound resistant enclosures of the following spaces shall be designed to assure speech privacy and achieve an STC rating of 50.

b) Use sound gasketing around doors and door sweeps.

c) In the design of exterior building walls at sites near airports, freeways, or heavy city traffic, consideration shall be given for the control of noise transmission from external sources.

WINDOW TREATMENT

Windows need to be covered with solar window shades of no greater than 1% openness provided by the Lessor. Shades that utilize loop pull cords are not acceptable. Horizontal blinds are acceptable only as enclosed blinds integrated inside windows sealed between the glass. Draperies are not acceptable.

Glass should be tinted to restrict observation from the exterior in all storage areas.

RESTROOMS

Please refer to VA Design Guides found in the VA Technical Information Library, www.cfm.va.gov/TIL Sinks shall be equipped with electronic liquid antimicrobial soap dispenser provided by the lessor.

A shelf and mirror provided by the lessor shall be installed above each sink. Each restroom shall have a toilet paper dispenser provided by the lessor installed within easy reach. Lessor shall provide all soap and paper products. A paper towel dispenser provided by the lessor shall be installed near the sink.

Each stall in the Women’s and unisex shall have a tampon/sanitary napkin disposal bin. Each women’s and unisex restroom shall have a non‐coin operated tampon/sanitary napkin dispenser. Lessor shall provide all feminine hygiene products. All bathrooms shall meet handicap accessibility codes and will include grab bars at commode. Metal partitions required at urinals and metal partitions with doors at commodes unless otherwise noted. All stalls shall be mounted from the ceiling/wall and not floor for infection prevention/cleaning purposes.

CORRIDORS

Corridors must be 6 feet in clear width minimum.

FIRE EXTINGUISHERS

Portable 10 lb. fire extinguishers will be provided, hung and maintained in accordance with the most recent addition of NFPA by the Lessor. Lessor is to install recessed fire extinguisher cabinets at appropriate locations to meet NFPA Lessor to provide and hang signage highlighting fire extinguisher location.

SPECIAL FIRE CODE

The storage rooms, mechanical rooms, and housekeeping closets will be protected by one‐hour fire walls and doors.

WET AUTOMATIC FIRE SPRINKLERS

Building will have an NFPA compliant wet automatic sprinkler system. Building shall be fully sprinklered and contain all necessary fire alarm features.

COUNTERS

All counter tops shall be solid surface material (ex. Corian type) or quartz composite material, all exposed edges shall have a minimum 1/2” radius (top, bottom, and corners). No aprons are approved.

MAILBOX

Lessor to install a mailbox at the main entrance. VA will assist in defining the location during design.

Mailbox must lock.

SITE CONSIDERATIONS:

LOCATION

Facility must be highly visible and located in an area accessible to and from main thoroughfares.

PARKING

Adequate, safe lighted parking on site for regular vehicles and handicap vehicle parking spaces shall be provided.

ACCESSIBLE PARKING

The accessible parking spaces must be immediately adjacent to the building, meeting local code but not exceeding a distance of 60 feet of entrance. Accessible spaces will be marked with signage by lessor.

Entrance to the clinic must be handicap accessible in accordance with ADA.

SITE TOPOGRAPHY

Site topography must not have pedestrian traffic grades exceeding 3% slope, 1 ft elevation change in 33 feet.

SITE / EXTERIOR SIGNAGE

Lessor must provide internally lighted sign with VA logo and words Sign shall be a minimum of 24 inches above finished grade. Please refer to VA Design Guides found in the VA Technical Information Library, www.cfm.va.gov/TIL

SIDEWALKS

Accessible minimum 5‐foot‐wide sidewalks must be available from parking to entrance. Sidewalks must meet VA Barrier‐Free Guidelines where more stringent than Architectural Barrier Act requirements.

HEATED “NO‐FREEZE” SIDEWALKS

If new construction, Lessor/Owner will imbed heated snow melt wiring on sidewalk 20 feet out in all directions from main entrance and one designated main employee entrance.

RAMPS

Ramps with over 5% rise, 1:20 slope, must have metal handicap style handrails on both sides.

LANDSCAPING

If site topography permits, site will be equipped with bushes and trees.

MAINTENANCE:

JANITORIAL SERVICES AND SUPPLIES

The Lessor is responsible for interior cleaning according to the attached schedule (See Janitorial Requirements Attachment). The Lessor is responsible for exterior cleaning and maintenance.

PEST CONTROL

Pest control shall be provided by the VA through EMS service contract.

