Exh B(i)ASR - PR Ponce USDA APHIS PPQ - MRP Form 114 and 114A - UPDATED 9-8-2022.pdf

MRP FORM 114 and attachments (January 2017) Older versions of this form should not be used.

Agency/Program- USDA, APHIS, PPQ Date- 03/21/2019 (updated 9-8-2022) Briefly describe the responsibilities/mission of your work unit.- perform fruit fly trapping an services, conduct passengers and cargo inspections, conduct seeds and biotechnical inspections at specialized companies. Treatment agricultural products for exportation.

Containment facilities inspections. Delineated area needs to be close to airport area Mercedita airport for daily operations.

Delineated Area (City, State)- PONCE, PUERTO RICO Northern Boundary - Road #14 to Road #10 Southern Boundary - Road #10 to Road #1 to Road #2 to Road #12 Eastern Boundary - Road #123 to Avenida Padre Noel Western Boundary - Avenida Padre Noel to Road #585 to Road #2 to Road #123 to Avenida Las Americas to Road #14

Delineated area is that portion of a city, county or state your space needs to be within in order to meet the program’s mission requirements. The boundaries should be identified by roads, water bodies, county lines, etc., and form a complete loop. Mileage is not an acceptable delineated area. A map of the area with the delineated area highlighted is beneficial. First consideration should be in rural areas. (Rural Development Act of 1972). If located in urban area, you must include the Central Business District (CBD) or provide a justification for being outside the CBD. (EO12072)

Justification for delineated area (if more space is needed, attach separate sheet.):

- Delineated area is closest airport for our daily operations, less impact on employees to comply with employees’ relocation regulations, and is nearby all stakeholders.

Date required (if other than a continuing requirement)- February 2019

Estimated term of lease- ☐ 3 years ☐ 5 years ☒ 10 years ☐ years Termination rights after- 5 years

Hours of normal operation – Weekdays- 7:00 am – 4:30 pm Weekends-

What other times do you anticipate needing access to the space? 24/7 Normally, you will have 24 hour access to your space, but heating, ventilating, and air conditioning (HVAC), electrical service, and perhaps even elevator service may not be available in excess of 10 hours per weekday unless additional payment/arrangement is made.

Do you want janitorial services included in the lease? ☒ Yes ☐ No When should janitorial services be performed? ☒ During the day ☐ After normal hours* *Due to extra security requirements, after hours cleaning is more expensive and would therefore require additional funding.

Cyclical painting - Common areas are generally repainted every 3 years and leased areas are repainted every 5 years. Do you require a different painting schedule? ☒ Yes How often? 3 years ☐ No

Cyclical carpet replacement – Carpeting is generally replaced every 10 years, unless it wears prematurely. Replacement of carpeting damaged by the Government must be paid for by the Government. Do you require a different carpet replacement schedule?

☐ Yes How often? ☒ No

Do you have equipment such as power files, a safe, large copy machines, central file rooms or libraries, which may require additional floor load requirements? ☒ Yes ☐ No If yes, list equipment size, weight, and anticipated location/room, if known- 1 large copier/Xerox machine (60” x 28”, 4 large file cabinets of 4 doors (36” x 18” x 50”), 3 supplies cabinets (36” x 18”)

What agencies, if any, should you be located near- None What agencies, if any, should you not be located near- None Will interior columns cause a problem? ☐ Yes ☒ No Can the space be divided between floors? ☒ Yes ☐ No

U.S. Department of Agriculture Marketing and Regulatory Programs Agricultural Marketing Service Animal and Plant Health Inspection Service Grain Inspection, Packers and Stockyards Administration

MRP FORM 114A

(SPACE REQUIREMENTS QUESTIONNAIRE)

http://www.gsa.gov/portal/content/101029 http://www.gsa.gov/portal/content/101580

Can the space be divided by a common hallway? ☒ Yes ☐ No Does the space need to be on a particular floor? ☒ Yes ☐ No Which floor? Ground floor Explain- For easier access to equipment, supplies, and we will need a cleaning space.

