Example Request for Quotes 27DEC2023 1057.pdf

The Adjutant General’s Department

STATE OF OHIO

Adjutant Generals Department

Installation Management and Resources State Contracting Section

Request for Quotes: Springfield Air National Guard - 178th CES

BID NUMBER: SRC0000017789

BIDS CAN ONLY BE SUBMITTED ONLINE THROUGH OHIOBUYS, VISIT

https://ohiobuys.ohio.gov/page.aspx/en/rfp/request_browse_public

FOR INSTRUCTIONS:

OhioBuys provides the primary platform for Supplier partners to engage in procurement activities with the State of Ohio.

For additional information on submitting proposals see the “Viewing and Responding to Solicitations” Learner Guide or the “Viewing and Responding to Solicitations” Supplier Training Video linked below.

Learner Guide https://procure.ohio.gov/static/pdf/S- LG.2%20Ohio%20Buys%20Viewing%20and%20Responding%20to%20Solicitations%20LG%20v2.1.pdf

Viewing and Responding to Solicitations https://www.youtube.com/watch?v=K6iE32BUMJ0&feature=youtu.be

If you have any difficulties, please contact Ohio Shared Services at 1-877-644-6771.

INSTRUCTIONS, TERMS AND CONDITIONS FOR BIDDING, STANDARD CONTRACT TERMS AND CONDITIONS, SUPPLEMENTAL CONTRACT TERMS AND CONDITIONS AND ADDITIONAL SPECIFICATIONS Revised 4/10/2023, are a part of this Request for Quotes. All prior versions of Instructions to Bidders, Contract Terms and Conditions are null and void.

Please download and review attached Scope of Work document. Please attach an itemized quote. Additionally, provide a total price from the item tab.

SITE VISITS:

If one or more site visits are offered, contractors are encouraged to arrange to attend a scheduled site visit prior to submitting their proposal to take measurements of the structure and note any indoor and/or outdoor features that could impact the planning and/or installation of the project deliverables. Failure to complete a site visit to become familiar with the facility and requirements that will be detailed in this solicitation will be insufficient reason to support any request to be released from the contract or to request financial adjustments to a quoted price.

Bidders should be aware that they are entering a military installation. No bidder shall bring a weapon of any sort onto the property even if said bidder is in possession of a concealed carry permit. A definition of a weapon will include any item identified by Ohio law as a deadly weapon, such as handguns, rifles, shotguns, dangerous ordnance, etc. Bidders will not be permitted onto the property with any item deemed a weapon by security personnel. There will be no exceptions.

**All prices, costs, and conditions outlined in the submitted bid shall remain fixed and valid for acceptance for 60 days, starting on the due date for bids. The awarded contractor must hold the accepted prices and/or costs for the initial term of the contract. No price change shall be effective without prior written consent from ADJ. The State shall not be liable for any costs the Bidder does not identify in its bids. **

Post questions as an inquiry through OhioBuys only. To make an inquiry, Offerors must login to OhioBuys, navigate to the solicitation, open the Inquiry tab, and submit their inquiry. Offerors will not receive a personalized e-mail response to their question, nor will they receive notification when the question has been answered. Offerors may view inquiries and responses on the OhioBuys Public Solicitations page by opening the Solicitation Overview and navigating to the https://ohiobuys.ohio.gov/page.aspx/en/rfp/request_browse_public https://procure.ohio.gov/static/pdf/S-LG.2%20Ohio%20Buys%20Viewing%20and%20Responding%20to%20Solicitations%20LG%20v2.1.pdf https://procure.ohio.gov/static/pdf/S-LG.2%20Ohio%20Buys%20Viewing%20and%20Responding%20to%20Solicitations%20LG%20v2.1.pdf https://www.youtube.com/watch?v=K6iE32BUMJ0&feature=youtu.be inquiries section of that page. ADJ will try to respond to all inquiries within 48 hours of receipt, excluding weekends and State holidays. ADJ will not respond to any inquiries received after 5:00 P. M. on the inquiry end date.

SPECIFICATIONS

DESCRIPTION: The Contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, and other items and services necessary to perform lawn services and vegetation control in a manner that will promote the growth of healthy grass, trees, shrubs, and plants and present a clean, neat, and professional appearance.

1. AWARD: Any award made pursuant to this Request for Quotes shall be placed with the lowest responsive and responsible bidder having proper facilities to insure prompt performance of the work. Bidder shall not insert a unit cost more than 3 digits after the decimal point. Digit(s) beyond 3, after the decimal point shall be dropped by ADJ and not used in evaluation and any subsequent award.

2. SPECIFICATIONS: Scope of Work: See attachment 1

3. CONTRACT STANDARD TERMS AND CONDITIONS: See attachment 2

4. CONTRACT SPECIAL TERMS AND CONDITIONS: See attachment if applicable

5. COMPLIANCE DOCUMENTATION REQUESTED:

A completed copy of the Bidder Certification must accompany the submitted quote.

6. APPROPRIATION OF FUNDS: This agreement, and the exercise by ADJ of any option to renew the Contract Term, is subject to appropriation by the General Assembly, and certification by the Director of Budget and Management of available funds as required by Chapter 126 of the Ohio Revised Code and approval by the State Controlling Board, if required pursuant to Chapter 127 of the Ohio Revised Code. Furthermore, funding for this agreement is also dependent on the availability of cooperative agreements through the National Guard Bureau, Office of Grants and Cooperative Agreements utilizing NGR 5-1. If at any time these funds are no longer available, the ADJ will be released from its obligations on the date funding is set to cease.