MAINTENANCE

Building equipment and maintenance requirements, interior and exterior, shall be met by the Lessor.

The Lessor must have a building superintendent or local designated representative to promptly correct deficiencies or attempt to correct safety deficiencies within 4 hours. Lessor’s representative shall be available via pager or cell phone for emergencies. Cosmetic and non‐emergent deficiencies must be corrected within two weeks. The Lessor is responsible for the total maintenance of the leased property with the exceptions listed specifically in this document. Such maintenance includes but is not limited to electrical systems, light fixtures, light fixture lamps/tubes/bulbs, mechanical systems, fire alarm, intercom/emergency call systems, exterior care for the building and the site, all sidewalks, parking areas, driveways, private access roads, lawns, shrubbery including all repairs and replacements. All equipment shall be maintained to provide reliable service without unusual interruption, disturbing noises, exposure to fire or safety hazards, unusual emissions of dirt. All maintenance will be done with applicable codes and manufacturer recommendations.

The Lessor will provide all labor and materials and supervision to adequately maintain the structure, roof, necessary building appurtenances to provide watertight integrity, structural soundness and acceptable appearance. All work done by the Lessor will be coordinated with the VA Contracting

Officers Representative (COR).

SNOW AND ICE REMOVAL

Lessor shall provide snow/ice removal services for the government on all days for which this leased property is in operation. Lessor shall clear parking lots if the accumulation of snow exceeds two inches.

Lessor shall clear sidewalks, walkways and other entrances before accumulation exceeds 1.5 inches. The snow removal shall occur no later than 6:30 AM, without exception. Should snow accumulation continue throughout the day, the Lessor shall provide such additional removal services to prevent accumulation greater than the maximums specified in this paragraph. In addition to snow removal, the Lessor shall keep walkways, sidewalks and parking lots free of ice during the normal hours. Preventative salting shall occur as to stop any ice from surface accumulation. The Lessor shall remove excess buildup of sand and/or ice melt to minimize slipping hazards. Building waiting rooms must be mopped If the building entrance(s) has a northern exposure, then Lessor shall take additional measures to protect the safety of pedestrians.

EXTERIOR MAINTENANCE

Lessor is responsible for removing weeds from around building, parking areas and sidewalks. The Lessor is responsible for mowing, edging, trimming landscaping and watering lawns as well as leaf raking and removal. Lessor shall maintain the building grounds and exterior appearance of the facility at all times.

PARKING LOT

Lessor shall re‐seal parking lot and re‐paint parking space lines as damaged. Entire lot to be resealed and painted every three years.

PLUMBING PROBLEMS

Drain problems that can be solved by simple application of a plunger will be handled by VA Staff. Drain problems that cannot be solved by simple application of a plunger or require repeated applications will be solved by the Lessor. All other plumbing problems are the responsibility of the Lessor and will be addressed within 24 hours of notification to Lessor’s representative.

UTILITIES:

EMERGENCY POWER:

Lessor shall provide an NFPA 110 compliant Emergency Power System to support the following:

Contingency Storage Room Temperature & Humidity, Physical Access Control System, and TR Room HVAC & Network Components (A‐side or B‐side).

PLUMBING

Plumbing shall meet VA TIL Specifications, Design Manuals, and local codes.

EMERGENCY LIGHTING

Must have adequate power failure lighting in corridors. Lessor responsible to maintain function of emergency lighting including bulbs, batteries, and all other parts. Lights will be periodically tested by VA. Lights will have dual power source (normal power and battery back‐up) and automatic activation to illuminate egress route. Employ and maintain an automatic emergency lighting that activates in the event of power outage or disruption, and that covers emergency exits and evacuation routes within the vicinity of the telecommunications wiring closet.

LIGHTING

All interior and exterior lighting shall be LED lighting. Lessor shall be responsible for replacing failed fixtures, drivers, or other parts on interior and exterior LED fixtures. Lighting requirements such as room foot candles and color rendering index shall follow the VA lighting design guide except for the lighting temperature. All LED lighting temperatures will be 4000 K unless VA agrees to change the temperature in a specific area. Lighting shall be controlled with occupancy/vacancy sensor(s) with a manual switch override. Lighting in all areas shall be dimmable. Building entrances and parking lot to be lighted with high efficiency exterior LED lighting. Lighting design guide website:

https://www.cfm.va.gov/til/dManual.asp

Lessor responsible for replacing failed fixtures, ballasts, or other parts. Lessor to replace lamps on interior lights. Lessor to provide and replace lamps on exterior lights.