Lenel Security System (APHIS offices only) will be used? ☒ Yes ☐ No Additional security requirements-

Do you require a backup generator (hook-up)? ☒ Yes ☐ No

Do you require a flag pole? ☐ Yes ☒ No

Departmental Regulation 1620-002, dated May 17, 2004, “USDA Space Management Policy”, provides for the following:

“Field offices will be designed utilizing an open space concept with minimal architectural barriers between agencies. Private offices should be kept to a minimum. To the greatest extent possible, modular or systems furniture should be used to accommodate workflow and employee privacy.”

In accordance with AGPMR ADVISORY No. 16-01, dated February 4, 2016, “Space Utilization Rate Policy”, it is USDA’s policy goal to not exceed a maximum 150 UR in all USDA leased, owned, and General Services Administration (GSA) assigned office space occupied by USDA.

Personnel Count: The denominator of the UR calculation consists of the organization’s total personnel count. This is the total number of:

a) Full and part-time employees who are permanently assigned to the office facility;

b) Seasonal hires, interns, and other temporary staff if they predominately work in the office and are employed for three months or longer;

c) Individuals who telework less than five days a week but are permanently assigned to the location;

d) Resident contractors whose primary work location is the facility in question. The term “resident contractor” excludes janitorial staff, construction workers, movers, security guards, and all other contractors who do not work from a desk and are not typically considered “office workers.” USDA also includes in this category all State, county and local government employees, and non-federal partners and local cooperators.

Concept drawings of space(s) provided/attached. ☐ Yes ☒ No

Name and phone number of Program contact(s) authorized to approve Design Intent Drawing(s). Albert Roche, 787-565-5261 787-709-4959, 787-709-4957

If you have any potential properties you would like Realty to look into further please provide details here or attach a separate document to your requirements package.

http://www.ocio.usda.gov/directives/doc/DR1620-002.htm http://www.dm.usda.gov/pmd/docs/Advisory_14-01_Space_Utilization_Rate_Policy.pdf

SPACE REQUIREMENTS SUMMARY TABLE (see additional Excel attachment)

PLEASE COMPLETE EXPANDED QUESTIONNAIRE FOR EACH ROOM TYPE LISTED IN THE TABLE ON THE PREVIOUS PAGE. ONLY PRINT AND FORWARD THE PAGES THAT APPLY. YOU MAY DELETE UNNEEDED PAGES. THE SQ. FT.

IN THE TABLE ABOVE MUST MATCH THE SQ. FT. PROVIDED IN THE FOLLOWING PAGES.

OFFICE SPACE

Office space is designed to provide an acceptable environment which is suitable for standard office operations and includes adequate lighting, heating ventilation and air conditioning (HVAC), floor covering, finished walls, window dressings, and accessibility. Office space may consist of a large open area (preferred) or be partitioned into rooms. Closets, reception areas, and copy/mail room(s), created within the office space are classified as office space. Private offices should be kept to a minimum.

Total amount of office space required- 864 sq. ft. (Sum of private offices, employee work stations (open area), reception area, and copy/mail room.)

Adjacency Requirement(s) (explain)

Employee workstations: Systems furniture: ☒ Yes How many? 13 workstations ☐ No

Stand-alone desk(s): ☒ Yes How many? 1 ☐ No

The following special requirements may be considered above standard and may require a lump-sum payment. Please check if required and explain if necessary.

☒ Observation windows and/or sidelight glass panels in private offices. 3

☒ Noise reduction required, i.e. insulation in walls and ceilings.

OIC and Administrative offices, huddle room, and Conference room

☒ Coat closet(s). Conference room.

☒ Dedicated electric outlets. How many? 45

☐ Lighting levels in excess of 50 foot-candles at desk height.

☒ Reception area. 1 ☒ Doorbell ☒ Intercom ☐ Pass-through window ☒ Counter ☐ Strike Release

☐ Security partitioning (slab to slab, wire mesh, etc.) required in specific areas. (explain)

☒ Security requirements (i.e. alarms, special locks). (explain) 3 special locks:

1 for Main entrance 1 for Employees’ access gate 1 for Secondary entrance 2 alarms:

1 for Main entrance 1 for Secondary entrance

☒ Interior office door locks. 4 1 for SPPQO 1 for Administrative area 1 for Nursing room 1 for Light Industrial Space

Specifics- Sound masking system for the OIC and Administrative Offices, Conference room, and Huddle room

316 348 100

GENERAL OFFICE STORAGE SPACE

General office storage space is used for office supplies and normally has finishes similar to or the same as the office space.

