Exh B - Program of Requirements (POR).pdf

FEMA Region II, Bayamon Puerto Rico

Distribution Center Disaster Lease Conversion

Program of Requirements

1/24/2024

Executive Summary of Space needs Total Warehouse space requirement: 118,607SF

Hato Tejas Industrial Park Lot 2 – Barrio Hato Tejias, 140 Calle A Bayamon, P.R.

00959

Warehouse space needs:

Delineated Area:

North: Catano East: Guaynabo South: Aguas Buenas West: Toa Alta Delineated Area Restrictions:

Acceptable Flood Zones: Flood Zone X Facility must withstand CAT 4 Hurricane and Tornado Distance building must be away from a fault line

SFTYPE OF SPACE

116,533WAREHOUSE

2,074OFFICE

Executive Summary of Space needs

Bayamon Office Space Needs

Notes Usable Square

Feet MeasurecirculationUnitsMeasurement (Square Feet)Space includes circulation2,074 Grand Total PFT180 36536Open office workspace FEMA Reservist (work bench style)324 36936Open office workspace

504 Total 1,461 Space Sub-total

613 1.42Total Circulation 2,074 Total

Conference Rooms 282 281.51281.58 seats

282 Total Quiet Rooms

75 7511 per 40 employees (75 SF)2 Seats 75 Total

Joint Use Space 200 20011 per 190 employees (600 SF)Pantry 100 1001Support SpaceArchive File/Mapping room

2 guards to occupy200 2001Support SpaceSecurity Check-in/Waiting 100 1001IDF ClosetsIDF Closets 600 Total

• Special External Adjacency Requirements

– Distance in miles to airport: 15.5 Miles

– Distance in miles to major roadway/highway: 3 miles

• Rack Type and Size

– Selective Pallet rack system (Single Rack)

• Racking Height 25’

• How commodities will be stored:

– Palletized

• Building Specifics

– Space must be contiguous

– 35’ minimum ceiling height requirements

– 12’ minimum aisle way width

– No special HVAC requirements

– No climate controlled storage requirements

– Space should be single tenant facility

• Specifications of Forklift to be used:

– Size/Dimensions: 5K Sit downs and 3K stand up

– Weight: 5K and 3K stand up lifts

– Fuel type: Propane and Electrical (Propane fuel tanks are stored in cages)

• Loading Dock Requirements:

– Minimum number of docks: 25

• Type of dock: open with canopy roof

• Min. dock height: 12’

• Vehicle Restraint system required: None

• Electric and Manual operated dock doors

• Power and Data required at dock door: Yes

• Staging area required adjacent to dock: Yes; 400 SF

• Parking Requirements:

– 32; 15 GOV spaces

– Length and Turning radius for trucks/trailers: 62,500 SF

• Ware Yard Requirements:

– 3.8 Acres does not need to be covered (space will require run off /drainage)

• Garage/ Service Maintenance Area:

– Maintenance space needs: 10,000 SF of outside space

– Maximum height of vehicles to be in space: 15’ Height

– Length and turning radius required for trucks/trailers: 20’

– Maximum weight of vehicles: 26,000 pnds

– Special vehicles: MERS (Mobile Emergency Resource Support) MCOVS (Mobile

Communications Operating Vehicles)

– Type of Maintenance: Regular maintenance

– Special Electrical requirements: 120/240 Single Phase

– Required Lightning: Ceiling Lighting

– Ventilation requirements: Ceiling Fans 20’

– Does space require vehicle exhaust extraction system: No

The Federal Security Plan that provides an overview of physical security requirements:

– Interagency Security Committee (ISC) Facility Security Level (FSL) III Requirements shall govern.

– Physical Security of site assessment will be conducted during market survey.

– Contract documents including but not limited to construction drawings and correspondence shall not disclose the use of any FEMA space.

– Camera; placement and quantity will be provided when conceptual drawings are given

* Copy of the baseline FSL III will be provided as an additional attachment

Region II: Security Requirements

FEMA Furnishings Open floor plan Collaborative Space Mobile Furniture 36 sq. ft. desks Mobile Pedestals Collaboration Rooms

FEMA IT Enablers – AgilQuest Seat Management system usage

Enterprise reservation software for flexible desks, hoteling and meeting rooms.

