Event_37712_-_Camera_Mounting_Services,_Los_Alamitos.pdf

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SECTION 1

REQUEST FOR PROPOSAL

1-01. The State of California Military Department shall accept proposals until February 4, 2026, at 2 P.M from qualified proposers offering to provide equipment, materials, labor, licenses, bonds and insurance required for the Aircraft Camera Mounting System services at Los Alamitos, CA, for a period of 12 months in accordance with the terms and conditions, and requirements of this Request for Proposal (RFP).

All questions regarding this RFP must be submitted in writing to to Shannon Ngo at bids@cmd.ca.gov no later than January 27, 2026, at 2 P.M. If an addendum is necessary it will be issued prior to January 30, 2026, at 2 P.M.

a. Basis of award of this contract will be the lowest responsive proposal from a qualified, responsible contractor.

b. In the event of a tie between two proposals, the Military Department Contracting Officer shall conduct a coin toss to determine award. The coin toss shall be witnessed by a minimum of two personnel from the Purchasing and Contracting Branch.

c. Proposers are not required to visit the worksite. Contractors are responsible for satisfying themselves as to the local conditions, to accurately measure area and insure the actual area of work for the preparation of their bid. Contractors providing a proposal without visiting the worksite, do so at their own risk. Contractors can schedule a worksite visit by contacting Shannon Ngo at bids@cmd.ca.gov.

1-02. The State is seeking a single proposal, not to exceed, to be inclusive of all contract's costs involved in performing the full scope of this service.

a. Proposal MUST be submitted for the entire work described therein. Any deviation from the specification will not be considered and will be cause for rejection of your proposal.

b. The Military Department reserves the right to reject any or all proposals.

1-03. Contractor shall provide qualified and trained personnel during the contract period. Personnel skilled in the work to be done shall execute in a careful, neat, proficient manner, and in compliance with acceptable trade practices.

a. Specific schedule and definition of level of service will be found in the Technical Specifications of this RFP.

b. All services called for in this RFP and the resulting contract will be performed in accordance with the specific requirements and schedule of performance found in the technical specifications.

c. Costs of developing and submitting proposals are entirely the responsibility of the firm and shall not be chargeable to or paid by the State of California.

d. The Prime Contractor shall self-perform on the site with its own organization, work equivalent to at least twenty percent (20%) of the total amount of work to be performed under the contract. The Prime Contractor shall provide at all times sufficient competent labor, materials, and equipment to properly carry on the work and to ensure completion within the time agreed.

1-04. Questions regarding this RFP, worksite conditions, and/or contractor responsibilities shall be directed as follows: Please email CA Military Department personnel who initiated this solicitation (Shannon Ngo at bids@cmd.ca.gov) between 7:00 am and 3:30 p.m. Monday through Friday.

1-05. The use of the proposal forms provided in this RFP is mandatory (or a xerox copy of the attached forms).

1-06. Withholding on Independent Contractors doing business with the State:

a. Pursuant to California Revenue and Taxation Code Section 18806.1, independent contractors may be subject to one (1) percent State Income Tax Withholding.

mailto:bids@cmd.ca.gov mailto:bids@cmd.ca.gov

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b. An independent contractor as defined in the Black's Law Dictionary is: "one who, in the exercise of independent employment, contracts to do a piece of work according to their own methods and is subject to their employer's control only as to the end product or final result of work."

1-07. Contract Standard Clauses - Contractor awarded a contact pursuant to this RFP will be required to sign contract documents containing the following provisions:

a. The Contractor agrees to indemnify and save harmless the Military Department, the State, its officers, agents and employees from any and all claims and losses accruing or resulting to any and all contractors, subcontractors, material men, laborers and any other person, firm or corporation furnishing or supplying work, services, materials or supplies in connection with the performance of this contract, and from any and all claims and losses accruing or resulting to any person, firm or corporation who may be injured or damaged by the contractor in the performance of this contract.

b. The Contractor, and the agents and employees of Contractor, in the performance of this agreement, shall act in an independent capacity and not as officers or employees or agents of the State of California.

c. The State may terminate this agreement and be relieved of the payment of and consideration to the Contractor should Contractor fail to perform the covenants herein contained at the time and in the manner herein provided. In the event of such termination the State may precede with the work in any manner deemed proper by the State. The cost to the State shall be deducted from any sum due the contractor under this agreement and the balance, if any, shall be paid the Contractor upon demand.

d. Without the written consent of the State, This agreement is not assignable by Contractor either in whole or in part.

e. Time is of the essence in this agreement.

