178th Wing SoW_Lawn Services Vegetation Control -.docx

STATEMENT OF WORK

FOR

HERBICIDE AND VEGETATION CONTROL

v1, 30 March 2024

178th Wing Ohio Air National Guard 5319 Regula Ave Springfield-Beckley Municipal Airport Springfield, OH 45502

Base Civil Engineer Major Daniel R. Worden 937-327-2279

Base Facility Manager Chief Master Sergeant Timothy J. Doohen 937-327-2176

STATEMENT OF WORK

FOR

LAWN SERVICES AND VEGETATION CONTROL

1. DESCRIPTION OF SERVICES. The Contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, and other items and services necessary to perform lawn services and vegetation control in a manner that will promote the growth of healthy grass, trees, shrubs, and plants and present a clean, neat, and professional appearance at two locations:

Location 1 - 178th Wing, 5319 Regula Ave, Springfield-Beckley Municipal Airport, Springfield, Ohio, 45502.

Location 2 – 251st Combat Engineering Installations Group, 1416 W. Blee Road, Springfield-Beckley Municipal Airport, Springfield, Ohio, 45502.

The Contractor shall perform to the standards in this Statement of Work as well as all applicable local, state, and federal regulations.

1.1. APPLICATION REQUIREMENTS – LOCATION 1

1.1.1 WEED CONTROL

Control weeds in identified grounds through execution of a weed control program appropriate for the area to maintain a professional appearance. Restore grounds made barren where weeds are removed to the level of care of the surrounding area (i.e. semi-improved, improved, etc.). The Contractor shall use only approved pesticides as stated in DoD Instruction 4150.07, DoD Pest Management Program, Encl 4 para 4.2.2 and AFI 32-1053, Pest Management Program, para 4.7.4 and 4.7.6. All pesticides, herbicides, and rodenticides are defined in DoD and Air Force documents. The Contractor shall comply with current federal, state, local, DoD, and Air Force regulations, plans, and policies. The contractor shall comply with all applicable parts of 29 Code of Federal Regulations (CFR) 1910, Labor, Occupational Safety and Health Standards, 29 CFR 1925, Labor, Safety and Health Standards for Federal Service Contracts, 40 CFR 150-189, Protection of Environment, Pesticide Program, and 49 CFR 171, Transportation, General Information, Regulations, and Definitions. The Contractor shall ensure that all workers have current state certification for the pest control services being performed. Civil Engineer Asset Management Flight must approve all herbicides prior to use. All herbicides and pesticides used must be on the installation-approved inventory list and applied by certified personnel.

1.1.2 Fertilization

The contractor shall have a pH adjustment and fertilizer application program. The contractor shall perform a laboratory test of the soil in improved grounds and apply fertilizer and other soil amendments to bring soil condition to that suitable for the vegetation being treated. This work will be issued as a work order by the CO or COR.

1.1.3. Inclement Weather Schedule. In cases of severe weather, 178 CES may authorize exceptions to the submitted application schedule. When exceptions are granted, the Contractor shall make up all missed collections within 24 hours after the severe weather has terminated, unless 178 CES authorizes additional time.

1.1.5. Application Time Parameters. Applications shall be made between the hours of 0800 – 1600, Monday – Friday. Requests for applications outside this window may presented by the Contractor, but must be approved by 178 CES prior to execution.

1.1.6. Invoicing. Invoices for services rendered will be submitted to CES within 7 days of application. Invoices can be delivered in person to 178 CES immediately after application, or can be mailed to the following address:

178th Civil Engineer Squadron 5319 Regula Ave Springfield-Beckley Municipal Airport Springfield, OH 45502

2.1 QUALITY CONTROL. The Contractor shall develop and maintain a Quality Assurance Program to ensure lawn service and vegetation control applications are performed in accordance with commonly accepted commercial practices. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective/non-effective services. The contractor shall provide the 178th CES with all required weed abatement licenses, certificates, and material data sheets prior to initial application.

2.2. INVOICING. Invoices will be issued to: 178th Civil Engineer Squadron, 5319 Regula Ave, SBMAP, Springfield, OH 45502

2.3. HOURS OF OPERATION. Monday–Friday, 0800 – 1630. After hour and weekend applications must be coordinated with and approved by 178 CES prior to performance.

2.4. SECURITY REQUIREMENTS. Contractor shall provide a list of personnel employed by the Contractor to 178 SFS to include: Social Security numbers, Drivers License numbers, and Contractor’s Vehicle Registration numbers. This will be done on the Springfield Air National Guard Form 3. All Contractor personnel must be registered, verified and on file with the 178 SFS prior to starting work. Additional security requirements shall be at the discretion of the 178 SFS commander. Contractor compliance with additional security requirements is mandatory. NOTE: Applications between the hours of 1700 to 0700 must be scheduled in advance and coordinated with 178 CES. This includes time, dates, and personnel information. Failure to provide this information may result in non-admittance to the Base.

2.5. PERFORMANCE OF SERVICES DURING CRISIS DECLARED BY NATIONAL COMMAND AUTHORITY OR OVERSEAS COMBATANT COMMANDER. The 178 CES reserves the right to suspend services immediately at the onset of or during a declared crisis. During a crisis, the Contractor may be escorted off base property without notice to the Contractor.

2.6. The Ohio Air National Guard may cancel the contract at any time for material breach of contractual obligations by providing the contractor with written notice of such cancellation. Prior to issuing such a notice, if appropriate, Contractor will be provided with an opportunity to cure the breach within a reasonable period of time. If the right to cancel the contract is exercised, the cancellation shall become effective on the date as specified in the notice of cancellation sent to the Contractor.

Detailed Description of Weed Abatement Contractor Shall: Weed abatement shall be provided monthly (March-October)

Contractor Shall: Ensure scheduling is coordinated 72 hours prior to coming on base to include personnel information required for base access.

Contractor Shall: Weed abatement will consist of spraying only the edges, fence lines, perimeters of the grounds, and not a broad spraying of all grass. Only hard to get areas our mowers cannot. (950,000 SQ FT)

Contractor Shall: Spray all fence lines, paved areas, gravel areas, cracks and crevices, sidewalks, curbing, building perimeters (only if mowers cannot do an adequate job) – entire facility (500,000 SQ FT)

Contractor Shall: Supply submittals for pesticides, scheduling, quality assurance, detailed description of work being provided, and invoicing schedule.

Contractor Shall: Ensure a base sponsor from CES is aware of the exact time and date of weed abatement for gate entry and coordination. Base Civil Engineering will also need a receipt or signature on the day of weed abatement for documentation of work provided.

Contractor Shall: Provide documentation required by 178 CES and will be submitted within 7 days of application.

APPENDIX A

BASE MAP WITH LOCATIONS

LOCATION 1 – 178th Wing, Springfield, OH

Red line – Pereimeter Only (Appx. 12,000 Lineal Feet)

Blue Line – Fenceing (Appx. 12,000 Lineal Feet) Sidewalk – Appx. 7,100 Lineal Feet

APPENDIX C

DATA REQUIREMENTS

Provide the data as indicated below to the CO. All reports, submittals, logs, and information provided to the Government shall be electronic and compatible with Microsoft Office, such as Excel, Word, and others. “Compatible” means the document can be opened using the appropriate Microsoft Office component without any discernible effect on the text (e.g., loss of data) or the formatting of the document:

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