Total amount of general office storage space required- 120 sq. ft.

☒ Adjacency Requirement(s). (explain) within office space.

The following special requirements may be considered above standard and may require a lump-sum payment. Please check if required and explain if necessary.

☒ Flooring other than carpeting. Type of flooring tiles

☒ Door lock

☐ Floor load capacity exceeding 50 lb. /sq. ft.

☐ Security partitioning (slab to slab, wire mesh, etc.) required. (explain)

Specifics- General office supplies, and equipment.

SECURED STORAGE ROOM

General office storage space is used for office supplies and normally has finishes similar to or the same as the office space.

Total amount of general office storage space required- 200 sq. ft.

☒ Adjacency Requirement(s). (explain) within office space, close to the cubicles area.

The following special requirements may be considered above standard and may require a lump-sum payment. Please check if required and explain if necessary.

☐ Flooring other than carpeting. Type of flooring

☐ Door lock

☐ Floor load capacity exceeding 50 lb. /sq. ft.

☐ Security partitioning (slab to slab, wire mesh, etc.) required. (explain)

Specifics-

CONFERENCE/TRAINING ROOM

This is space used for training or hearings and includes supplemental HVAC and/or built-in special equipment such as blackout drapes, lighting controls, mounted projection equipment, and acoustical treatment. Frequency of use should determine the need and size of this space.

Total amount of conference/training space required- 220 sq. ft. (Average attendance equals 20 sq. ft. per person)

☐ Adjacency Requirement(s). (explain)

☒ Government owned property (provided by the agency) to be installed by the Lessor (list below). Tab to add more rows.

Example:

- LAN conducts for Smart TV Screen

- Wi-Fi service/access

The TI allowance (general and customization components) may be used only to pay for items that are real property, or which become real property when attached or affixed to the building. The TI allowance is not available to fund personal property such as furniture, microwaves, refrigerators, artwork, personal computers, audiovisual equipment, televisions for conference rooms, phone handsets, or physical relocation expenses of personal property.

The following special requirements may be considered above standard and may require a lump-sum payment. Please check if required and explain if necessary.

☒ Separate HVAC zone controls in order to maintain adequate ventilation and temperatures when occupied by 20 Persons.

☒ Telephone service. Number of outlets 3

☒ Data service. Number of drops 15

☒ Special lighting (track, indirect, recessed) 2 track

☒ Dimmer switch 2

☒ Electrical outlets. How many at ☒ counter top height 3 ☒ standard height 3 ☒ floor 15

☐ Acoustical wall treatment

☒ Noise reduction required, i.e. insulation in walls and ceilings? Yes

☐ Blackout drapes

☐ Folding partition/accordion door

☒ Equipment/furniture storage closet. Dimensions 6 feet x 3 feet

☐ Coat closet(s)

☐ Counter/Cabinets/Sink/Backsplash (describe length, width, material, etc.)

Sink type: ☐ Single Bowl ☐ Double Bowl

☐ Upper cabinets ☐ Lower cabinets

☐ Non-standard backsplash: (describe length, width, height, material, etc.)

☐ Garbage disposal: ☐ Household ☐ Special Horsepower-

☐ Spray nozzle ☐ In sink ☐ Industrial ☐ Handheld Sprayer

NURSING MOTHERS ROOM

This space is designed for the physical welfare of nursing mothers, and IS NOT to be used as a sick room.

Total amount of nursing mother space required- 80 sq. ft.

☒ Adjacency Requirement(s) (explain) within office space.

The following special requirements may be considered above standard and may require a lump-sum payment. Please check if required and explain if necessary.