HEATING, VENTILATION AND AIR CONDITIONING

The heating, air conditioning and ventilating systems shall meet city, state and national codes and be designed to ASHRAE minimum recommendations. The repair and maintenance of the HVAC system including replacement/cleaning of filters according to manufacturer recommendations shall be maintained by the lessor. At a minimum, equipment shall be serviced two times per year, once in the fall season prior to the heating season and once in the spring prior to the cooling season. Failure of the

HVAC system shall be treated as an emergency with response within 3 hours. Equipment must maintain temperature ranges between 66‐75 degrees, relative humidity range between 60% and 20%, and a minimum of 6 air changes regardless of weather conditions according to the VA HVAC Design guide. For the equipment to maintain a relative humidity of 60% to 20%, the equipment shall have a dehumidification process and a humidifier to ensure the minimum of 20%. Refer to VA HVAC Design

Guide for room specific requirements. Clean Equipment Storage and Contingency Storage must meet requirements of room code SRS04 Sterile Consumables Storage (See HVAC Design Guide). Normal hours of operation are established as 6:00AM to 5:00PM. Thermostats shall be able to be automatically switch between heating and cooling modes to maintain the temperature range, be capable for nighttime and weekend setbacks, and the thermostat shall have a lock box. Certain space types, such as Medical

Supply, Clean Storage, etc., require temperature tracking and have specific HVAC requirements (number of air exchanges per hour, relative humidity and temperature range, positive or negative pressure to surrounding spaces, no nighttime and weekend setbacks, etc.) for a healthcare facility (refer to VA

Design Guides found in the VA Technical Information Library, www.cfm.va.gov/TIL). The building will be provided with enough thermostats and controls to adequately control the space with a minimum of 15 zones. HVAC shall be a certified system and Lessor will provide a room by room listing of supply and return CFM.

The data closet will be provided a separate, thermostatically controlled cooling unit capable of maintaining a year round temperature of 70 degrees F with computer equipment producing a minimum of 12,000 btu heat load.

The building will have adequately zone control to maintain the room requirements. Each zone shall be control separately from other zones, and have a minimum of one zone control in each in zone. Lessor shall provide fully ducted supply, return, and exhaust air systems between the fans and inlets/outlets.

Use of partial or common ducted supply air arrangement and use ceiling space between the structural ceiling and suspended ceiling space as the supply or return air plenum is not acceptable. Toilets and

Housekeeping closet will all include exhaust venting to the outside to create a negative pressure in these rooms. The lessor shall provide a balancing report to ensure the that the rooms meet the design criteria at the finish design, and provide another balancing report six month after the finished construction to ensure the design flow is still met. All reports shall be sent to the Contracting Officer.

Flexible Ducts

(a) Use of flexible ducts shall be restricted to connections between the VAV and/or CV air terminals and the medium or high pressure supply air duct and connections between the supply air diffusers and the low‐pressure supply ductwork.

(b) Maximum length of flexible ductwork shall not exceed 5 ft [2 m].

(c) Maximum length of flexible ductwork to connect a VAV and/or CV air terminal to the medium or high pressure supply ductwork shall not exceed 3 ft [0.9 m].

(d) Maximum change in direction allowable in flexible ductwork is 45 degrees.

(e) Do not use flexible duct on exposed ductwork.

ELECTRIC

Electric panels must be circuit breaker type with 25% excess capacity. Circuit breakers must be identified as to area served. Bathrooms and other wet locations must be equipped with GFCI outlets.

All items must be U.L. approved. Rooms must be equipped with at least one duplex outlet on each of four walls of rooms and an additional outlet for walls longer than 12 feet. Smaller rooms must have at least two outlets. No more than 8 outlets per circuit. Data closet to have at least 5 120Vduplex outlets on 2 circuits and 1 dedicated 30 amp, 208V, 2 pole, 3 wire circuit with a L6‐30R outlet. Lessor to provide one 120 V duplex in the center of the group clinic rooms, above the ceiling for future projector mounting provided and installed by the VA. Corridors will have outlets at least every 25 feet. All outlets in all rooms to be set ground plug up. All electrical systems shall meet and be in compliance with the National Electric Code (NFPA 70). Standard size ¾” conduit or above shall be used throughout entire space leased by the VA. Flexible whips are permitted only for lighting of type MC Cable and shall be used in accordance with NFPA 70. Outlet placement will be indicated by the VA during design review.

All receptacles rated 150 volts or less to ground, 50 amperes or less installed in locations specified in NEC 210.8 (B)(1) through (B)(12) shall have ground fault circuit interrupter protection installed.

