RFI_-_Exchange_HQ_and_Stoneridge_Data_Center_Maintenance.pdf

ARMY & AIR FORCE EXCHANGE SERVICE

P.O.BOX 660202

Dallas, Texas 75266-0202 214-312-2011

Dear Sir or Madam, The Army & Air Force Exchange Service is currently in the process of reviewing its Data Center Maintenance located at the Exchange’s Headquarters and Stoneridge locations in Dallas, TX.

The Exchange is looking to improve efficiencies by obtaining one provider that can perform all duties required to maintain the Exchange Headquarters and Stoneridge Data Centers.

Currently this Request for Information (RFI) covers:

Headquarters and Stoneridge Data Center Requirements

Mechanic Room Requirements

General Yard Requirements

The Exchange is a joint non-appropriated fund instrumentality of the Department of Defense (DoD) and provides quality merchandise and services to active duty, Guard and Reserve members, military retirees and their families at competitively low prices. The Exchange is now in its 118th year. Shopping the Exchange offers an average overall savings of 25 percent compared to shopping the competition. The Exchange returned $203 million to the military services in 2011. Shoppers can enjoy Exchange benefits in many ways, with the greatest value being the Exchange pledge "We go where you go," serving troops worldwide.

The Exchange is responsible for more than 3,700 facilities worldwide in more than 30 countries, 50 states and five U.S. territories. The Exchange operates 157 main stores, 182 Military Clothing facilities, over 1,000 specialty stores (gas stations, bookstores, Class Six, etc.) and more than 120 theaters. Plus the Exchange has more than 2,100 fast food restaurants, such as Taco Bell, Burger King and Subway. Concession operations overseen by the Exchange add nearly 6,000 more activities.

The desired requirements and current equipment information are outlined in attachment 1.

Your responses may be used to further evaluate and/or refine our requirement.

If you are interested in this potential upcoming procurement, please provide:

1. Responses to the desired requirements and how you meet these.

2. Please provide a brief summary of your company including:

a. How long you have been providing this service(s)?

b. A white paper describing your company and service(s).

c. List of major customers using this service(s).

3. Is your company interested in receiving our Request for Proposal (RFP) should we issue one for this effort? If so, please provide contact information for your company.

4. Does your company have a GSA Schedule or any other type of Government Wide Acquisition Contracts (GWAC) Contract?

Again, this is a Request for Information only. The Exchange is not seeking a firm price quote.

However, the Exchange does want to understand how the industry prices these solutions.

Please provide budgetary numbers with your response. Do not include a price quote. In the event the Exchange solicits, price quotes will be requested at that time.

Responses to this RFI are required by close of business 18 February 2014 via email to:

olsonje@aafes.com. The solicitation will be issued only to those companies that respond to this request.

Regards, Jennifer Olson Contracting Officer Technology Goods & Services Procurement Division Army & Air Force Exchange Service

214-312-4857 / DSN 967-4857

olsonje@aafes.com Visit our online store! www.shopmyexchange.com mailto:olsonje@aafes.com mailto:olsonje@aafes.com http://www.shopmyexchange.com/

Frequency Qty Manufacturer Type Model

Semi-Annual PM 6 MGE MGE 750 KVA UPS MGE EPS 6000 / 750 KVA

Semi- Annual PM 2 MGE MGE UPS Static Switch Continuous Duty Static Switch

Quarterly 1,920 UPS Power Batteries VRLA HX 800 Batteries 6 volt batteries

Annual 1 Russelectric Utility and Generator Control Panels Russelectric

Annual 2 Square D Switchgear III Powerzone Switchgear

Recertify every 3 Years 13 Circuit Breakers in Russelec panels Receritfy to NETA & Pearl Standards AKR & AKRT

Quarterly 3 Cummins Generator Set 1250 DFLC

As Needed 3 Fuel Delivery 1250 DFLC

Annual PM 26 MGE Power Distribution Units (12) Stand-Alone, (14) attached to STS's

Annual PM 5 MGE / Cyberex Digital Static Switch DSTS-FR-30400-2-6-2-5CB35 (600A)

Annual PM 2 MGE / Cyberex Digital Static Switch DSTS-FR-30400-2-6-2-5CB35 (400A)

Annual 1 None Electrostatic cleaning of DC floor & perforated tiles 30,000 sf

Every 3 years 1 None Vacuuming under data center floor 30,000 sf

Annual 2 Pioneer Gas Monitor RKI Gas Monitoring System RKI

Annual 1 Veeder Root UST Monitoring System TLS-350

Quarterly 30 ELU Batteries VRLA Batteries 12 volt batteries

Annual 3 Current Technology SF80 Suppression Filter System SF80

Annual Mat Ground Testing In Data Center and Mech. Room

Annual ARC Flash Protection Rating Switchgear

Annual Thermal Imaging 1 Square D MSB 'Dirty' Circuit Board Panel Square D

Annual Thermal Imaging 1 Square D MSB 'Clean' Circuit Board Panel Square D

Annual Thermal Imaging 2 Square D Switchgear III Powerzone Switchgear

Annual Thermal Imaging multiple Square D Disconnect boxes for PDU's & CRAC's Square D

Annual Thermal Imaging 26 MGE Power Distribution Units MGE

Annual Thermal Imaging 7 Cyberex Static Switches Cyberex

Annual Thermal Imaging 2 Russelectric TVSS - Surge Suppressor Russelectric

Annual Thermal Imaging 6 Russelectric Utility and Generator Control Panels Russelectric

Quarterly PM 1 Kohler Generator 350-REOZVC

As Needed 1 Fuel Delivery 350-REOZVC

Quarterly PM 1 MGE Comet MGE Comet UPS System MGE Comet

Quarterly PM 36 UPS Batteries (in MGE Comet) Stoneridge UPS 6 volt

Annual Professional assessment on equipment placement, obtain samples of data center temps, receive an as-is CFD model of under-floor airflow and pressure, and a professional report on problems and recommendations.

HEADQUARTERS

STONERIDGE

Request for Information (RFI)

Attachment 1