f. No alteration or variation of the terms of this contract shall be valid unless made in writing and signed by the parties hereto, and no oral understanding or agreement not incorporated herein, shall be binding on any of the parties hereto.

g. The consideration to be paid Contractor, as provided herein, shall be in compensation for all of Contractor's expenses incurred in the performance hereof, including travel and per diem, unless otherwise expressly provided.

h. Contractor swears under penalty of perjury that no more than one final unappealable finding of contempt of court by a Federal Court has been issued against the Contractor within the immediately preceding two-year period because of the Contractor's failure to comply with an order of the National Labor Relations Board.

i. This contract may be amended during the period of contract performance, subject to the mutual agreement of parties.

j. This contract shall be subject to and construed in accordance with the laws of the State of California, whether or not specifically cited herein (including but not limited to Government Code § 927).

k. This agreement contains all the terms and conditions agreed to by all parties. No other understanding, oral or otherwise, regarding the subject matter of this agreement, shall be deemed to exist or to bind any of the parties hereto.

l. The contractor agrees to recognize the mandatory standards and policies relating to the energy efficiency in the

State Energy Conservation Plan Title 23, California Code of Regulations, as required by the U.S. Energy Policy and Conservation Act (Public Law 94-165).

m. Contractor shall not enter into any subcontracts for the performance of the principle services to be rendered under this agreement without the express consent in writing of the State. Any subcontractors authorized to provide such services MUST meet and comply with all requirements set forth in this agreement.

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n. All Contracting parties shall be subject to the examination and audit of the Auditor General for a period of three years after final payment under the contract (Government Code Section 10532) should the contract amount exceed $10,000.

o. Contractor agrees that the Military Department or its delegatee will have the right to review, obtain, and copy all records pertaining to performance of the contract. Contractor agrees to provide the Military Department with any relevant information requested and shall permit the Military Department access to its premises, upon reasonable notice, during normal business hours for the purpose of interviewing employees and inspecting and copying such books, records, accounts, and other material that may be relevant to a matter under investigation for the purpose of determining compliance with Public Contract Code Section 10115 et. seq. and Title 2, California Code of Regulations, Section 1896.60 et. seq. and for the purpose of determining compliance with the State requirements for M/WBE and DVBE. Contractor further agrees to maintain such records for a period of three (3) years after final payment under the contract.

p. This agreement is valid and enforceable only if sufficient funds are made available by the Budget Act for each

Fiscal Year of this agreement for the purposes of this contract. This contract is further subject to any additional restrictions, limitations, or conditions enacted by the Legislature and contained in the above Budget Bills or any statute enacted by the Legislature which may effect the provisions, terms, or funding of this or any subsidiary contract in any manner.

1-08. Cancellation, Modification, and Waiver: The Military Department reserves the right to cancel or modify this RFP, in whole or in part. The Military Department may reject any or all proposals for cause, and may waive any immaterial deviation or defect in a proposal. The Military Department's waiver of a deviation or defect shall in no way modify the IFB documents, or excuse the contractor from full compliance with the RFP specifications if awarded the contract.

1-09. Drug-Free Workplace Certification: Senate Bill 1120, Chapter 1170, Statutes of 1990, requires state contractors to maintain a "drug-free workplace".

a. Every contractor MUST comply with the following:

(1) Certify that the individual or organization "will provide a drug-free workplace" (Government Code Section 83355).

(2) Publish a statement notifying employees that company policy prohibits specified activities involving controlled substances, and defining actions to be taken for violating the policy (Government Code Section 8355(a)).

(3) Establish a drug-free awareness program to inform employees about specified topics (Government

Code Section 8355 (b)).

(4) Provide the drug-free statement to each employee working on a state contract and require that these employees agree to abide by the terms of the statement (Government Code Section 8355(c)).

a. A state agency may cancel a contract if it finds that the contractor has falsely certified a drug-free workplace or failed to fulfill the requirements defined in Government Code Section 8355(a) thru (c). Every month the Department of General Services is required to publish a list of individuals and organizations whose contracts have been canceled; this list will appear in the State Contracts Register. State agencies are forbidden to contract with, or award to, individuals or organizations appearing on this list.

1-10. The California Taxpayer and Shareholder Protection Act of 2003, Public Contract Code section 10286, et seq., which prohibits state agencies from contracting with expatriate companies, unless they satisfy minimum requirements related to shareholder rights, or obtain a waiver, effective April 1, 2004. An expatriate company is a United States company that has moved, in name and on paper only, to a tax haven country (typically Bermuda or the Bahamas) and has no substantial business activities in the country of reincorporation.

