Exh B - Building and Space Guidelines (Rev6).pdf

EXHIBIT B

BUILDING/SPACE GUIDELINES FOR AOD/Facilities

LESSOR______ / GOVERNMENT______

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The building and space requirements below are guidelines to building and space information that may be required for the market research and Solicitation for Offer (SFO) documentation.

1) Location of Office and Building Structure:

a) Upon approval from the Secret Service and their internal stakeholders (Office of Investigations, Administrative Operations Division (AOD), Technical Security Division (TSD), Chief Information officer / Information Resource Management Division (CIO/IRMD)), all Secret Service office facilities must meet the Secret Service guidelines for protective missions as well as investigative responsibilities.

b) Due to the critical nature of the protective and investigative responsibilities of the Secret Service, the following must be considered prior to determining fixed site locations:

i) Protective Responsibilities (Dignitary Relocation, Fixed Site Control, Emergency Response, Protective Operation Command and Control, Protective Vehicle Storage)

ii) Investigative Responsibilities (Prisoner Processing and Security, Evidence Storage, Classified

Material Storage, File Storage, Surveillance Equipment, Vehicle Storage, Weapons & Munitions Storage)

c) To reduce the vulnerabilities of window exposure to public areas, streets, and parking facilities, the exact location of the office within a commercial or federal facility, will be determined by the U.S. Secret Service – Market Survey Team. The Building/Office must meet or exceed local Fire & Life Safety codes. A complete re-inspection should be conducted prior to the building being selected.

2) Building Location in City:

a) The building should be located in an area of the city with a low threat level.

b) Egress to/from the building should not be restricted during times of local or national emergency due to isolation caused by natural or manmade obstacles such as bridges, tunnels, etc.

3) Location within the Building:

a) Secret Service offices may not be located on the ground floor of any building. Top floor locations will be considered as an alternative to lower exposed areas as a last option.

b) It is highly recommended that space should be located no lower than the third (3rd) and no higher than the seventh (7th) floor for fire evacuation purposes.

c) USSS offices shall not be located in close proximity to foreign government offices.

d) The offices need to be located in contiguous space on one or more floors.

e) Secret Service offices shall not be located in window space that is adjacent to outside fire escapes, ledges, balconies, public parking, mezzanines, or directly above the loading dock area.

4) Security of personnel and visitors:

a) Select a building with minimum entrance/exits for both vehicles and pedestrians. All entrance/exit points should be capable of being monitored via CCTV and or attendants.

b) There should be adequate lighting in the parking area for video assessment and to eliminate hiding areas for would be attackers.

c) Secret Service personnel must have 24-hour unrestricted access to the office space and parking.

d) All contractors are required to pass a Facility Access Clearance Investigation prior to accessing/ working in USSS space.

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5) Secure/Official Parking:

a) Parking/within an adjacent parking garage is the optimum situation. These buildings will be considered before other buildings that do not offer that alternative. A building, which sits above a parking garage, will also be considered, depending upon access control to the parking garage.

b) Special security requirements for the parking area for official vehicles will depend on local conditions, which will be evaluated before the market survey. If on-site or adjacent parking is available, parking must be within a reasonable walking distance of approximately one block of the office building.

c) Parking criteria addresses five important issues:

i) Protect the building and Secret Service office space from the effects of a vehicle bomb blast.

ii) Protect employees and visitors from street crime.

iii) Provide security for official vehicles and special purpose vehicles through the use of walls/fencing, alarms, cameras and access control.

iv) Provide cover protection to safely and effectively transfer prisoners to/from the field office.

v) For the building/office to be located in an area of the city or town, that during times of national emergency, Secret Service personnel will have full access to all official vehicles.

d) The above issues can be addressed by applying the following during the building selection process. Building setback distance from public street, unrestricted parking areas and railroad tracks will be evaluated by the Secret Service – Market Survey Team.

i) Set-back from public parking:

ii) Select a building with adequate set-back from on street public parking to minimize the effects of a vehicle bomb blast.

iii) Select a building with adequate set-back from adjacent public parking lots. Minimum safe distance 50’ – 100’.

iv) Select a building that does not permit public parking in an under building parking lot.

Tenant parking is permissible if strictly controlled through the issuance of permits and access control.

v) Select a building where access to loading docks is restricted and strictly controlled.

6) Special Purpose Vehicle Parking:

a) Special purpose vehicles, i.e.: armored limos, follow-ups, surveillance vans, etc., should be stored in an alarmed secure garage with access control and CCTV.

b) As an alternative, special purpose vehicles can be stored in the field office garage in a separate fenced in area on a separate alarm zone, monitored by CCTV, with an access control system.

The fenced area should be covered if viewable by the public.

c) Fully Armored Vehicles (FAV) can weigh up to 12,000 lbs., parking structure MUST be structurally capable of supporting the weight of the vehicles. A ground floor location may be necessary. GSA to provide engineered specifications of the parking facility to ensure compliance.

