Executed Contract Donuts.pdf

2026-UWMIL-01043-RFB

Contract #: P26-003-O30

Fresh Donuts, Danishes, and Bakery Goods for Delivery UW Milwaukee

Issuing Agency: This contract is entered by and between The State of Wisconsin on behalf of the Board of Regents of the University of Wisconsin System for the University of Wisconsin-Milwaukee and Contractor

Contractor:

Alpha Baking Company 5001 W Polk Street Chicago, IL 60644 888-232-5742

Account Representative: Rick Nowak, Rnowak@alphabaking.com 262-664-0036

Orders: orderentry@alphabaking.com

Billing: dsdgroup@alphabaking.com

Contract Administrators (Day to Day Operations):

Andy Brandt, (414)251-9104, brandta@uwm.edu

Contract Manager: Pam Loignon, (414)229-5212, loignon@uwm.edu

1. General Description: This is a contract for Fresh Donuts, Danishes, and Baked Goods for Delivery to various UWM locations as needed, with a low minimum order requirement, both for resale and internal use by our catering department.

2. Types of Orders: Under this contract, Specific orders, Contract blanket orders, or Purchasing Cards may be issued to the Contractor. All orders placed by UWM shall be bound by the terms, conditions, and pricing of the awarded contract whether the department refers to the contract or not.

3. Contract Length: The contract will be from the date of the executed contract through June 30, 2026, with the option for four (4) automatic one (1) year consecutive renewals that shall automatically renew unless either party notifies the other within sixty (60) days of renewal period of intention not to renew. Terms, conditions, and pricing shall remain the same for the entire term of the contract. UWM reserves the right to extend the contract beyond expiration if it is in UWM’s best interest.

This contract will be used on an as needed basis and must not be construed as a mandatory contact for UWM.

4. Pricing: The Contractor does accept credit cards with a 3% fee. The contractor accepts purchase orders net 30 terms. Interest and past due payments are as provided for in Wis. Stat. 16.528.

5. Firm Pricing/ Changes: Prices must remain firm for the first year of the contract. Thereafter, price increase requests are limited to once per year and must be submitted in writing to Pam Loignon (loignon@uwm.edu) at least 30 days before the proposed effective date. All increases require prior written approval from the Purchasing Office. Invoices will be paid based on UWM’s most current approved price list. UWM reserves the right to rebid or cancel the contract if a proposed increase is not accepted.

6. Product Assortment: The contractor must carry an assortment of donuts at sufficient stock levels. Minimum requirements are the following:

Product Types Minimum Requirement Examples of Varieties and Flavors Donuts 8 Varieties Long Johns; Iced, Plain, filled; Crullers, Glazed, Cinnamon, Jelly, Crème, and Custard Filled, Persians, and Raised etc.

mailto:Rnowak@alphabaking.com mailto:orderentry@alphabaking.com mailto:dsdgroup@alphabaking.com mailto:brandta@uwm.edu mailto:loignon@uwm.edu

Danishes 2 Varieties Cheese, and Assorted Fruits etc.

Please note: UWM does not require any specific types.

7. Packaging/Products: Products must comply with all Federal Pure Food Laws and Regulations and applicable to Wisconsin Laws. Products must be made, stored, and rotated to the best industry standards and practices to ensure quality and freshness of products.

Packaging shall be in accordance with the best commercial practices to protect them from dirt and other contaminants, ensure sanitation, optimal shelf life, and prevention of damage to products. Packaging shall identify the product, size, and pack on the outer container (box, etc.).

8. Ordering/ Minimum Order: Ordering will be on an "On Call" basis, as product is needed, Monday through Friday.

Orders placed on Friday’s will be for Monday’s deliveries.

The order minimum requirement is $0.00

UWM understands that this minimum order requirement may cause a financial burden on the Vendor, and UWM will make every effort to keep very low dollar orders minimal.

UWM will not accept product substitutions without approval prior to delivery.

9. Delivery FOB Destination Prepaid and Allowed: Contractor insures risk of loss through UWM receipt and pays freight. The contractor shall be responsible for unloading products onto the dock or in a designated area such as security or an information desk. Tailgate deliveries are not allowed.

10. Delivery Requirements: Delivery is to be made on full sheet pans, in clean, enclosed, and as necessary, temperature-controlled trucks or in otherwise sealed sanitary containers. Items delivered shall be “freshly” made within twenty-four (24) hours or less prior to delivery. Non-compliance may result in refusal of product and replacement at Vendor’s expense.