1-11. Antitrust Claims (GC §§ 4552, 4553 & 4554) are hereby incorporated by reference and made part of this solicitation as if attached hereto. This provision can be viewed on the DGS/OLS website http://www.dgs.ca.gov/pd/Home.aspx http://www.dgs.ca.gov/pd/Home.aspx

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1-12. TACPA Preference, if applicable (GC § 4530, et seq. and 2 CCR § 189.30) is hereby incorporated by reference and made part of this solicitation as if attached hereto. Contact DGS/Dispute Resolution/Preference Program Section for information on TACPA at (916) 375-4604 or (916) 375-4600.

1-13. Loss Leader Provisions (PCC § 10344) are hereby incorporated by reference and made part of this solicitation as if attached hereto.

1-14. Iran Contracting Act Certification (PCC § 2202) are hereby incorporated by reference and made part of this solicitation as if attached hereto.

1-15. General Provisions (DGS PD 403-ITGP) Non-Cloud IT, Effective 02/20/2025 https://www.dgs.ca.gov/-/media/Divisions/PD/Acquisitions/Solicitation-Document-Attachments/IT-General- Provisions-NonCloud-DGS-PD-403ITGP-Revised-02202025.pdf

1-16. General Provisions (DGS PD 402-ITGP) Cloud IT – Software as a Service (SaaS), Effective 02/20/2025 https://www.dgs.ca.gov/-/media/Divisions/PD/Acquisitions/Solicitation-Document-Attachments/IT-General- Provisions-Cloud-DGS-PD-402ITGP-Revised-02202025.pdf

1-17. In the event of a precise tie, the CA Military Department will utilize a coin toss, observed by witnesses documented in the procurement file. In the event of a precise tie between two SB supplies in which one is also a DVBE, the award shall go to the SB that is also a DVBE. It is unlawful for any person engaged in business within this state to sell or use any article or product as a “loss leader” as defined in §17030 of the Business and Professions Code.

A five percent (5%) bid preference is available to a non-small business claiming twenty-five percent (25%) California certified small business subcontractor participation. If claiming the non-small business subcontractor preference, the bid response must include a list of the small business(as) with which you commit to subcontract in an amount of at least twenty-five percent (25%) of the net bid price with one of more California certified small businesses. Each listed certified small business must perform a “commercially useful function” in the performance of the contract as defined in Government Code Section 14837(d)(4).

The required list of California certified small business subcontracts must be attached to the bid response and must include the following: 1) subcontractor name, 2) address, 3) phone number, 4) a description of the work to be performed and/or products supplied, 5) and the dollar amount or percentage of the net bid price (as specified in the solicitation) per subcontractor. Bidders claiming the five percent (5%) preference must commit to subcontract at least twenty-five percent (25%) of the net bid price with one or more California certified small businesses.

Completed certification applications and required support documents must be submitted to the office of Small Business and DVBE Certification (OSDC) no later than 5:00 p.m. on the bid due date, and the OSDC must be able to approve the application as submitted. Questions regarding certification should be directed to the OSDC at (916) 375-4940. The DVBE Participation Program Requirements have been waived for this solicitation.

1-18. Award of Contract - Award of contract, if made, will be in accordance with the RFQ information on Evaluation to a responsible bidder whose bid complies with all the requirements of the RFQ documents and an addendum thereto, except for such immaterial defects as may be waived by the State. The award, if made, will be made within forty-five (45) days after the scheduled date for Contract Award as specified in the RFQ; however, a bidder may extend the offer beyond 45 days in the event of a delay of contract award.

The State reserves the right to determine the successful bidder(s) either on the basis of individual items or on the basis of all items included in its RFQ, unless otherwise expressly provided in the State’s RFQ. Unless the bidder specifies otherwise in its bid, the State may accept any item or group of items of any bid. The State reserves the right to modify or cancel in whole or in part its RFQ.

Written notification of the State’s intent to award will be made to all bidders. If a bidder, having submitted a bid, can show that its bid, instead of the bid selected by the State, should be selected for contract award, the bidder will be allowed five (5) working days to submit a Notice of Intent to Protest, according to the instructions contained in the paragraph titled “Protests” of this RFQ.