7) Elevators:

a) A freight or public elevator that can be keyed off for exclusive use by the USSS is desirable when transporting prisoners.

b) The elevators will go from the drop off point in the parking area to the floor on which the office is located.

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c) Access to both the freight elevator and loading dock must be made available to USSS personnel.

d) All public elevators that open into Secret Service space will grant access only to the Visitor

Waiting Lobby during normal working hours only.

e) All other elevators that open into Secret Service space require access control devices systems and/or elevator foyers locked from secret service space.

f) Buildings utilizing electronic access control devices in elevators servicing USSS floors should be considered before buildings without this security technology.

8) Prisoner Transfer:

a) A separate area of the parking garage/area should be identified for the safe transfer of prisoners to/from the field office.

b) The general public should be restricted from entering this area at all times.

c) This area should be near a controlled elevator leading directly to the field office floor.

9) Egress:

a) Every effort shall be made to design the space so that the office has a minimum of two separate

(remotely located) exits or exit access doorways are required.

10) Lighting

a) Emergency lighting will meet or exceed current NFPA standards throughout the provided space.

11) Fire Detection and Suppression (Sprinkler) Systems:

a) Systems will provide 100% coverage of the controlled office area.

b) All detection systems, security devices, and access controls used must meet or exceed local and

NFPA national fire detection codes.

c) All trouble or general alarms generated from the systems protecting the Agency’s space WILL need to be able to automatically report to the field office supervisor.

12) Emergency Signaling Devices

a) Audio speakers WILL NOT be installed inside private offices. Required speakers WILL be installed in the Secret Service hallway immediately outside the private offices.

13) Generator Service:

a) Some offices may require emergency generator service to be provided to the communications system, intrusion detection system, Duty Agent room, Communication Equipment Room and Security Equipment Room.

i) NOTE: The Government does not have an immediate need for generator service. The lessor shall provide information as to the availability of this service, its specifications and proximity to the proposed Radio Equipment room, the Communications/TSD Equipment room alarms/access control, and Duty Agent Room.

14) Building Security:

a) Access Control

i) The building should have a 24-hour security system.

ii) Secret Service personnel must have 24-hour unrestricted access to the office space and parking.

b) Perimeter Doors

i) Specifications for all perimeter doors to our office space:

ii) Single solid-core wood doors at least 1-3/4 inches thick. ALL PERIMETER DOORS SHOULD BE

BALLISTIC (LEVEL 3). With a sheet of armor (Level 3) on each side.

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(1) On case by case basis single solid core wood doors 1 3/4 inch thick may be deemed acceptable.

(2) 16 Ga. steel doors hung in a metal frame can be acceptable, if this is the style of the building standard door. Approval will be required of the individual door.

iii) Doors will be equipped with heavy-duty door closer

iv) Doors will be equipped with door stoppers or hold back devices.

v) Doors will be hung in a metal frame. (14 Ga.)

vi) Double, glass, and doors with louvers are unacceptable, unless these doors open into the

Waiting/Lobby Room from a public hallway & not to be considered perimeter doors!

vii) If doors must be installed so that the hinge pins are exposed in the unsecured area, then non-removable pins WILL be installed.

viii) On out-swinging doors, a steel protector plate, which precludes access to the latch-bolt and deadbolt, must be installed on the door.

ix) Lockset, core and other access security device details will be provided during the design phase of the project.

15) HVAC:

a) A building that has a HVAC system, zoned floor to floor, or within a floor, and is energy efficient, will be given priority over other buildings that do not have these capabilities.

b) Buildings with HVAC systems that are turned off over weekends must have the capability to provide 24-hour cooling/heating when Secret Service personnel are working after hours or on the weekends. Certain areas such as labs, communications equipment, security equipment, TSD equipment, and duty desk, etc., will require 24-hour cooling. If needed, an additional independent HVAC system could be installed to provide the mandatory 24 -hour cooling to these areas.

c) Agency owned HVAC equipment are to be Maintained/ Repaired within the scope of the Lease/ Occupancy Agreement by GSA/ Lessor.

d) Buildings with air intakes inaccessible to the public should be considered over other buildings.

e) Roof access, fan rooms and utility rooms should be locked.

16) Radio Communication Antenna(s) and Base Station(s):

a) It may be necessary to install a radio communication antenna(s) on the roof of the building and radio communication base stations with associated equipment in the elevator equipment area or similar type area near the roof.

b) Coaxial cable(s) will have to connect the antenna(s) to the base station(s).

c) At a minimum, a dedicated 20-amps, 120 VAC, duplex outlet WILL be required for power to each base station installed and telephone keying lines for remotely controlling the base station(s).

d) A building ground WILL also be provided for the radio base station(s).

e) EVERY EFFORT SHOULD BE MADE TO RESTRICT ACCESS AND SECURE BASE STATIONS.

17) Reporting Requirements:

a) The Market Survey should be completed and provided to the Secret Service – AOD Facilities

Management Analyst POC, within ten (10) days of the survey date.

b) Photographs of the exterior and relevant sections, (lobby, loading dock, etc.), of the interior should be attached to the completed survey.