Product shall be delivered within one (1) business day upon orders placed on or before 11:00AM CST. Orders placed after 11:00AM CST will be considered the next day. All locations have twenty-four (24) hour receiving capabilities with regular receiving staff available from 6:00AM – 2:30PM. UWM reserves the right to add delivery locations to this Contract. Contractor must work with Andrew Brandt, (414) 251-9104, brandta@uwm.edu on the requirements, policies, process, and procedures for early delivery entry.

Delivery must occur to the following locations, all in Milwaukee, WI 53211, with all deliveries to occur Monday – Friday, Monday, Tuesday, Thursday, and Friday before 6:30AM.

Restaurant Operations Departments

Address Type of 24 Access

Union 2200 East Kenwood Blvd Entry Card Access Sandburg Dock 3400 North Maryland Avenue Secured Drop off

Location Cambridge 2323 N Cambridge Avenue Security Personnel

Access Riverview 2340 N Commerce Street Security Personnel

Access

11. Returns: Contractor shall provide full credit, for product rendered unusable due to lack of freshness, short date coding, damage upon receipt, faulty product, or packaging, and/or receiving discrepancies such as but not limited to duplicates, over-shipments, and product errors. UWM will notify the Contractor in writing within twenty-four (24) hours of receiving discrepancies. Vendor must provide a credit memorandum immediately upon pick up of goods or provide an alternative methodology upon agreeable to both parties.

If duplicated or over-shipment items are requested to be removed and are not removed within 30 days of written notification, UWM reserves the right to dispose of them as its own property and shall not be held liable for any cost for the items.

12. Product Fulfillment: All contracted items should be readily available, without compromising freshness and quality, to meet the specified delivery requirements. Product fulfillment of ordered items must be maintained at sufficient inventory levels. “Out of stocks” or “short ships” must not exceed more than 5% of the total product ordered on a rotating six (6) month continuous basis throughout the term of the contract.

In cases where an item ordered cannot be met, UWM may allow the Vendor to substitute similar item(s) per the requirements in Section 13.

13. Product Substitutions: Product substitutions are not allowed without prior verbal or written approval from UWM.

Substitutions must be made at a quality comparable to, or exceeding, the Contract specifications, and are to be provided at the Contract price of the original item ordered except when the substituted item is of a lessor cost. A substituted item of a lessor cost must be charged at the lessor cost.

14. Emergency Deliveries: In the event an order is incomplete, and no suitable substitute item was provided to meet UWM’s needs, the Contractor may be required to make emergency deliveries. These emergency deliveries must be made on the same day or by the next business day, depending on the urgency of the situation.

15. Additional Products: UWM reserves the right to purchase all items included in the Contractor’s response, including the full product line submitted as part of the bid. Items within the Contractor’s product line that are not specifically listed in the Bid Response shall be made available to UWM at the same contract pricing as comparable (“like”) items.

If no comparable item exists or if the Contractor incurs unique costs for a special-order item, proposed pricing must be submitted to the UW-Milwaukee Purchasing Office for review and written approval prior to delivery. Submit such requests to Pam Loignon at 414-229-5212 or loignon@uwm.edu.

UWM will not be held liable for any items delivered without prior approval that fall outside the scope or pricing terms of the contract.

16. Vendor Agreements/Contracts: UWM will not sign Vendor-supplied agreements/contracts. Agency Purchase Orders along with this document and any amendments to this document, listing all required and necessary items will serve as the only contract document including but not limited to terms submitted on order acknowledgments, invoices and click throughs.

17. Insurance: The Contractor shall maintain Standard Insurance levels as required here:http://uwm.edu/risk-management/insurance/certificates-of-insurance/. A certificate of insurance must be provided upon award and provided on an annual basis throughout the term of the Contract.

The Contractor shall add: “The Board of Regents of the University of Wisconsin System, its officers, employees, and agents as an ‘additional insured’ under the commercial general and automobile liability policies.” The certificate holder shall be listed as the University of Wisconsin-System Administration or System campus for their respective purchases

18. Entire contract: This contract is awarded based on the criteria established in the RFB, including attachments and any amendments issued. The contract, the RFB, the Bidder’s response, and any written communications incorporated into the contract constitute the entire contract between the parties. The order of priority in interpreting the contract shall be in the order listed.

http://uwm.edu/risk-management/insurance/certificates-of-insurance/ http://uwm.edu/risk-management/insurance/certificates-of-insurance/

For the State of Wisconsin on behalf of the Board of Regents of the University of Wisconsin System for the University of Wisconsin-Milwaukee

Printed Name Richard Nowak

Signature Richard Nowak

Dated: 8/13/2025

For the Contractor

Printed Name

Signature

Dated: 8/14/2025

Pamela Loignon