EVT0010896_-_Bid_Amendment_1_-_QandA.pdf

Office of Procurement and Contracts 900 SW Jackson St., Room 451 South Topeka, KS 66612

Phone: 785-296-2376 Fax: 785-296-7240 www.admin.ks.gov/offices/procurement-and-contracts

Adam Proffitt, Secretary Laura Kelly, Governor

Amendment

Request for Proposal

Questions and Answers

Date: August 18, 2026

Amendment Number: One (1)

Event Number: EVT0010896

Closing Date: September 3, 2026

Procurement Officer: Nicki Mears Telephone: 785-296-6924 E-Mail Address: nicole.mears@ks.gov

Agency: Kansas Department of Wildlife and Parks

Item: Interpretive Signage & Exhibits

Conditions: 1) Answers to submitted questions follow on page two (2) of this document.

A signed copy of this Addendum must be submitted with your bid. If your bid response has been returned, submit this Addendum by the closing date indicated above.

I (We) have read and understand this addendum and agree it is a part of my (our) bid response.

NAME OF COMPANY OR FIRM:

SIGNED BY:

TITLE: DATE:

It shall be the vendor's responsibility to monitor this website on a regular basis for any changes/addenda.

http://admin.ks.gov/offices/procurement-contract mailto:nicole.mears@ks.gov http://admin.ks.gov/offices/procurement-contract

Event ID: EVT0010896

EVT0010896 – Amendment One (1)

Interpretive Signage & Exhibits

QUESTIONS

Number

Page

RFP Section

Question

Answer

1. Cost Sheet Are the prices submitted in Section 5 intended to become binding contract prices or maximum prices that may be applied to future projects?

No

2. Cost Sheet If so, what specific scope, quantities, project conditions, locations, schedule, review assumptions, and other criteria should all bidders use in developing those prices?

This will vary widely depending on each individual project. General or average pricing will be sufficient.

3. Cost Sheet Alternatively, if Section 5 pricing is intended only as a means of evaluating bidders, will each actual project be separately scoped and priced by the contractor and KDWP before the work is authorized?

Correct,

4. Cost Sheet Is the contractor expected to honor these unit costs as part of future individual projects throughout the duration of the contract?

No.

5. Cost Sheet For projects that arise during the contract term, will each project be defined by a written project authorization, purchase order, or similar document that identifies the agreed scope, deliverables, schedule, assumptions, and compensation before work begins?

We would appreciate confirmation that an awarded contractor would not be required to begin an individual project until the State and contractor have mutually agreed to those project-specific terms.

Correct. Each project will be scoped individually and priced based on the specifics of the project as they come up.

6. 25 4.3 Because this is an on-call, multiple-award contract with no guaranteed volume, may an awarded contractor decline an individual project if the scope, schedule, location, available budget, staffing requirements, or other project conditions are not workable for that contractor?

If so, please confirm that declining an individual project would not constitute a default, failure to perform, or otherwise jeopardize the contractor's standing under the master agreement.

Yes, contractors would have the ability to decline projects based on extenuating factors and this would not jeopardize standing.

7. 25 4.4 If the scope, quantities, site conditions, review requirements, schedule, or other project requirements change after an individual project has been authorized, will the contractor be entitled to a mutually agreed adjustment to compensation and schedule before performing the additional or changed work?

We would especially appreciate clarification that services or conditions that could not reasonably have been identified when the individual project was scoped will be addressed through an appropriate written change authorization rather than being considered included within the original project price.

Yes, that is possible.

8. 25 4 If the State terminates an individual project for convenience after work has begun, will the contractor be compensated for work completed through the termination date, work in progress, materials already purchased, noncancelable fabrication or supplier commitments, subcontractor commitments, and reasonable project closeout costs?

This is possible, but would need to be clearly stated in the contract.

9. 24 3.54 Would the State please confirm that State ownership applies to final project-specific deliverables created and paid for under an individual project, and does not transfer ownership of the contractor's pre-existing intellectual property, design methodologies, templates, processes, software, tools, know-how, or other materials and systems used in performing the work?

Confirmed.

10. Could the State provide the specific insurance requirements that will apply to awarded contractors, including required coverages, policy limits, endorsements, additional-insured requirements, and any requirements applicable to subcontractors?

This will be clarified and defined in contracts with awarded bidders.

11. 15 2.3 The RFP states that lost or reduced federal matching funds resulting from unacceptable contractor performance may be accompanied by reductions in State payments to the contractor.

Could the State please clarify whether this provision applies only to losses directly caused by a contractor's demonstrated breach, negligence, or failure to perform an agreed contractual obligation, and whether there is a defined limit on the contractor's potential liability under this provision?

This would apply only to losses directly caused by contractor’s demonstrated breach, negligence, or failure to perform an agreed contractual obligation. A contract with awarded bidders will clarify all of this.

12. 25 4.3 Approximately how many contractors does KDWP anticipate awarding contracts to?

Unsure.

13. 25 4.3 Once the master contracts are in place, how will individual projects be assigned among the awarded contractors?

Awarded contractors will be called out as needed, not assigned.

14. 25 4.3 Will each project be competitively bid among all or some of the awarded contractors, directly assigned by KDWP, rotated among contractors, or awarded through another selection process?

Awarded contractors will be called out as needed, not assigned.

15. 25 4.3 If projects will be competed among the awarded contractors, what factors will be considered when selecting a contractor for each project—for example, project-specific price, qualifications, availability, relevant experience, or approach?

Awarded contractors will be called out as needed, not assigned.

16. 25 4.4 Will awarded contractors have an opportunity to review the project scope before deciding whether to submit a proposal for or accept an individual assignment?

Yes.

17. Do you possibly have quantities you’d need? This will vary greatly from project to project.

18. Will they be mounted on existing structures, or are there bases that need to be included?

This will depend on specifics of each specific project.

19. Are they primarily interior or exterior? This will depend on specifics of each specific project.

END OF AMENDMENT ONE – EVT0010896