1-19. Protests - Any bidder’s issues regarding solicitation requirements must be resolved (or attempts to resolve them must have been made) before a protest may be submitted according to the procedure below. These issues https://www.dgs.ca.gov/-/media/Divisions/PD/Acquisitions/Solicitation-Document-Attachments/IT-General-Provisions-NonCloud-DGS-PD-403ITGP-Revised-02202025.pdf https://www.dgs.ca.gov/-/media/Divisions/PD/Acquisitions/Solicitation-Document-Attachments/IT-General-Provisions-NonCloud-DGS-PD-403ITGP-Revised-02202025.pdf https://www.dgs.ca.gov/-/media/Divisions/PD/Acquisitions/Solicitation-Document-Attachments/IT-General-Provisions-Cloud-DGS-PD-402ITGP-Revised-02202025.pdf https://www.dgs.ca.gov/-/media/Divisions/PD/Acquisitions/Solicitation-Document-Attachments/IT-General-Provisions-Cloud-DGS-PD-402ITGP-Revised-02202025.pdf

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will first be resolved by the contact for the solicitation or if they result in a protest, the protest will be submitted to DGS Procurement Division Deputy Director to hear and resolve issues and whose decision will be final.

If a bidder has submitted a bid which it believes to be responsive to the requirements of the RFQ and to be the bid that should have been selected according to the evaluation procedures in the solicitation and the bidder believes the State has incorrectly selected another bidder for award, the bidder may submit a protest of the selection as described below. Protests regarding selection of the “successful bidder” will be heard and resolved by the Victim Compensation and Government Claims Board whose decision will be final.

All protests of award must be made in writing, signed by an individual authorized to bind the bidder contractually and financially, and contain a statement of the reason(s) for protest; citing the law, rule, regulation, or procedure on which the protest is based. The protester must provide facts and evidence to support the claim. Protests must be mailed or delivered to:

Street and Mailing Address:

Deputy Director Procurement Division 707 Third Street, Second Floor South West Sacramento, CA 95605 Facsimile No.: (916) 375-4611

All protests to the RFQ or protests concerning the evaluation, recommendation, or other aspects of the selection process must be received by DGS Procurement Division Deputy Director as promptly as possible, but not later than the date indicated in the Notification of Intent to Award. Certified or registered mail must be used unless delivered in person; in which case the protester should obtain a receipt of delivery.

1-20. Mandatory GenAI Notification Clause - The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

Bidder / Offeror must notify the State in writing if it: (1) intends to provide GenAI as a deliverable to the State; or (2), intends to utilize GenAI, including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts: (i) functionality of a State system, (ii) risk to the State, or (iii) Contract performance. For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) § 4986.2 Definitions for GenAI.

Failure to report GenAI to the State may result in disqualification. The State reserves the right to seek any and all relief to which it may be entitled to as a result of such non-disclosure.

Upon notification by a Bidder / Offeror of GenAI as required, the State reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the State.

Government Code 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.

STATEMENT OF WORK (SOW)

FOR

AIRCRAFT CAMERA MOUNTING SYSTEM

as of 1 December 2025

1.0 PURPOSE: The California Military Department (CMD) Counterdrug Task Force (CDTF) requires design, engineering, fabrication, and delivery of a specialized mounting system and bracket assembly to support the Government-furnished Shotover M2 camera. The vendor shall develop and produce a complete, mission-ready mounting solution that enables secure installation, optimal performance, and reliable field deployment of the camera in support of aerial ASR (Analysis, Surveillance, and Reconnaissance) operations. This mounting system and associated components are hereinafter referred to as the “Portable System”.

2.0 SCOPE: The contractor shall provide all necessary resources to design, engineer, fabricate, test, deliver, and support a fully operational Portable System for aerial Analysis, Surveillance, and Reconnaissance (ASR) missions. This system must enable secure installation, optimal performance, and reliable deployment of the Government-furnished Shotover M2 camera on UH-60 (Black Hawk) and LUH-72 (Lakota) helicopters, supporting CMD and CDTF operations throughout California. The Portable System shall comply with Army Aviation Regulations (AR 95-1 and AR 70-62), Airworthiness Releases (AWRs), and Federal Aviation Administration (FAA) standards, including 14 CFR Part 145. To ensure operational readiness and adaptability, the system will include independent FAA-compliant batteries for reliable power, an independent charging station for stationary use, and a mobile charging station for field deployment. Efficient movement on the flightline will be supported by protective transport cases and a hydraulic wheeled cart. Advanced stabilization mechanisms and modular mounting adapters will ensure compatibility across platforms. Weatherproof enclosures will protect against dust, moisture, and temperature extremes. Integrated cable management and connectivity solutions will enable seamless operation and communication system compatibility. Quick-release mechanisms will allow rapid installation, removal, and reconfiguration during mission-critical scenarios. This Portable System will be fully operational, compliant with all relevant regulations, and capable of supporting Army airborne surveillance missions with adaptability, reliability, and efficiency in diverse environments.

