ExecutedLPR19197_JOTFOC_memo_REDACTED1.pdf
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This document is a Memorandum to the File regarding the renewal of Lease No. LPR19197 for the U.S. Department of Agriculture (USDA) in Lares, Puerto Rico. The USDA currently occupies approximately 2,700 rentable square feet of office space and 19 parking spaces, with the lease expiring on July 15, 2024. The memo seeks authority to negotiate a 5-year renewal term at the same or a fair market value rental rate, as the current annual rent is below the market range. The lease renewal is necessary to protect the government's occupancy and is determined to be fair and reasonable based on market research. The 5-year renewal will secure the government's occupancy, and the lease is below the $250,000 net annual Simplified Lease Acquisition Threshold, so a Justification for Other Than Full and Open Competition is not required.
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MEMORANDUM TO THE FILE
TO: THE FILE
FROM: THOMAS LANDRON MORALES
SUBJECT: LPR19197
DATE: APRIL 07, 2023
Agency: US DEPARTMENT OF AGRICULTURE – FARM SERVICE (USDA)
Lease Location: Lares, Puerto Rico 00669
Proposed Term: Request authority to negotiate a five (5) year renewal term, five (5) years soft at the same or at within the parameters of a fair market value at the time. The current low annual rent rate is or a shell rent of with an operating rent of annually or an annual total rent of
Justification Plan: The lease for USDA falls below the $250,000 net annual Simplified lease Acquisition Threshold (SLAT). As a result, a Justification for Other than Full and Open Competition is not required.
The LCO has determined the lease renewal action is necessary to protect the Government’s occupancy. The lease renewal action for five (5) year will secure Government occupancy.
Statutory Authority: 41 U.S.C. 3304 (a) (1)
Lease Summary: USDA (Code 1293) currently occupies approximately 2,700 Rentable Square Feet (RSF) yielding 2,700 ANSI BOMA Office Area square feet (ABOA) of office space and nineteen (19) Total parking spaces that consist of eighteen (18) surface parking spaces and one (1) structure parking space at the under Lease No. LPR19197, which expires on Julio 15, 2024. This five (5) year renewal will secure government occupancy.
Determination That Anticipated Costs Will Be Fair and Reasonable:
The Current market data for Lares, PR and the surrounding area listed in the description of market survey and results substantiates that the anticipated non- fully serviced rent is fair and reasonable. Market research for the Lares and surrounding area revealed the quoted asking rental rates ranging from which does not reflect the services typically included in a fully serviced Government lease. As a result, the market survey data above has been adjusted to reflect a fully serviced rental rate for a government lease. The resulting adjusted market midpoint average is ) for a fully serviced lease. This cost does not contemplate the additional time and resources required for a buildout on this short period of time.
DocuSign Envelope ID: FC6C76D1-990D-486D-9B90-6304C300AE81
The current annual rent under the current lease is per RSF and it is below the market range of between . The Government expects to negotiate a fair and reasonable rate for the Government and the Lessor for the five (5) years renewal term with the same terms and condition established in the current lease.
The lease renewal for the five (5) year will secure government occupancy and it is in the best interest of the Government.
Thomas Landron Morales Nel Morales Vias Realty Specialist (2PR) Leasing Contracting Officer (2PR)
DocuSign Envelope ID: FC6C76D1-990D-486D-9B90-6304C300AE81
4/7/20234/7/2023
Certificate Of Completion Envelope Id: FC6C76D1990D486D9B906304C300AE81 Status: Completed
Subject: Complete with DocuSign: LPR19197_JOTFOC.docx
Source Envelope:
Document Pages: 2 Signatures: 2 Envelope Originator:
Certificate Pages: 2 Initials: 0 Thomas Landron Morales
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC) Dublin, Edinburgh, Lisbon, London
1800F F St NW
Washington DC, DC 20405 thomas.landronmorales@gsa.gov
IP Address: 172.59.17.246
Record Tracking Status: Original
4/7/2023 4:08:07 PM
Holder: Thomas Landron Morales thomas.landronmorales@gsa.gov
Location: DocuSign
Security Appliance Status: Connected Pool: FedRamp
Storage Appliance Status: Connected Pool: US General Services Administration Location: DocuSign
Signer Events Signature Timestamp Nel Morales Vias
Nel.moralesvias@gsa.gov
Supervisory Lease Contracting Officer
U.S. General Services Administration
Security Level: Email, Account Authentication (None)
Signature Adoption: Pre-selected Style
Using IP Address: 24.48.203.44
Sent: 4/7/2023 4:22:01 PM
Viewed: 4/7/2023 4:27:56 PM
Signed: 4/7/2023 4:28:01 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Thomas Landron Morales thomas.landronmorales@gsa.gov
Realty Specialist
US General Services Administration
Security Level: Email, Account Authentication (None)
Signature Adoption: Pre-selected Style
Using IP Address: 172.59.17.246
Sent: 4/7/2023 4:22:01 PM
Viewed: 4/7/2023 4:22:12 PM
Signed: 4/7/2023 4:22:23 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 4/7/2023 4:22:01 PM
Envelope Summary Events Status Timestamps Certified Delivered Security Checked 4/7/2023 4:22:12 PM
Signing Complete Security Checked 4/7/2023 4:22:23 PM
Completed Security Checked 4/7/2023 4:28:01 PM
Payment Events Status Timestamps
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