☒ Door lock 1

☒ Counter/Cabinets/Sink/Backsplash (describe length, width, material, etc.) 6’ x 3’ x 2.5’, 4” backsplash Material: mix wood and PVC

Sink type: ☒ Single Bowl ☐ Double Bowl

☒ Upper cabinets ☒ Lower cabinets

☐ Spray nozzle ☒ In sink ☐ Handheld Sprayer

☒ Electrical outlets. How many at counter top height 2 How many at standard height 2

☒ Small refrigerator (Must be Government provided) 1

BREAK ROOM

This space is intended for storage, preparation, and consumption of food and MUST NOT be used for non-related storage or activities.

Vending machines are also allowed.

Total amount of break room space required- 200 sq. ft.

☐ Adjacency Requirement(s) (explain)

The following special requirements may be considered above standard and may require a lump-sum payment. Please check if required and explain if necessary.

☒ Tile or vinyl floor

☒ Counter/Cabinets/Sink/Backsplash (describe length, width, material, etc.) 6’ x 3’ x 2.5’, 4” backsplash Material: mix wood and PVC

Sink type: ☐ Single Bowl ☒ Double Bowl

☒ Upper cabinets☒ Lower cabinets

☐ Non-standard backsplash: (describe length, width, height, material, etc.)

☒ Garbage disposal: ☐ Household ☐ Special Horsepower- 2 HP

☐ Spray nozzle ☒ In sink ☐ Industrial ☐ Handheld Sprayer

☒ Plumbing consistent with use: Drain size- 3 1/2”

☒ Electrical outlets. How many at counter top height 6 How many at standard height 6

☐ Exhaust fan: Speed- CFM ☐ vented or ☐ not vented to the outside

Government/employee provided (may require a dedicated circuit):

☒ Microwave ☒ Refrigerator ☐ Coffee maker ☒ Other small appliances for intermittent use, water fountain

☒ SERVER ROOM/CLOSET OR ☐ DATA CENTER (select one)

This space is used for housing computer equipment and includes special features such as humidity and temperature control, may have raised flooring and extensive power requirements. Walls and ceiling will have a noise reduction coefficient of 0.65 or better. Acoustical tile fastened to the surface will normally provide the required noise reduction.

Total amount of server room space required- 194 sq. ft. (74 s.f. Server Room and 120 s.f. IT Storage/Work Space)

☐ Adjacency Requirement(s) (explain)

☐ Government specific/special requirements attached for ☐ Data ☐ Telecom

☒ Security requirements (i.e. alarms, special locks) (explain) lock key

☐ Government owned property (provided by the agency) to be installed by the Lessor (list below). Only include items not listed on Government specific/special requirements attachment. Tab to add more rows.

Example: Special shelving

The TI allowance (general and customization components) may be used only to pay for items that are real property, or which become real property when attached or affixed to the building. The TI allowance is not available to fund personal property such as furniture, microwaves, refrigerators, artwork, personal computers, audiovisual equipment, televisions for conference rooms, phone handsets, or physical relocation expenses of personal property.

The following special requirements may be considered above standard and may require a lump-sum payment. Please check if required and explain if necessary.

☐ Agency IT/Telecom requirements attached.

☐ Raised floor: Height-

☐ Under-floor cooling system

☐ Counter/Cabinets (describe length, width, material, etc.) ☐ Upper cabinets ☐ Lower cabinets

☐ Floor drain

☐ Noise reduction required, i.e. insulation in walls and ceilings.

☐ Anti-static ☐ carpet ☐ tile is required

☐ Sealed concrete floor is required

☒ HVAC capable of maintaining an operating environment for the computer equipment which is compatible with manufacturer's recommendation

- Temperature will be maintained in a range from a minimum of 65 to a maximum of 80 degrees F.

- A humidity range will be maintained in a range from 20 to 60 percent.

- Temperatures and humidity ranges will be maintained 24 hours a day, 7 days a week.