2.1 Key Features and Requirements

2.1.1: Power Supply and Charging Solutions: The Portable System shall include an integrated charging system that fully recharges the standard battery set within five (5) hours, optimizes efficiency, and ensures battery safety and longevity. It must be compatible with 120V, 15A, 60Hz power and feature automatic overcharge protection to prevent battery damage.

Independent FAA-Compliant Batteries: The system shall include two sets of FAA-compliant batteries to ensure reliable power and continuous operation; one set can be used while the other charges.

Charging Stations: The system will provide both a stationary charging station and a mobile charging station for flexible field deployment.

Compliance and Testing: All charging systems must fully recharge batteries within five (5) hours, comply with Army Aviation and FAA standards, and undergo rigorous testing to validate performance and reliability under mission conditions.

2.1.2: Transport and Mobility

Protective Transport Cases: Durable cases will ensure safe storage and transport of all system components.

Hydraulic Wheeled Cart: Designed for efficient movement on the flightline, the cart features a hydraulic lift for safe and precise positioning, supports a minimum load capacity of three hundred

(300) lbs., and operates smoothly to prevent equipment damage or personnel injury. Heavy-duty, lockable wheels allow use on various surfaces, while ergonomic, adjustable handles enhance maneuverability and reduce strain. Constructed from high-grade, weather-resistant materials, the cart ensures reliable performance in outdoor conditions and accommodates all modular system components.

2.1.3: Stabilization and Mounting

Advanced Stabilization Mechanisms: The system will feature advanced stabilization mechanisms to ensure optimal operational performance.

Modular Mounting Adapters: Modular mounting adapters will provide compatibility with multiple platforms, including UH-60 and LUH-72 helicopters.

2.1.4: Environmental Protection

Weatherproof Enclosures: The system will be safeguarded against environmental factors such as dust, moisture, and temperature extremes.

2.1.5: Connectivity and Cable Management

Integrated Cable Management Solutions: The system will include cable management tools to ensure seamless operation and prevent electromagnetic and physical interference by organizing cables, maintaining signal integrity, and supporting reliable, easy-to-maintain operation.

Connectivity Tools: These tools will ensure compatibility with communication systems and other onboard equipment.

2.1.6: Rapid Deployment Features

Quick-Release Mechanisms: The system will include quick-release mechanisms to enable rapid installation, removal, and reconfiguration during mission-critical scenarios.

2.2 System Design: The system design will provide complete architecture diagram, detailed technical specifications, and documentation for camera integration and connectivity. The design will be verified by CMD and Contact Manager (CM) to meet Army Aviation Regulations and operational ASR requirements.

2.2.1: Console design: Specify the operator console’s layout, controls, displays, and ergonomics, with emphasis on mobility, durability, and usability in airborne environments.

2.2.2: Camera Integration: Integrate the Government-furnished Shotover M2 camera with mounting that meets manufacturer torque and alignment specifications, verified by inspection and test to ensure secure attachment and correct orientation;

include stabilization and connectivity that meet manufacturer specifications, ensuring the camera achieves continuous target tracking accuracy within +/- one (1) degree and reliable ASR data collection at a minimum 95% data capture rate.

2.2.3: Component Placement: Define optimal placement of all components within the helicopter to maximize space, weight balance, operator access, visibility, and safety during flight.

2.2.4: Connectivity and Interfaces: Specify all data, power, and video interfaces between the console, camera, and other components. Ensure compliance with FAA and Army Aviation standards, supporting real-time data transmission, recording, and metadata capture.

2.3 Procurement: The contractor will procure all hardware, components, and materials required to deliver a fully operational Portable System compatible with the specified aircraft. All procurement activities will ensure compliance with performance specifications, aviation standards, and integration requirements defined in the system design.

2.3.1: Portable System Hardware: Includes operator console components (displays, controls, processors, mounting hardware), power distribution modules, interface units, and mission electronics for real-time video, data capture, and system control.

2.3.2: Sensor and Camera-Related Equipment: Covers all equipment required for integration and operation of the Government-furnished Shotover M2 camera, such as video interface modules, sensor control interfaces, stabilization or adaptation hardware as required by design, and any additional supporting components for full camera functionality.

