EVT0010751_-_Amendment_One_(1)_-_Terms_Change.pdf

This is an amendment to a Request for Proposal issued by the Kansas Department of Transportation for weekly mowing services at the KDOT District 6 Headquarters in Garden City, Kansas. Amendment One modifies the contract term, extending the end date from June 30, 2029, to November 30, 2029, with the actual contract start date to begin only upon full execution and signature by the Director of Purchases. The contract retains its two optional 12-month renewal periods. The bid closing date remains May 5, 2026, at 2:00 PM CST. Vendors must submit a signed copy of this amendment with their bid response, and those who have already submitted bids must resubmit the amendment by the closing date. The mowing services scope encompasses approximately 131,813 square feet at the designated site, with yellow-coded areas requiring mowing, weed eating, edging, and debris removal, while red-coded areas require mowing and weed eating only. Grass must be maintained at 3-4 inches with an even appearance, and services are seasonal, typically provided between April and November.

Eligible bidders must demonstrate a minimum of five years of continuous active participation in mowing services and provide three references from clients served within the last five years. Pricing must be provided for Year 1 and Year 2 services, with Year 2 pricing permitted to include an incremental increase not exceeding 5% of Year 1 costs on Net 30 payment terms. Award will be made to the lowest responsible bidder. All bidders must submit a current Tax Clearance Certificate from the Kansas Department of Revenue and comply with required certifications including immigration reform compliance, sexual harassment policy acknowledgment, and certifications regarding Israel boycott status and prohibited telecommunications equipment. Contractors must carry workers' compensation, public liability, and property damage insurance. Disabled Veteran Owned Business or Certified Business preferences may be claimed if properly documented. The contract is structured as an indefinite quantity agreement with no guaranteed volume, and the State reserves the right to terminate for cause or convenience with written notice. The Procurement Officer is Nicole D. Mears, contactable at 785-296-6924 or nicole.mears@ks.gov.