☐ Separate, dedicated electrical panel controlling equipment within the room

☐ Special electrical service (220V, 30Amp Standard: ☐ 30Amp ☐ 50Amp)

☐ Isolation transformers

☒ Emergency shutdown control switches. An emergency shutdown control needs to be installed to provide manual control over the equipment power and the air conditioning Yes

☐ Emergency power supply

☐ Uninterrupted Power Supply (A power source from a constant, self-contained source that is not affected by commercial power failures or fluctuations. Power is switched over and supplied for at least sufficient time for an orderly shutdown to prevent data loss)

☐ Convenience-type electrical outlets for test equipment: How many at counter top height How many at standard height

☒ Telephone service. Number of outlets 1

☐ Data service. Number of drops

☐ Cable runs to remote terminals: Number of Personal Computers-

☐ Audible and visual alarms

☐ Dead bolt lock

☐ Push-button combination lock on entry door

☒ Window in door 1

☒ Local Area Network (LAN) Closet 1

☒ Local Area Network (The connecting or clustering of several computer terminals by means of data cable for the purpose of accessing multiple storage disk drives, printers, etc. among a group of users in a local area The area must be with limited access or restricted area

☒ Wide Area Network (Systems/data circuits which provide or accept data intrastate/interstate Internet service to connect to USDA network

☒ Satellite/Radio Move Huge service satellite antenna to new location

☐ Wet pipe sprinkler protection

☐ Supplemental Halon fire suppression system

☐ Dry sprinkler protection

Name and phone number of Agency/Program Contact(s) for:

IT: Antonine Germeille, PH: 305-492-1890, email: Antoine.G.Gemeille@aphis.usda.gov Telecom: Jack Tiger, PH: 919-855-7146, email: Jack.M.Tiger@aphis.usa.gov Security: Christian Lee, PH: 919-855-7012, email: Christian.H.Lee@aphis.usda.gov mailto:Antoine.G.Gemeille@aphis.usda.gov mailto:Jack.M.Tiger@aphis.usa.gov

SCIENTIFIC SUPPORT/LABORATORY SPACE

This space includes built-in equipment and utilities required for qualitative and quantitative analysis of matter, experimentation, and the processing of materials. Items used for human consumption MUST NOT BE stored in this room.

Total amount of laboratory space required 120 sq. ft.

☐ Adjacency Requirement(s) (explain)

Describe type of work that will be performed in this area PPS laboratory, seized material and contraband inspection and disposal.

Interception/Pests identification.

☒ Government owned property (provided by the agency) to be installed by the Lessor (list below). Only include items not listed on special requirements attachment. Tab to add more rows.

Example: Lab table(s) Large industrial garbage grinder for contraband disposal

Drain size 3 ½” and 2 HP.

The TI allowance (general and customization components) may be used only to pay for items that are real property, or which become real property when attached or affixed to the building. The TI allowance is not available to fund personal property such as furniture, microwaves, refrigerators, artwork, personal computers, audiovisual equipment, televisions for conference rooms, phone handsets, or physical relocation expenses of personal property.

Flammable or hazardous storage ☒ Yes ☐ No If yes, describe materials and quantities to be stored:

Name of material Quantity of material Special storage requirements alcohol 8 gallons Fire safety cabinet

Comments-

Volumes of chemicals flushed down the drains on a weekly basis:

Chemicals Gallons per week Special storage requirements

Comments-

The following special requirements may be considered above standard and may require a lump-sum payment. Please check if required and explain if necessary.

☒ Special floors such as quarry tile, gratings, epoxy, or chemical resistant Quarry tile

☐ Special color for floor

☐ Special wall, grid or ceiling colors and/or matte finish

☒ Plumbing consistent with use: Drain size- 3 ½ ”

☐ Floor drains with ☐ sediment trap and ☐ sump ☐ sump pump: Drain size-

☒ Counter/Cabinets/Sink/Backsplash (describe length, width, material, etc.) 8’ x 3’ x 3’, material: stainless steel

Sink type: ☐ Single Bowl ☒ Double Bowl

☒ Upper cabinets☒ Lower cabinets

☐ Non-standard backsplash: (describe length, width, height, material, etc.)