2.3.3: Wiring, Cabling, and Electrical Components: Encompasses wiring, cabling, connectors, harnesses, and electrical accessories for complete system integration. Specifications address power supply and distribution, data and video transmission, Electromagnetic Interference (EMI)/Electromagnetic Compliance (EMC), and proper length not exceeding 10% beyond routing requirements, with routing, and labeling for aircraft installation.

2.3.4: Data Storage and Recording Units: Aviation-ready data storage and recording units supporting high-quality video and still imagery recording, secure ASR mission data storage, reliable metadata capture and transfer, and sufficient capacity for extended mission durations. Comes with camera. Ensure easy access for LEA to recorded data removal.

2.3.5: Procurement Compliance: All items will comply with AR 95-1, AR 70-

62, applicable FAA regulations, and the technical and performance specifications defined in the final system design.

2.4 Assembly: The contractor will perform all assembly and integration required to install the Portable System on designated aircraft. All activities must ensure secure installation, full system functionality, and no interference with existing aircraft systems, controls, or safety features.

2.4.1: Physical Integration and Installation: Includes assembling and integrating all Portable System components—operator console, wiring, mounting hardware, and supporting equipment—onto the aircraft per the approved system design. This covers secure placement of components, routing cables and connectors along designated paths with minimum 2-inch clearance from moving parts and heat sources, using protective coverings where required, maintaining accessibility for operators, and verifying that no component obstructs aircraft operations or maintenance.

2.4.2: Shotover M2 Camera Mounting: Requires demonstrated experience with Shotover M2 camera installation. The camera must be installed using approved hardware and methods, ensuring alignment, stabilization, and structural support. All electrical, data, and control interfaces must be connected per design specifications.

Installation must not affect aerodynamics, safety systems, or pilot visibility, and must comply with Army Aviation and FAA standards.

2.4.3: Non-Interference With Aircraft Systems: All Portable System components must be integrated without interfering with avionics, navigation, communication, or flight control systems; electrical loads and grounding; safety equipment; emergency egress; or crew workspace. Integration must comply with AR 70- 62, AR 95-1, and applicable FAA requirements.

2.4.4: Quality Assurance and Inspection: Quality control measures will be implemented throughout assembly, including inspection of mounts, fasteners, wiring, and connectors; verification of installation specifications; confirmation of compliance with aircraft weight and placement limits; and documentation of assembly procedures and inspection results.

2.5 Software Integration: The contractor will work with Shotover to perform all software setup, configuration and integration required to enable full operational capability of the Portable System. This includes configuring video management software, ensuring compatibility with mission workflows, and integrating the system with aircraft avionics or ground communication systems when applicable.

2.5.1: Software Setup and Configuration: Install, configure, and validate all required software, including:

Video Management Software (VMS)

Recording and storage management tools

Metadata tagging, timestamping, and geolocation software

Records completed manufacturer installation checklist, photographic evidence of mounting and connections, and documented operational test results confirming Shotover M2 camera functionality

User interface and mission display applications

2.5.2: Video Management Software Integration: Integrate the VMS with the Shotover M2 camera and system hardware, ensuring stable video streams, high-resolution capture, and full metadata support.

2.5.3: Integration with Ground Communication Systems: If required, connect to approved ground communication networks for real-time video transmission, data export, and secure ASR data transfer.

2.5.4: Software Testing and Validation: Conduct comprehensive testing to verify all software features, camera-to-console communication, metadata accuracy, file integrity, and integration with avionics and ground systems.

2.6 Testing and Validation: The contractor shall conduct comprehensive testing and validation of the Portable System to confirm full operational performance, safety, and compliance with all Army Aviation and FAA requirements. Testing shall include both ground-based evaluations and flight testing to ensure the system performs reliably under actual mission conditions.

2.6.1: Ground Testing: The contractor shall perform complete ground testing prior to any flight operations. Ground testing shall verify:

Electrical power compatibility and stability

Operation of the Shotover M2 camera, console, displays, and controls

Functionality of wiring, mounts, connectors, and components

Data recording, playback, and metadata accuracy

Software configuration, user interface, and system response

Non-interference with avionics, communications, and safety systems

All discrepancies must be resolved before flight testing

2.6.2: Flight Testing: Flight testing will assess:

Stability and functionality of the Shotover M2 camera during all flight phases

Real-time video transmission, recording quality, and metadata synchronization

Operator console usability and responsiveness during airborne operations

Integrity of system mounts and cabling under vibration, maneuvers, and environmental stresses

No interference with aircraft avionics, controls, or communication systems

Flight tests shall be executed in coordination with authorized aircrew and in compliance with AR 95-1, AR 70-62, and applicable FAA regulations

2.6.3: Performance Validation: Validation will confirm:

High-quality ASR video and imagery output

Reliability and stability of all hardware and software components

Compliance with evidentiary standards for imagery and metadata

Consistency with system design specifications and mission requirements

End-to-end functionality across all system components

2.6.4: Issue Resolution and Retesting:

All deficiencies identified during testing will be documented, corrected, and retested to ensure full resolution without introducing new issues.

