Exhbit_D_-_Adults_Older_Adults_Sample_Budget_Narrative_7.14.26.docx
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- Solicitation number
- 952-0617-27
- Issued by
- Trinity County, California
About this file
This is a sample budget narrative supporting a Request for Proposals (RFP) issued by Solano County Behavioral Health for Early Intervention services targeting adults ages 26-59 and older adults ages 60 and over in Solano County, California. The RFP solicits proposals for proactive behavioral health interventions including outreach, access and linkage to care, and brief treatment services for priority populations experiencing early signs of mental health or substance use disorders, isolation, functional decline, homelessness, or housing instability. Proposals were due July 17, 2026, with interviews scheduled for the week of August 10, 2026, and contractor selection on August 14, 2026. The contract term begins November 1, 2026, and runs through June 30, 2027, with renewal options for up to two additional one-year terms, potentially extending through June 30, 2029.
The sample budget totals $221,442 and itemizes personnel costs of $144,370 (including a Program Director at 70% FTE, Clinical Case Manager at 100% FTE, and part-time Peer Support Specialist), fringe benefits of $30,157, operating expenses of $25,260 (including staff travel, equipment, client transportation, supplies, and facility expenses), and indirect costs of $20,131 calculated at 10% based on the agency's cost allocation plan. The estimated funding available is not to exceed $980,000 annually, contingent upon state budget approval, federal and state appropriations, and County Board of Supervisors approval. All proposers must demonstrate cultural and linguistic responsiveness, capacity for collaboration with county behavioral health services and Medi-Cal Managed Care Plans, maintain Errors and Omissions and Professional Malpractice insurance at $1 million combined single limit, and align services with a three-year transition toward Medi-Cal claims-based billing.
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SOLANO COUNTY
REQUEST FOR PROPOSALS (RFP) NO. 952-XXXX-XX BHSA EARLY INTERVENTION – ADULTS AND OLDER ADULTS
SAMPLE BUDGET NARRATIVE
(Note: The Budget narrative is the justification of “how” and/or “why” a line item helps to meet the program deliverables. The categories will change based on the proposed budget – Pages do not count toward total narrative maximum.)
1. Personnel A. Salary – Total: $144,370 Program Director currently oversees the program and will spend 70% (.70FTE) of their time running the day-to-day operations of the Early Intervention program — hiring, supervising and training staff and overseeing outreach, access and linkage, and brief treatment for adults and older adults. This individual’s annual salary is $86,500 and will be covered for the 12 months of the contract.
Clinical Case Manager will spend 100% (1.0FTE) of their time providing direct Early Intervention services to adults and older adults (screening, access and linkage, brief treatment, and warm handoffs). This individual’s annual salary is $67,500 and will be covered for the 12 months of the contract totaling $67,500.
Peer Support Specialist is a part-time position, an individual with lived experience who provides outreach and engagement to adults and older adults in community and clinic settings. This individual’s rate is $24.00 per hour, utilized 20 hours per week for 34 weeks of the contract year totaling $16,320.00.
B. Fringe Benefits – Total: $30,157.00 FICA will be paid for all salaries: $144,370.00 x .0765 = $11,044.00. Unemployment cost is $31,000.00 x 3 x .03 = $2,790.00.
Retirement for full-time employees: $128,050.00 x .06 = $7,683.00. Health Insurance cost for full-time employees is the following:
Director: $375 x 12 months = $4,500.00. Case Manager: $345 x 12 months = $4,140.00.
2. Operating Expenses A. Staff Travel/Mileage – Total: $1,728.00 The staff is expected to travel around the county to conduct outreach, visit community sites and clinics, attend meetings and trainings/conferences, meet with county partners, and engage adults and older adults. The agency reimbursable rate is 0.445 and not the Federal rate of 0.575.
Program Director 330 miles x 0.445 = $147; Daily Subsistence $91.75 x 5 days = $458.75; Total $606.00.
Clinical Case Manager 230 miles x 0.445 = $102; Daily Subsistence $91.75 x 5 days = $458.75; Total $561.00.
Peer Support Specialist 230 miles x 0.445 = $102; Daily subsistence $91.75 x 5 days = $458.75; Total $561.00
B. Equipment Purchases – Total: $1,400.00 One computer package including printer, scanner, and software licenses will be purchased. The computer will be based in the administrative office and will be used to develop and maintain client databases in addition to performing administrative work connected to this program.
C. Client Transportation – Total $5,090.00 Due to the lack of transportation services in the county, transportation is provided for adults and older adults to participate in program services and activities.
Gas: $110.00 a month x 12 months = $1,320.00 Insurance: Automobile Liability per year for $1,310.00 Repair and Maintenance: Routine Maintenance for Van (oil change, tires, etc.) as needed $300.00 Van Rental for use of County Transportation Vans ($180.00 a month x 12 months) = $2,160.00.
D. Program Supplies & Materials – Total $132.00 6 first-aid kits will be purchased for the program space in case of a medical emergency. 6 x $22.00 = $132.00
E. Facility Expenses – Total $6,910.00 Monthly rent and utilities cost is necessary for the site location to provide the services and activities. The cost is pro-rated at 50% for Rent and Utilities because a separate contract covers the other 50% of the cost. Or the rent is calculated based off program FTEs and square footage of office suite.
Rent: $580.00 a month (pro-rated 50% of usage) $290.00 x 12 months = $3,480.00. Utilities: $300.00 a month (pro-rated 50% of usage) $150.00 x 12 months = $1,800.00. Repair/Maintenance: $80 a month (pro-rated 50%) $40 x 12 months = $480.00.
Janitorial Supplies: $60 a month (pro-rated 50%) $30 x 12 months = $360.00.
Liability/Property Insurance: $1,580.00 per year (pro-rated 50%) = $790.00.
F. Other – Total $11,524.00 IT/Electronic Health Record: License fees for EHR $150 annual fee x 5FTE staff using system = $750.00.
Employee Training: to provide supplies for professional development and orientation for staff.
$48.00 x 12 months = $576.00.
Dues and Subscriptions: to maintain memberships to organizations $100.00 x 12 months = $1,200.00.
Client Flex Funds: to provide financial support to adult and older-adult participants, pay bills, provide clothing, etc.
$90.00 per month x 12 months = $1,080.00.
Office Supplies: including binders, file folders, printer paper, toner, staples, etc. $100.00 per month x 12 months = $1,200.00 Phone and Internet Service: This service is needed to stay connected to participants, families, community collaborators and staff $120.00 per month x 12 months = $1,440.00
Postage: Includes mailing, postage of flyers, program announcements, fiscal reports, etc.
$90.00 x 12 months = $1,080.00.
Printing: to include flyers, registration forms, handouts, workshop information, binding etc.
$41.00 x 12 months = $492.00.
Recruitment & Advertising: to include hiring notices, screenings, special events $40.00 x 12 months = $480.00.
Sub-Contracting for Lawn and Parking lot: to maintain the appearance and safety of the outside area of the organization $70.00 x 12 = $840.00.
Curricula Cost: evidence-based Early Intervention curricula for adults and older adults: $1,450.00. Snacks: provided for groups, meetings, participants, etc. $78.00 x 12 months = $936.00.
3. Indirect Costs – Total $20,131.00 Indirect costs are budgeted at 10% based on the agency’s cost allocation plan: $201,311.00 x .10 = $20,131.00. Provide a percentage based on your agency’s cost allocation plan.
Total: $221,442
File details come from the government source that posted it. Updated .