EVT0010498_-_Amendment_1_-_Q___A.pdf
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- Attached to
- Manual Bat Analysis from Acoustic Bat Call Data State and local contract opportunity
- Solicitation number
- EVT0010498
- Issued by
- Rawlins County, Kansas
About this file
This document is an Amendment to a Request for Proposal (RFP) issued by the Kansas Department of Wildlife and Parks through the Office of Procurement and Contracts for Manual Bat Analysis from Acoustic Bat Call Data. The amendment, dated October 14, 2025, provides clarification and answers to potential bidders' questions regarding the proposal submission. The event number is EVT0010498, with a closing date of October 29, 2025, and the procurement officer is Lily Lundy. The amendment addresses various aspects of the proposal, including submission guidelines, references, timeline, and cost sheet requirements.
The document provides detailed responses to nine questions from potential bidders, covering topics such as proposal document composition, reference requirements, and budgetary considerations. Key clarifications include: the cost proposal must be submitted separately from the technical proposal, references should be from clients who purchased similar services in the last five years, and additional timeline milestones should be outlined in the bidder's proposal. Budgetary stipulations are referenced in Sections 2.12 and 2.13 of the bid event, with cost accounting to be conducted at the total award level based on the approved project budget. Bidders are instructed to include a budget narrative providing information as requested in the specified sections.
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Other files for this state and local contract opportunity
| File | Type | Posted |
|---|---|---|
| EVT0010498_-_Bid_Documents.pdf | ||
| Manual_Bat_Analysis_from_Acoustic_Bat_Call_Data.pdf |
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Text version
Office of Procurement and Contracts 900 SW Jackson St., Room 451 South Topeka, KS 66612
Phone: 785-296-2376 Fax: 785-296-7240 https://admin.ks.gov/offices/procurement-contracts Adam C. Proffitt, Secretary Todd Herman, Director
Laura Kelly, Governor
Amendment Request for Proposal
Questions and Answers
Date: October 14, 2025
Amendment Number: One (1)
Event Number: EVT0010498
Closing Date: October 29, 2025
Procurement Officer: Lily Lundy Telephone: 785-296-0714 E-Mail Address: lily.lundy@ks.gov
Agency: Kansas Department of Wildlife and Parks
Item: Manual Bat Analysis from Acoustic Bat Call Data
Conditions: 1) Answers to submitted questions follow on page two (2) of this document.
A signed copy of this Addendum must be submitted with your bid. If your bid response has been returned, submit this Addendum by the closing date indicated above.
I (We) have read and understand this addendum and agree it is a part of my (our) bid response.
NAME OF COMPANY OR FIRM:
SIGNED BY:
TITLE: DATE:
It shall be the vendor's responsibility to monitor this website on a regular basis for any changes/addenda.
http://admin.ks.gov/offices/procurement-contract mailto:lily.lundy@ks.gov http://admin.ks.gov/offices/procurement-contract
Event ID: EVT0010498
EVT0010498 – Amendment One
Manual Bat Analysis from Acoustic Bat Call Data
QUESTIONS
Number
Page
RFP Section
Question
Answer
1. 14 2.1 – Submission of
Proposals
Can you confirm the cost should not be included in the Technical Proposal or the Transmittal Letter?
That is correct, the Cost Proposal must be separate.
2. 14 2.1 – Submission of
Proposals
How many documents are typically required? The RFP alludes to a transmittal, a technical proposal, and a cost section—are these the only components and are they typically separate documents?
Bidders should refer to Section 2.1 of the Bid Documents for proposal guidelines.
3. 14 2.1 – Submission of
Proposals
Are additional attachments, such as reporting forms or data sheets, permitted if they directly apply to deliverables questions?
Bidders should refer to Section 2.1 of the Bid Documents for proposal guidelines.
4. 16 2.9 – References
For the references section, is it acceptable to list previous project managers from other consulting jobs, or must they be clients?
This reference section refers to those who have purchased similar services from the bidder in the last five (5) years.
References for previous project managers from other consulting firms or other professional references should be included in the proposal as specified in Section 4.4 (page 26).
5. 16 2.9 – References
Is a low number of peer-reviewed papers considered a significant disadvantage?
It is unknown whether any bidders will have peer-reviewed papers or not. This is only one technical component of the entire proposal to be considered for bid acceptance.
6. 16 2.7 – Timeline
What is the anticipated review timeframe of proposals?
No timeframe can be given for the review process due to it being dependent on multiple factors.
7. 26 4.2.3 – Invoicing
For timeline’s required as part of the RFP, are there standard milestones outside of the two invoicing dates and the final deliverable date?
Outside of the two invoice dates and the final deliverable date, any additional timeline milestones should be outlined in the bidder’s proposal. These milestones will be reviewed and could be part of the negotiation process should more or less be needed based on the totality of the proposal.
8. 27 5 – Cost Sheet
Is there a template cost form beyond the page included in the RFP? The document suggests that more information is required than just what’s on the cost sheet.
The Cost Sheet is the only cost form for this RFP.
Event ID: EVT0010498
QUESTIONS
Number
Page
RFP Section
Question
Answer
9. 27 5 – Cost Sheet
Are there any budgetary stipulations (e.g., hourly, fixed fee, not-to-exceed) or restrictions on allocating funds to materials (e.g., hardware, software, equipment)?
Budgetary stipulations are specifically listed in Section 2.12 and 2.13 of the bid event. Cost accounting will be at the total award level based on the approved budget for the project. A budget narrative should be included that provides the information as requested in Section 2.12 and 2.13.
END OF AMENDMENT ONE – EVT0010498
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