2.7 Documentation: The contractor shall develop and deliver all documentation required to support the installation, operation, and maintenance of the Portable final delivered configuration of the system. Documentation shall be suitable for use by flight crew, maintenance personnel, and government engineering or oversight staff.

2.7.1 Technical Manuals: The contractor shall provide comprehensive technical manuals that include:

System overview and functional descriptions

Hardware, software, and system architecture details

Operational procedures for mission use

Safety warnings and system limitations

Troubleshooting and corrective actions

2.7.2: Installation Guides: The contractor shall provide detailed installation guides that fully document the physical integration of the Portable System onto UH-60 and LUH-72 aircraft. Guides shall include:

Step-by-step installation and removal procedures

Mounting instructions for the operator console and Shotover M2 camera

Wiring, cabling, and connector diagrams

Aircraft-specific routing instructions and clearances

Required tools, torque values, and material specifications

Compliance considerations for AR 70-62 (AWR) and FAA installation standards

2.7.3: Maintenance Procedures: The contractor shall provide complete maintenance documentation for all system components, including:

Preventive maintenance schedules and inspection intervals

Procedures for servicing, testing, and calibrating system hardware

Corrective maintenance procedures for common faults or failures

Software update instructions and configuration verification steps

Parts lists, replaceable components, and recommended spares

2.7.4: Documentation Format and Quality: All documentation shall:

Be provided in both digital (PDF) and printed formats

Include version control, revision history, and configuration references

Use clear, concise language and standardized terminology

Contain diagrams, illustrations, and annotated schematics where applicable

Align with the final as-built system configuration delivered to the Government

2.8 Training and Evaluation: The contractor shall conduct comprehensive training and evaluation sessions to ensure flight crew and maintenance personnel are fully capable of operating, maintaining, and supporting the Portable System. Training shall be delivered in person at the designated delivery location and tailored to both operational and technical audiences.

2.8.1: Training for Flight Crew: The contractor shall provide hands-on instruction for aircrew members covering all operational aspects of the Portable System, including:

System startup, configuration, and shutdown procedures

Operation of the Shotover M2 camera, console functions, and user interface controls

Real-time ASR mission workflow, including target tracking, video management, and metadata capture

Troubleshooting common operational issues during flight

Best practices for optimizing video quality, sensor performance, and mission effectiveness

2.8.2: Training for Maintenance Personnel: The contractor shall provide technical training for maintenance staff covering system upkeep and sustainment, including:

Inspection procedures for mounts, wiring, harnesses, and hardware

Preventive maintenance and routine servicing requirements

Software updates, configuration checks, and data management

Fault isolation, diagnostic procedures, and corrective actions

Safe and accurate placement of the Shotover M2 camera into the mount in accordance with the system configuration documentation.

2.8.3: Training Materials and Documentation: The contractor shall provide all training materials, including:

Operator guides and quick-reference checklists

Maintenance manuals, wiring diagrams, and system configuration documentation

Step-by-step procedures for flight operations and troubleshooting

Digital and printed materials. The paper used for printed materials shall be recycled-content, with at least 30% of the fiber coming from postconsumer recycled material per California Public Contract Code (PCC) 12209. Digital materials will be in pdf format and emailed to CM and ACM

2.8.4: Evaluation of Trainee Proficiency: The contractor shall conduct evaluations to confirm trainee understanding and competence. Evaluation activities shall include:

Practical demonstrations of system operation

Hands-on exercises in both ground and simulated mission scenarios

Knowledge checks or assessments validating comprehension of procedures and safety requirements with a minimum passing score of 80%, validating comprehension of procedures and safety requirements.

3.0 TERM/PERIOD OF PERFORMANCE: The contractor shall deliver the Aircraft Camera Mounting System within 180 calendar days following the award of this contract.

The period of performance includes a base year for delivery and installation, along with two (2) option years for software updates, technical support, and maintenance services:

3.1: DELIVERABLES:

3.1.1: Base Year:

Performance Period: 12 MONTHS

Deliverable: Complete fabrication, delivery, and installation of the Aircraft Camera Mounting System, with training scheduled in advance and participant availability confirmed, documentation delivered prior to or with training, and provision of software updates, technical support, and maintenance services for the Portable System.

