Exhibit_4_-_Monthly_Compliance_Status_Report.pdf
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- Solicitation number
- 052025
- Issued by
- Beaufort County, South Carolina
About this file
This is a Monthly Compliance Status Report form for the Small and Minority Business Participation Program administered by Beaufort County, South Carolina, in connection with the Whitehall/Factory Creek Fishing Pier Improvements project. The form serves as the reporting mechanism for prime contractors to document their engagement with small and minority business enterprises (S/MBEs) throughout the contract execution period. Prime contractors are required to submit monthly reports to the Beaufort County Compliance Office by the 5th day of each month, documenting all S/MBE firm participation, including firm names, contract types, quote amounts, contract dates, and payment information. The report captures the original prime contract amount, any change orders issued to date, and the current prime contract amount, with designated fields for tracking SBE expenditures, MBE expenditures, and total S/MBE expenditures to date. The form requires certification from an authorized representative of the prime contractor that all listed contracts and purchase orders have been executed, amounts are accurate, and payments comply with contractual obligations.
The report template establishes compliance documentation procedures whereby prime contractors certify their good faith efforts to include S/MBE participation in the Whitehall/Factory Creek Fishing Pier Improvements project. Supporting documentation, including cancelled checks to S/MBEs and any additional materials substantiating the information presented in the report, must be made available to Beaufort County officials upon written request. This reporting requirement remains in effect until project completion and serves as the county's mechanism for monitoring and verifying S/MBE program participation and payment compliance throughout the contract term. Submission is directed to the Beaufort County Compliance Office, with contact information provided for both electronic submission (dthomas@bcgov.net) and facsimile transmission (843.255.9437).
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Text version
EXHIBIT 4
MONTHLY
COMPLIANCE STATUS
REPORT
Small and Minority Business Participation
Completed reports must be submitted as follows:
Beaufort County Compliance Office P.O. Drawer 1228 • Beaufort, SC 29901-1228 E-Mail: dthomas@bcgov.net • FAX 843.255.9437
Prime Contractor Name:
Project Name:
Type of Report:
Report Number:
For the Period Of:
Monthly Final
Until the project ends, the Prime Contractor shall submit monthly reports to the Compliance Office by the 5th day, reflecting activity of the previous month.
Original Prime Contract Amount:
Change Orders to Date:
Current Prime Contract Amount:
Name of
S/MBE
Firm Type
Quote Amount
Date of Contract/PO
Dollar Amount of Actual
Contract/PO
Dollar Amount
Paid This Month
Check Number
Dollar Amount Paid to
Date
SBE Expenditure to Date:
MBE Expenditure to Date:
S/MBE Total Expenditure to Date:
I certify that contracts/purchase orders have been executed with the above firms, amounts listed are accurate, and payments were made in accordance with contractual obligations. Cancelled checks to S/MBEs working on this project and/or supporting documentation for the information presented in this report will be made available to Beaufort County officials upon written request.
Name: Title:
Signature: Date:
Small and Minority Business Participation Program Documents – Beaufort County, South Carolina Revised 2 February 2022
File details come from the government source that posted it. Updated .