Exhibit A-2 - Transmittal Letter.docx

Exhibit A-2 is a transmittal letter template required for all vendor responses to RFP 002-25/26 issued by the Florida Agency for Health Care Administration (AHCA). This mandatory document requires respondents to provide their organization name, address, and Federal Employer Identification Number, along with designated official and alternate contact persons who possess binding authority. Both contacts must include their names, titles, addresses, email addresses, telephone numbers, and signatures. The submission deadline for all proposals is December 31, 2025, and the resulting contract will operate from April 1, 2026, through March 31, 2028, with potential renewal options for up to three additional years. Failure to submit a completed and properly signed Exhibit A-2 will result in rejection of the response.

The estimated total contract value is $1,200,000, with vendors required to submit a performance bond equivalent to 10% of the annual contract amount. Liquidated damages for non-compliance with performance standards range from $100 to $5,000 per occurrence. Vendors must complete multiple certification documents including Drug-Free Workplace certification, Vendor Certification Form (PUR 7801), and Required Certifications and Statements addressing compliance with state and federal regulations. The solicitation does not specify set-aside designations for disadvantaged enterprises. The cost proposal structure is organized on a quarterly basis covering website hosting, maintenance, data collection, data storage, and data dissemination services.