☒ Garbage disposal: ☐ Household ☒ Special Horsepower- 2 HP

☐ Spray nozzle ☐ In sink ☐ Industrial ☐ Handheld Sprayer

☒ Microscope drop(s) down (29”) counter 2

☐ Emergency shower (Per attached specifications)

☒ Emergency eyewash station (Per attached specifications) See attached specifications

☒ Shower/Locker Room Number of showers 0 Number of lockers 14

☐ Stove

☐ Special HVAC to treat and exhaust noxious or otherwise offensive gases, higher levels of fresh air (up to 100 percent fresh air), and special temperature control (up to +/- 2 degrees)

☐ Negative air pressure

☐ Fume hood: Size- or Exhaust fan with screen: Speed- CFM ☐ vented or ☐ not vented to the outside

Provided by: ☐ Government ☐ Lessor

Maintenance of fume hood and exhaust fan will always be the Lessor’s responsibility.

☐ Unisex restroom

☐ Steamer sterilizer ☐ Outdoor ☐ Indoor

☐ Special lighting

☒ Telephone service. Number of outlets 1

☒ Data service. Number of drops 1

Name and phone number of Agency/Program Contact(s) for:

Health and Safety: Gerald L. Campbell, PH: 919-855-7308, Gerald.L.Campbell@aphis.usda.gov

LIGHT INDUSTRIAL SPACE

This space shares some or all of the characteristics of warehouse space, but differs with the inclusion of one or more of the following features: HVAC, humidity control, special power, and a light level equal to or slightly less than office space. Examples are: product classifying laboratories, locker rooms, workshops, canopy areas, loading docks and shipping platforms.

Total amount of light industrial space required- 500 sq. ft.

☒ Adjacency Requirement(s) (explain) within property, loading and unloading equipment

Describe type of work that will be performed in this area-

☒ Government owned property (provided by the agency) to be installed by the Lessor (list below). Tab to add more rows.

Example: Lockers shelves Independent A/C air extractor (exhaust fan)

The TI allowance (general and customization components) may be used only to pay for items that are real property, or which become real property when attached or affixed to the building. The TI allowance is not available to fund personal property such as furniture, microwaves, refrigerators, artwork, personal computers, audiovisual equipment, televisions for conference rooms, phone handsets, or physical relocation expenses of personal property.

Flammable or hazardous storage ☒ Yes ☐ No If yes, describe materials and quantities to be stored:

Name of material Quantity of material Special storage requirements alcohol air extractor (exhaust fan) Cuelure air extractor (exhaust fan) Methyl eugenol air extractor (exhaust fan) Trimedlure air extractor (exhaust fan)

Comments-

The following special requirements may be considered above standard and may require a lump-sum payment. Please check if required and explain if necessary.

☐ Security requirements (i.e. alarms, special locks) (explain)

☐ Janitorial service

☐ Minimum ceiling height-

☒ Counter/Cabinets/Sink/Backsplash (describe length, width, material, etc.) 8’ x 3’ x 3’, material: stainless steel

Sink type: ☐ Single Bowl ☒ Double Bowl 124”(w) x 36” (l)

☒ Upper cabinets ☒ Lower cabinets

☐ Non-standard backsplash: (describe length, width, height, material, etc.)

☐ Garbage disposal: ☐ Household ☐ Special Horsepower-

☒ Spray nozzle ☒ In sink ☐ Industrial ☐ Handheld Sprayer

☐ Emergency shower (Per attached specifications)

☒ Emergency eyewash station (Per attached specifications) 1

☐ Shower/Locker Room Number of showers Number of lockers

☒ Floor drains with ☒ sediment trap and ☐ sump ☐ sump pump: Drain size- 4”

☒ Hose bib ☐ Inside☒ Outside 1

☐ Laundry sink ☐ with hot and cold water

☐ Mop sink ☐ with hot and cold water

☐ Ceiling fan(s) How many?

☒ Exhaust fan(s): Speed- 30 CFM ☒ vented or ☐ not vented to the outside How many? 2

☒ Telephone service. Number of outlets 1

☐ Data service. Number of drops

☐ HVAC equivalent to office space

☒ 120V, dedicated electrical outlets How many? 4

☐ Special electrical service (220V, 30Amp Standard: ☐ 30Amp ☐ 50Amp)

☐ Lighting in excess of 10 foot-candles

☐ Floor load capacity exceeding 100 lb. /sq. ft.