Areas of note for this project

Bathrooms

Breakroom kitchen or areas with a sink and permanent provisions for either food preparation or cooking sinks where receptacles are installed within 6ft of top inside edge of the bowl of the sink.

SPECIAL ELECTRICAL OUTLETS

Lessor to provide 10 additional 120 V duplex outlets, beyond what is required by code, in locations to be designated by the VA during drawing reviews. VA requires all 20 amp hospital grade. Please refer to VA Design Guides found in the VA Technical Information Library, www.cfm.va.gov/TIL

FIRE ALARM

Building to be equipped with fire alarm system that meets city, state and most recent NFPA code requirements and remote annunciation to local fire department or monitoring service. Fire alarm testing required and in accordance with most recent edition of NFPA is the responsibility of the Lessor.

Complete testing will be done at least once per year. Copies of all test reports will be sent to the VA COR. At a minimum there will be pull stations at each exit and smoke detectors in waiting areas, corridors, furnace/HVAC rooms and storage rooms. Strobes/audible devices will be installed as to be visible in all directions and in conference/multipurpose rooms. Fire sprinklers will have tamper and flow alarms and be tested in accordance with most recent NFPA standards.

WET AUTOMATIC FIRE SPRINKLER

Building will have a NFPA compliant wet automatic sprinkler system. Building shall be fully sprinklered and contain all necessary fire alarm features. Lessor will be responsible for performing all required testing and maintenance on the system in accordance with the most recent edition of NFPA.

UTILITIES

Availability of utilities is the responsibility of the Lessor. The Lessor is responsible for the cost of utility usage (electricity, gas, water, trash, wifi, and sewage) based on consumption. If the VA area is co‐joined to space leased to other tenants, then the Lessor will provide separate metering to measure government usage. The Lessor is required to pay any deposits and hook‐up fees relative to utilities.

SECURITY ALARM

The lessor shall provide a security system, (at lessor’s expense) to alarm upon illegal entry or loitering in the leased space and to prevent unauthorized entry 24 hours per day, 7 days per week that alarms locally at the site and to a remote monitoring location. Alarm sensors required on all exterior doors and windows. The remote monitoring company shall be in the business full‐time, shall be approved by the COR and VA Police Services, with all monitoring costs borne by the lessor for the term of the lease.

Updates for codes or names are included in the lease and shall be coordinated with the COR or authorized representative. The system must have the capability to be securely accessed remotely to allow for offset VA personnel to add and remove codes as needed. The lessor shall install a keypad to disarm the building as directed by the VA COR. The cost of security services will be factored into the lease. The security system will be completely tested at least once per month by the lessor with a copy of the testing report sent to the VA.

SECURITY:

See FSL Level II – Security Attachment for specific requirements. Provide a level of security which reasonably deters unauthorized entry during regular and non‐duty hours. The Government considers a security alarm reasonable. Overall security shall also include deterring loitering or disruptive acts in and around the space during duty hours. Tenant shall have security within the tenant space, separate from that of the general building security. Keys/cipher locks OR key fob/card reader capability for employee access. No public access to the offices will be allowed.

SECURITY PANEL

Provide one DSL and one pots line to the panel. Provide the necessary adjunct boards and panels to accommodate IP connectivity.

Provide the necessary power supplies for the security system. provide the necessary wiring in accordance with the current version of NEC.

SECURITY ALARM INTRUSION DECTION SYSTEM

Provide a security system, to alarm upon illegal entry or loitering in the leased space and to prevent unauthorized entry 24 hours per day, 7 days per week that alarms locally at the site and to a remote monitoring location.

CCTV MONITORING / SURVEILLANCE

Install twenty‐four‐hour Closed‐Circuit Television (CCTV) coverage and recording operated internally and maintained by the Lessor. The Building Security Assessment of the building will determine the exact number of cameras and locations. Time‐lapse video recordings (digital storage) are also required and need to have at least 180 days of storage capacity. The DVR for the time‐lapse video recordings will be housed in the telecommunications space and be compatible with the current security CCTV system at the main facility. The camera system will be integrated with the intrusion detection system and must have the capability to securely access and view the camera system remotely.

Interior:

The following areas are required to be under camera surveillance: The OIT Data Room/Entrance, Entrance to the Mechanical Room, hallways, storage areas, all exits/egress doors for the facility, loading docks, Exterior:

The following areas are required to be under camera surveillance: Parking areas, loading docks, and all entrances.

