EVT0010592_-_Amendment_Two_-_Questions_and_Answers.pdf

This is Amendment Two to a Request for Proposal issued by the Kansas Department of Commerce for Strategic Planning Consultant Services for the Kansas Arts Commission. The amendment references a previously issued Amendment One, which contains all substantive questions and answers in an Excel spreadsheet format. The original RFP solicits competitive proposals from qualified consulting firms to develop a comprehensive five-year strategic plan for the Kansas Arts Commission covering 2026-2031. The project is divided into four phases over nine months, with specific deliverables including an assessment report, stakeholder engagement summary, updated mission and vision statements, strategic priorities, implementation roadmap, and a final strategic plan document. Proposals were originally due January 14, 2026, at 2:00 PM CST, though this amendment indicates a closing date of January 28, 2025, at 2:00 PM CST. The contract execution date coincides with the award date, with project completion required by November 30, 2026. Bidders must be established firms with a minimum of five years of continuous strategic planning consulting experience and must provide two client references from the past five years.

The contract payment structure is divided into three installments: 25 percent due at contract execution, 40 percent at the midpoint of Phase 2, and the final 35 percent upon final plan delivery. The Kansas Legislature increased the Kansas Arts Commission's appropriation by $500,000 in FY 2023, effectively doubling the agency's state funding and supporting this procurement. Evaluation criteria include cost, proposal completeness, bidder understanding, compliance with RFP terms, experience, staff qualifications, and proposed methodology. Bidder preference opportunities are available for Certified Business Bidders and Disabled Veteran Owned Businesses, contingent upon submission of appropriate documentation. Bidders must submit multiple certifications, including Tax Clearance Certificates, Immigration Reform and Control forms, Sexual Harassment Policy compliance, Israel Boycott certification, and Telecommunications Equipment certification. A signed copy of this Amendment Two must be submitted with the bid response by the closing date. The State of Kansas reserves the right to accept or reject any proposals and contractor payments may be subject to set-off if the contractor owes a debt to the State of Kansas.