☒ Tile or other finished floors (more than sealed concrete)

☒ Shelving

☐ Special fire protection features

☐ Automatic fire sprinkler

☒ Air curtain 1

☐ Plastic weather curtain

☐ Forklift bay ☐ Forklift charger

☒ Loading dock(s). How many? 1

- Size of trucks that will be accommodated- F150

- Turning radius-

- Dock height(s)-

- Dock(s) must be enclosed/covered ☒ Yes ☐ No

- Dock freight elevator ☐ Yes ☒ No

- Loading lights ☒ Yes ☐ No

WARE YARD

This is open space used for storage of vehicles, equipment, or materials and may or may not be fenced and lighted.

Total amount of ware yard required in 2,500 sq. ft. or acres.

☐ Adjacency Requirement(s) (explain)

Ware yard located immediately adjacent to building where office is located? ☒ Yes ☐ No

Describe type of work that will be performed in this area-

☒ Vehicle Parking. Provide type and number of vehicles in parking section of this form.

☒ Government owned property (provided by the agency) to be housed (list below). Tab to add more rows.

The following special requirements may be considered above standard and may require a lump-sum payment. Please check if required and explain if necessary.

☐ Gravel ☒ Concrete ☐ Asphalt

☒ Hose bib 2

☒ Special drainage 4 Drain size 12” ☒ Material to be drained rain water, sediments

☐ Lighting in excess of 3 foot-candles

☐ Canopy - Size:

☒ Fence - Height: 6’

☐ 3 strand barbwire

☒ Pedestrian gate in fence

☒ Vehicle gate in fence ☐ Manually ☒ Automatic ☐ Gate size

☐ Security requirements (i.e. alarms, special locks) (explain)

PARKING

Parking is covered under the Federal Property Management Regulation 41 CFR, 102-74.300 & 305 and MRP Directive 5400.2.

General employee parking will not be paid from the rent appropriation unless supplied as part of a lease (i.e., where the Lessor offers parking at no cost as part of the deal, not in response to a requirement in the solicitation for offers that results in a specifically stated charge for parking spaces). Exceptions are explained in MRP Directive 5400.2.

INSIDE PARKING

Inside parking is space used for parking of Government vehicles which is other than in an outside lot and includes garages, rooftop (may not be covered) and deck parking areas.

Number of spaces required: GOV

☒ Space must be located on-site OR ☐ Space must be within walkable ½ mile of offered space

☒ Reserved GOV parking. Number of spaces: 6

☐ Warehouse parking. Number of vehicles Type of vehicle(s) .

☐ Covered parking (not rooftop)

☒ Security measures are required, as follows- high fence 6’

OUTSIDE PARKING

Number of spaces required: GOV

☐ Space must be located on-site OR ☐ Space must be within walkable ½ mile of offered space

☐ Reserved GOV parking. Number of spaces

☐ Ware yard parking. Number of vehicles Type of vehicle(s) .

☐ Security measures are required, as follows-

EMPLOYEE AND VISITOR PARKING

A minimum of 14 employee public parking spaces must be available within a walkable ½ mile of offered space.

A minimum of 4 visitor public parking spaces must be available within a walkable ½ mile of offered space.

PUBLIC TRANSPORTATION

☐ Satisfactory public transportation must be available within a walkable ½ mile of offered space.

http://www.aphis.usda.gov/library/directives/pdf/mrp5400_2.pdf http://www.aphis.usda.gov/library/directives/pdf/mrp5400_2.pdf

EXISTING SPACE

Basic Information

1. Would the agency like to remain in their current space if possible? Yes ☐ No ☒ (explain) Unsafe conditions since 2012 worsened after hurricane Maria.

2. Is the agency satisfied with the current space and space configuration? Yes ☐ No ☒ (explain) Not enough space for the

PPQ Offiers, PPQ Technicians, storage, laboratory and plant pest survey Technician.

3. Has the Lessor’s performance been acceptable? Yes ☐ No ☒ (explain) Has not corrected any other problems, leaking roof (ceiling), leaking water from the walls, and to the electrical panel, restroom, mold, and others areas.

