Exhibit_4_-_Monthly_Compliance_Status_Report.pdf
PDF 349 KB Posted
- Attached to
- Forensic Lab Roof Replacement
- Solicitation number
- 011425
- Issued by
- Barnwell County, South Carolina
About this file
This document is a Monthly Compliance Status Report form from Beaufort County, South Carolina, designed to track Small and Minority Business Enterprise (SBE and MBE) participation on county contracts. The form serves as the primary compliance instrument for the Forensic Lab Roof Replacement project, a comprehensive re-roofing initiative involving the replacement of approximately 3,500 square feet of TPO roofing membrane with a 65 mil gray equivalent product, including parapet trim, flashing, pipe flashing, soffit and facial repair, and painting. Prime contractors are required to submit completed monthly reports to the Beaufort County Compliance Office by the 5th day of each month, documenting all subcontractor activity from the previous month. The contract term is 90 calendar days with liquidated damages set at $200 per day for project delays. Bids were due electronically through the Procurement Portal by 3:00 pm EST on Tuesday, January 14, 2025, with a mandatory pre-bid conference held on Wednesday, December 18, 2024.
The report form requires contractors to document original and current prime contract amounts, all change orders executed to date, and detailed accounting of SBE and MBE expenditures including contract amounts, payment dates, check numbers, and cumulative payments to disadvantaged enterprises. Contractors must certify the accuracy of all contract executions and payments, with cancelled checks and supporting documentation available upon written request from Beaufort County officials. A 10% retainage is held from each contractor payment, potentially reducing to 5% upon 50% project completion. Performance and payment bonds equal to 100% of the contract price are required, along with comprehensive insurance coverage including workers' compensation, general liability, and automobile liability. The project is funded through state, federal, and Beaufort County appropriations, with contractors evaluated on their ability to meet technical specifications and demonstrate genuine commitment to small and minority business participation through submission of a Good Faith Efforts Checklist and Proposed Utilization Plan.
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Text version
EXHIBIT 4
MONTHLY
COMPLIANCE STATUS
REPORT
Small and Minority Business Participation
Completed reports must be submitted as follows:
Beaufort County Compliance Office P.O. Drawer 1228 • Beaufort, SC 29901-1228 E-Mail: dthomas@bcgov.net • FAX 843.255.9437
Prime Contractor Name:
Project Name:
Type of Report:
Report Number:
For the Period Of:
Monthly Final
Until the project ends, the Prime Contractor shall submit monthly reports to the Compliance Office by the 5th day, reflecting activity of the previous month.
Original Prime Contract Amount:
Change Orders to Date:
Current Prime Contract Amount:
Name of
S/MBE
Firm Type
Quote Amount
Date of Contract/PO
Dollar Amount of Actual
Contract/PO
Dollar Amount
Paid This Month
Check Number
Dollar Amount Paid to
Date
SBE Expenditure to Date:
MBE Expenditure to Date:
S/MBE Total Expenditure to Date:
I certify that contracts/purchase orders have been executed with the above firms, amounts listed are accurate, and payments were made in accordance with contractual obligations. Cancelled checks to S/MBEs working on this project and/or supporting documentation for the information presented in this report will be made available to Beaufort County officials upon written request.
Name: Title:
Signature: Date:
Small and Minority Business Participation Program Documents – Beaufort County, South Carolina Revised 2 February 2022
File details come from the government source that posted it. Updated .