Exhibit_4_-_Monthly_Compliance_Status_Report.pdf

Exhibit 4 is a Monthly Compliance Status Report form issued by Beaufort County, South Carolina, for tracking Small and Minority Business (S/MBE) participation on the Facility Sidewalk Repair and Replacement/ADA Ramp Upgrade and Replacement project. The report requires prime contractors to document all subcontracting activity with S/MBE firms, including detailed information on quotes, contract amounts, and payments made during each reporting period. Prime contractors must submit completed reports to the Beaufort County Compliance Office by the 5th day of each month, reflecting activity from the previous month. The form requires certification from the prime contractor that all contracts and purchase orders with S/MBE firms have been executed, amounts are accurate, and payments were made in accordance with contractual obligations.

The report form captures critical financial data including the original prime contract amount, any change orders executed to date, the current prime contract amount, and cumulative S/MBE expenditures broken down by small business enterprises (SBE) and minority business enterprises (MBE). Prime contractors must provide supporting documentation such as cancelled checks to S/MBE firms or other evidence substantiating the information presented in the report upon written request from Beaufort County officials. The form requires attestation by an authorized representative with signature and date, establishing accountability for the accuracy of S/MBE participation reporting throughout the contract performance period.