Event 660.pdf

Idaho State Veterans Home - Lewiston Event 660

Bulk Oxygen Delivery & Medical Oxygen Rental & Fills

1. Purpose The Idaho Division of Veterans Services (IDVS) is requesting quotes for medical oxygen equipment rentals & fills for the Idaho State Veterans Home – Lewiston (ISVH-L).

The contact for this RFQ is:

Danny Arnold – Contracting and Procurement Officer Phone:208-780-1326 Fax:208-780-1311 Email: divisionbids@veterans.idaho.gov

Site Contact:

Idaho State Veterans Home – Lewiston 821 21st Ave Lewiston, ID 83501 Frank Northam – Maintenance Supervisor Phone: 208-750-3680 Email: frank.northam@veterans.idaho.gov

2. Background The purchase of this service will be used by the ISVH-L for Bulk Oxygen Delivery and medical oxygen equipment rentals & fills. The quantities listed in Exhibit A are an estimate only. Bulk Delivery, Rentals and Fills invoicing shall be for actual services provided monthly.

3. Timelines Quotes Due (by 5:00 p.m. MST) 10/17/2024

4. Specifications See Exhibit A

5. Delivery Contractor will deliver Bulk Oxygen & all requested number of medical equipment rentals listed in Exhibit A.

Subcontracting of the services listed in Exhibit E Scope of Work must be approved in writing between awarded contractor and the Idaho Division of Veterans Services. Contractor will be responsible for all actions, workmanship and quality of services performed by any subcontractor.

6. Award Basis

- Award will be made to the responsive responsible vendor with the lowest Total Cost, as provided on Exhibit A, Price

Sheet.

- Award will be for one (1) year with four (4) optional one (1) year renewal.

- Bids received with terms and conditions contrary to the State Standard Terms and Conditions will be found nonresponsive and bid will not be considered.

- Awarded contractor shall provide Certificates of Liability Insurance within five (5) business days from award of contract.

Contractor will have the Idaho State Veterans Home – Lewiston 821 21st Ave. Lewiston, Idaho 83501 listed in as the certificate holder.

- Failure to provide Certificate of Liability Insurance may result in contract being terminated.

7. Billing and Payment Terms

- Monthly Billing- Invoices must be received by the ISVH-L on the 5th of each month at each site location on Exhibit

A.

- Contractor understands that all invoices must come from the awarded contractor and contractor is responsible for paying subcontractors.

mailto:divisionbids@veterans.idaho.gov mailto:frank.northam@veterans.idaho.gov

8. Response

Enter your Total Cost on Exhibit A, Price Sheet and submit your quote via LUMA (Supplier Portal / Supplier Portal (inforgov.com)

Bids must be received prior to the deadline established above. Quotes must include all Required Submittal Items (See below).

The mandatory documentation must be submitted in the LUMA E-Procurement System.

List of Attachments MANDATORY Submittal Items

Exhibit A – Price Sheet Exhibit B – Signature Page Exhibit C – Solicitation Instructions to Vendors Exhibit D – State of Idaho Standard Terms and Conditions Exhibit E – Scope of Work

Exhibit A - Price Sheet Exhibit B – Signature Page

9. Insurance Requirements

Prior to award (or as otherwise designated by the Purchasing Activity), the apparent successful vendor will provide certificates of insurance required herein and will maintain the insurance during the life of the Contract. There are no provisions for exceptions to this requirement. Failure to provide the certificates of insurance within the requisite time period may be cause for rejection of the vendor's quote or cancellation of the contract.

Contractor shall carry liability and property damage insurance that will protect it and the State of Idaho from claims for damages for bodily injury, including accidental death, as well as for claims for property damages, which may arise from operations under the Contract whether such operations are by themselves or by anyone directly or indirectly employed by either of them.

Contractor shall not commence work under the Contract until it obtains all insurance required under this provision and furnishes a certificate or other form showing proof of current coverage to the State. All insurance policies and certificates must be signed copies. After work commences, the Contractor will keep in force all required insurance until the contract is terminated.

a. Commercial General and Umbrella Liability Insurance. Contractor shall maintain Commercial General Liability (CGL) and, if necessary, Commercial Umbrella insurance with a limit of not less than $1,000,000 each occurrence. If such CGL insurance contains a general aggregate limit, it shall apply separately to this Contract.

b. Commercial General and Umbrella Liability Insurance. Contractor shall maintain Commercial General Liability (CGL) and, if necessary, Commercial Umbrella insurance with a limit of not less than $1,000,000 each occurrence. If such CGL insurance contains a general aggregate limit, it shall apply separately to this Contract.

i. CGL insurance shall be written on ISO occurrence form CG 00 01 (or a substitute form providing equivalent coverage) and shall cover liability arising from premises, operations, independent contractors, products-completed operations, personal and advertising injury, and liability assumed under an insured contract (including the tort liability of another assumed in a business contract).

c. Commercial Automobile and Commercial Umbrella Liability Insurance. Contractor shall maintain Commercial Automobile

Liability and, if necessary, Commercial Umbrella Liability insurance with a limit of not less than $1,000,000 each accident.