4. Are there any outstanding maintenance issues that the agency would like addressed at your existing space?

Yes ☒ No ☐ (explain) Unsafe conditions since 2012 worsened since hurricane Maria. Water leakage from the ceiling and walls, into the areas, electrical panel, restrooms, mold in the offices. Electrical blackouts.

Existing Space Modifications

5. List of requirements for the current space, in the event the agency remains at the same location:

a. Re-Paint Yes ☐ No ☒ (explain)

b. Re-Carpet Yes ☐ No ☒ (explain)

c. Security Changes Yes ☐ No ☒ (explain)

d. Additional Needs The employees’ work space is not adequate due to a very limited space and no room for expansion. At this moment our 3 PPQ Officers, the OIC, and neither the Plant Pest Technician (PPS) do not have sufficient work space as recommended by APHIS standards. No room for conferences, trainings, meetings, etc.

GSA Public Buildings Service

Categorical Exclusion Checklist

This form MUST be fully completed and signed by the Program's Safety Officer

Action Name: Ponce Work Unit Office Action Location: Ponce, Puerto Rico Action Description (check one): Establish ☐ Expand ☒ Relocate ☒ Renew ☒ Category (check one): Office ☒ Warehouse ☐ Lab ☐

ALL CHECKLIST CATEX ACTIONS YES NO NEED DATA

A. Is the action likely to be inconsistent with any applicable Federal, State, Indian tribal, or local law, regulation, or standard designed to protect any aspect of the environment? ☐ ☒

COMMENTS:

B. Is the action likely to have results that are inconsistent with locally desired social, economic, or other environmental conditions?

C. Is the action likely to result in the use, storage, release and/or disposal of toxic, hazardous, or radioactive materials, or in the exposure of people to such materials?

D. Is the action likely to adversely affect a significant aspect of the natural environment?

E. Is the action likely to adversely affect a significant aspect of the socio-cultural environment?

F. Is the action likely to generate controversy on environmental grounds?

G. Is there a high level of uncertainty about the action’s environmental effects?

H. Is the action likely to do something especially risky to the human environment?

I. Is the action part of an ongoing pattern of actions (whether under the control of GSA or others) that are cumulatively likely to have adverse effects on the human environment?

J. Is the action likely to set a precedent for, or represent a decision in principle about, future GSA actions that could have significant effects on the human environment?

K. Is the action likely to have some other adverse effect on public health and safety or on any other environmental media or resources that are not specifically identified above?

CONCLUSIONS:

The action is a CATEX and requires no further environmental review.

The action is a CATEX but requires further review under one or more other environmental authorities.

The action requires an EA.

The action requires an EIS.

Program Safety Officer Date Realty Specialist Date

Conclusion Comments:

References:

Interagency Security Committee Facility Security Level Determination Matrix

Factor

Points

Score 1 2 3 4

Mission Criticality

LOW

MEDIUM

HIGH

VERY HIGH 1

Symbolism LOW MEDIUM HIGH VERY HIGH 2

Facility Population

< 100

101–250

251–750

> 750 1

Facility Size

< 10,000 sq. ft. 10,001–

100,000 sq. ft.

100,001–

250,000 sq. ft.

> 250,000

sq. ft. 1

Threat to Tenant Agencies

LOW

MEDIUM

HIGH

VERY HIGH 1

Sum of above

Facility Security Level

I:

5–7 Points

II:

8–12 Points

III:

13–17 Points

IV:

18–20 Points

Preliminary FSL I

Intangible Adjustment

Justification: + / - 1 FSL

Final FSL I

To use the FSL matrix, each of the factors is examined and a point value assigned based on the provided scoring criteria. The points for all factors are then added together and a preliminary FSL is identified, based on the sum. The assessor may then consider any intangibles that might be associated with the facility. An adjustment to the FSL may be made (and documented) accordingly, and a final FSL determined.

Matrix resource from: The Risk Management Process for Federal Facilities, ISC Standard http://www.dhs.gov/sites/default/files/publications/ISC_Risk-Management-Process_Aug_2013.pdf http://www.dhs.gov/sites/default/files/publications/ISC_Risk-Management-Process_Aug_2013.pdf http://www.dhs.gov/sites/default/files/publications/ISC_Risk-Management-Process_Aug_2013.pdf