Avaya 9611 Phone Delivers high-definition audio that can increase productivity by reducing fatigue and provides easier-to-understand multi-party calls using the wideband audio codec in the handset and headset.

Avaya One-X Communicator Manage voice, video, voicemail, audio/video conferencing, directories, and communication history.

Initiate instant messaging and email all using one interface all using one interface.

MS Lync Lync service lets you connect with others through instant messaging (IM), video calls, and online meetings.

Adobe Connect Allows the user to share online meetings, presentations, training courses and events over the Internet.

Telework & VPN VPN remote network access using the FEMA VPN two-factor access.

Telework is an alternative work arrangement for employees to conduct all or some of their work away from the primary workplace.1/24/2024

Collaborative Environment

Program of Requirements

• After Hours HVAC

– Security Check-in Area and Server Rooms. These spaces will run continuously for the life of the lease

(24/7/365). Server Rooms also include satellite equipment rooms which are necessary for distribution of IT and AV services within the lease. The quantity of these satellite IT/AV spaces will depend on the layout of the building. The above spaces are listed in the Executive Summary of Space Needs as:

• Security Check-in/Waiting

• Server Room/IT

– The remainder of the leased space zoned so FEMA space may be metered independent of other building tenants and operated 24/7 in the event of a major disaster.

POR Addendum

• Fire Control Systems

– The following spaces shall have a double interlock pre-action fire control system designed in accordance with NFPA 13 and NFPA 2001 or the most current codes using clean agent inert gas in addition to a wet sprinkler system.

• Electronic Communication Room

• Server Room/IT

• Vertical Transportation

– Elevators and stairs opening directly into FEMA leased space, shall be secured by a HSPD-

12 access control card system if they can be initially accessed from outside FEMA controlled space.

– A freight elevator is required. Proximity to the loading dock is highly desirable.

– The loading dock must include a dock leveling device integral to the dock.

• Facilities Management

– All restrooms shall include “sharps” containers for ABAS/ADA compliance.

– Lessor shall provide a public address system which is accessible via password protected telephone dial-in as well as via a dedicated microphone at the security desk.

– Resilient floor used in Server/IT Electronics Communication Rooms shall be anti-static and be grounded

– Drinking fountains shall include water bottle filling stations.

– Paper products provided for break rooms. This requirement is to facilitate the 24/7 occupancy of the space for employees that may not leave the facility to obtain sanitation products to their personal use.

– Key schedule. DHS Instruction Manual 121-01-017-01, Physical Security Construction and Equipment Specifications Instruction Manual, Mar 21, 2015, para. SP-5 requires UL 437 and BHMA/ANSI A156.3, Grade-A certified, high-security locks with approved cylinder housing for LAN rooms, server rooms and perimeter doors.

• Disaster Operations Support

– FEMA has a situational need for a minimum of 80 extra surface parking spaces to accommodate DHS elements that will utilize the tenant's facility during increased readiness or response. The spaces must be contiguous and capable of parking vehicles the size and weight of a Semi-Tractor Trailer with sleeper unit. The parking shall have unobstructed views to the sky. This parking must also be close enough to the building that cables maybe run from the trucks to the building and into the surge operation spaces.

• A mix of Cisco 4510 and 3850 switches will be placed in the telco closets. Rack mounted UPS (Uninterrupted Power Source) will be installed, too.

CONNECTIONS AND THE PHONE SYSTEM

• Network connectivity to the FEN will consist of an AT&T OneNet circuit and a Verizon OneNet

Circuit.

• All network connections will be capable of supporting VoIP and VDI equipment. The entire office will use state-of-the-art Cisco VoIP phones (7841s) supported by a Cisco Unified Call Manager (CUCM) telephone system housed at Mt. Weather. At the Regional office, a CUCM Subscriber Server, a survivable router, and voice gateways (for analog services) will be installed to reach back to Mt. Weather. If the WAN drops, for any reason, call processing would be performed by a CUCM Subscriber Server utilizing local telecom wirelines.

RACKS AND POWER

• The number of UPS units required for this space will be one for each IDF/MDF. Racks will be provided by the general contractor. FEMA will need 3 to 4 racks per IDF/MDF.