DOOR CONTACTS

If using card readers only. Recessed door contact or approved equal.

GLASS BREAK

Motion sensitive glass‐break. The glass break and the motion device from each sensor is to be wired separately to panel (home run). Each sensor is to be individually identified.

KEYPAD INTRUSION DETECTION

Keypad compatible in vestibule to control the arming and disarming of the suite intrusion detection system. The keypad in MDF room is to arm and disarm the security zone in room that room only. An automatic rest capability following intrusion detection.

MOTION DETECTOR

Sensor or approved equal. Each motion detector is to be wired separately to panel. An intrusion detection alarm system which detects entry into the room, and which broadcasts a local alarm of sufficient volume to cause an illegal entrant to abandon a burglary attempt. Intrusion detector equipment which operates on the principle of narrow beam interception, door contacts, microwave, or photoelectric eye are unacceptable, Intrusion detectors must have the following features.

An internal, automatic charging DC standby power supply and a primary AC power operation

A local alarm level of 80 dB (min) to 90 dB (max) within the configuration of the protected area

In addition to the locally sounding alarm, remote visual and/or audio annunciators must be at a location within the facility which ensures 24‐hour monitoring.

An integral capability for the attachment of wiring for remote alarm and intrusion indicator equipment (visual or audio)

POWER OPERATED PUSH BUTTON AUTOMATIC DOOR OPENERS

VA to identify locations.

DATA CLOSETS

Door shall have an automatic closure installed, with mortise lockset and deadbolt lock according to VA security regulations. Main door to the data closet shall be solid core wood or metal and shall be 42” wide.

ANTI‐RAM RATED VEHICLE BARRIERS

Vehicle barriers shall be selected on the appropriateness of the architecture of the facility and the specifics of the site and natural environment. Anti‐ram rated natural or manmade stationary barriers may be used. Landscaping examples include berms, gullies, boulders, trees, and other terrain.

Hardscaping examples include benches and planters. Structural examples include walls, bollards, and cables.

DATA CLOSET REQUIREMENTS:

DISTRIBUTION FACILITY (COMMUNICATIONS / DATA CLOSETS)

Please refer to the OIT Enterprise Facility IT Support Infrastructure Standards and EHRM Requirements for details:

Office of Information and Technology–Infrastructure Standard for Telecommunications Spaces (ISTS) Version 4.0 (OIT document, with Appendices) | WBDG ‐ Whole Building Design Guide https://www.cfm.va.gov/til/sAlert/sAlert017.pdf

EHRM requirements (Attachment #2 ‐ VA OEHRM Site Infrastructure Requirements ‐ 2.0_Signed) supersede all other requirements unless written approval is provided by the project COR.

DESIGN, CONSTRUCTION, AND POST AWARD ACTIVITIES:

At least three (3) design submissions (Level 1 and Level 2 DIDS, and CDs) shall be submitted by the Lessor, and approved in writing by VA, before proceeding to the next submission or Construction. VA will hold a design review meeting with the Lessor and their A/E within 14 calendar days of each submission. Design submissions should follow Design Submission Instructions found in Program Guide, PG‐18‐15, Volume C.

Not later than 30 days after the acceptance of the Space, the Lessor, at Lessor’s expense, shall furnish to the Government a complete set of Computer Aided Design (CAD) or Building Information Models (BIM) files and PDFs of as‐built floor plans showing the Space under Lease, as well as corridors, stairways, and core areas. The plans shall have been generated by 2017 CAD or 2017 Revit program. The required file extension is “.DWG.” or “.RVT”. Clean and purged BIM and PDF files shall be submitted in a digital format. They shall be labeled with Building name, address, list of drawing(s), date of the drawing(s), and Lessor's architect and architect’s phone number. The Lessor’s operator shall demonstrate the submission on VA equipment, if requested by the LCO.

OTHER:

The C&A requirements do not apply, and a Security Accreditation Package is not required.

CONDITIONS

Facility must be in a like new condition prior to VA occupancy. If the space is to undergo any construction, refinishing or remodeling prior to VA occupancy, Lessor to work with VA facility Interior Designer who will develop color and finish legend and schedule for all appropriate surfaces, as well as coordinate space planning with project designer and VA staff. VA will specify, procure and provide interior furniture and furnishings.

DRAWINGS

Lessor to provide drawings of facility building, site and location plan as part of the offer and will provide “as‐builts” as well as CAD drawings to the VA when the facility is turned over to the VA for occupation.

DOCUMENTS

In addition to regular contract documents, test results described above, and proof that…