Such insurance shall cover liability arising out of any auto (including owned, hired, and non-owned autos).

i. Bidder or offeror may request a waiver from providing Commercial Automobile and Commercial Umbrella Liability

Insurance in its bid or proposal if the bidder or offeror will not use any owned, hired or non-owned vehicles to conduct business under the contract, if it is awarded the contract, and the State of Idaho will consider the request. If the bidder or offeror submits a request to waive the provision of Commercial Automobile and Commercial Umbrella Liability Insurance after the due date and time for receipt of bids or proposals, the State of Idaho may not consider the request.

d. Workers Compensation Insurance and Employer's Liability. Contractor shall maintain workers compensation and employer's liability. The employer's liability shall have limits not less than $500,000 each accident for bodily insurance by accident or $500,000 each employee for bodily injury by disease.

i. Contractor must provide either a certificate of workers compensation insurance issued by a surety licensed to write workers compensation insurance in the State of Idaho, as evidence that the contractor has in effect a current Idaho workers compensation insurance policy, or an extraterritorial certificate approved by the Idaho Industrial Commission from a state that has a current reciprocity agreement with the Idaho Industrial Commission.

https://sms-idaho-prd.tam.inforgov.com/fsm/SupplyManagementSupplier/page/XiSupplyManagementSupplierPage?csk.SupplierGroup=LUMA https://sms-idaho-prd.tam.inforgov.com/fsm/SupplyManagementSupplier/page/XiSupplyManagementSupplierPage?csk.SupplierGroup=LUMA

ii. Contractor must provide either a certificate of workers compensation insurance issued by a surety licensed to write workers compensation insurance in the State of Idaho, as evidence that the contractor has in effect a current Idaho workers compensation insurance policy, or an extraterritorial certificate approved by the Idaho Industrial Commission from a state that has a current reciprocity agreement with the Idaho Industrial Commission.

e. State of Idaho as Additional Insured: The liability insurance coverage required for performance of the Contract shall include the State of Idaho, the (agency) and its divisions, officers and employees as additional insured, but only with respect to the Contractor’s activities to be performed under this Contract.

i. The Contractor must provide proof of the State of Idaho, the (agency) and its divisions, officers and employees being additional insured by providing endorsements to the liability insurance policies showing the State of Idaho, the (agency) and its divisions, officers and employees as additional insured. The endorsements must also show the policy numbers and the policy effective dates.

ii. If a liability insurance policy provides for automatically endorsing additional insured when required by contract, then, in that case, the Contractor must provide proof of the State of Idaho, the (agency) and its divisions, officers and employees being additional insured by providing copies of the policy pages that clearly identify the blanket endorsement.

f. Notice of Cancellation or Change: Contractor shall ensure that should any of the above described policies be cancelled before the expiration date thereof, or if there is a material change, potential exhaustion of aggregate limits or intent not to renew insurance coverage(s), that written notice will be delivered to the Division of Purchasing (if the Contract was issued by the Division) or to the Purchasing Activity (contracting state agency) in accordance with the policy provisions.

g. Contractor shall further ensure that all policies of insurance are endorsed to read that any failure to comply with the reporting provisions of this insurance, except for the potential exhaustion of aggregate limits, shall not affect the coverage(s) provided to the State of Idaho, and its divisions, officers and employees.

h. Acceptable Insurers and Deductibles: Insurance coverage required under the Contract shall be obtained from insurers rated A-VII or better in the latest Bests Rating Guide and in good standing and authorized to transact business in Idaho. The Contractor shall be financially responsible for all deductibles, self-insured retention’s and/or self-insurance included hereunder. The coverage provided by such policy will be primary to any coverage of the State on or related to the contract and shall provide that the insurance afforded applies separately to each insured against whom a claim is made, except with respect to the limitation of liability.

Waiver of Subrogation: All policies shall contain waivers of subrogation. The Contractor waives all rights against the State and its officers, employees, and agents for recovery of damages to the extent these damages are covered by the required policies.

Policies may contain deductibles, but such deductibles will not be deducted from any damages due to the State.