3.1.2: Option Year 1:

Deliverable: Provide ongoing software updates, technical support, and maintenance services for the Portable System.

3.1.2: Option Year 2:

Deliverable: Provide ongoing software updates, technical support, and maintenance services for the Portable System.

3.2: Pre-Delivery Coordination: The contractor shall schedule a meeting with the CMD Contract Manager ten (10) business days prior to delivery to confirm critical information, including:

3.2.1: Delivery address and logistics.

3.2.2: Contact information for key personnel.

3.2.3: Final review of system specifications and installation requirements.

3.3: Fabrication and Installation: The contractor shall develop the Aircraft

Camera Mounting System from concept through delivery and installation. This includes:

3.3.1: Assessment and Measurement: CDTF will ensure an aircraft is available for the contractor to assess and measure and coordinate inspection/test/observation (ITOs) if necessary for installation certification by contractor.

3.3.2: Design Approval: The contractor shall propose a design for the mounting system in accordance with the scheduling requirements outlined in section 5.1, which must be approved by the CMD Contract Manager. Approval will include review of CAD renderings and mockup models.

3.3.3: Fabrication: The mounting system shall be fabricated to include clamps/brackets compatible with the floor-mounted cargo tie-down points in the UH-60 and the cargo rails in the LUH-72.

3.4: Design and Performance Specifications: The Aircraft Camera Mounting System shall meet the following specifications:

3.4.1: Computer Aided Design (CAD) Renderings and Mockups: The contractor shall create CAD renderings and/or mockup models prior to fabrication for CMD approval.

3.4.2: Clamps/Brackets: The system shall include clamps/brackets designed to hold the Portable System firmly in place during aggressive aerial maneuvers.

3.4.3: Two-Man Lift: The camera mount and system shall be designed for a two-man lift and allow installation/removal within two hours across different aircraft.

3.4.4: Weight and Pressure Limits: Total Portable System weight (inclusive of Shotover Camera and all required components) shall not exceed 300 lbs.

Pressure exerted on the aircraft cabin floor shall not exceed 300 lbs./ft.

3.4.5: Grab Handles: The portable system console shall include at least two

(2) grab handles per side. If modularized, each module shall also include two grab handles per side, designed for ergonomic transport.

3.4.6: Camera Mounting: The Shotover M2 ASR multi-sensor camera shall be mounted to provide the greatest unobstructed field of view through the open cargo door, while allowing the door to be closed.

3.4.7: Command Console: A separate command console structure shall be included to control the camera and house the computer operating the camera.

3.5: Installation Requirements: The contractor shall perform the installation of the Aircraft Camera Mounting System on the date of delivery. Installation shall ensure:

3.5.1: Secure attachment of all components.

3.5.2: Proper alignment and stabilization of the Shotover M2 camera.

3.5.3: Full functionality of the Portable System, including the command console and camera controls.

3.6: User Training: The contractor shall provide a comprehensive User Training Plan and associated training materials no later than 15 days prior to the delivery date of the Portable System. These materials shall be tailored to ensure effective understanding and operation of the system by CMD personnel.

3.6.1: Training Objectives: The training plan shall focus on the following key areas:

System Overview and Capabilities: Detailed explanation of the

Portable System's components, features, and operational capabilities.

System Operations: Step-by-step instructions for system startup, configuration, and shutdown procedures.

Mission Setup and Execution: Guidance on preparing the system for

ASR missions, including camera operation and data collection workflows.

Assembly and Disassembly: Instructions for assembling and disassembling the Portable System, including mounting and removal of the Shotover M2 camera.

Troubleshooting and Error Handling: Procedures for diagnosing and resolving common system issues during operation.

Routine Maintenance and Safety: Preventive maintenance schedules, servicing requirements, and safety protocols for handling system components.

Practical Assessment and Scenarios: Hands-on exercises and simulated mission scenarios to reinforce operational proficiency.

Testing and Evaluation: Methods for validating system functionality and performance during training sessions.

3.7: Software Maintenance and Support: The software maintenance and support period will commence on the day of installation and extend for a duration of 12 months. During this time, the contractor will ensure the system remains fully operational, addressing any software-related issues, updates, or enhancements required to maintain optimal performance. This support period guarantees CMD personnel have access to reliable technical assistance and system updates, ensuring mission readiness and compliance throughout the operational lifecycle.

4.0 MISSION REQUIREMENTS: The contractor shall deliver a standalone camera mounting system integrating both hardware and software, designed to meet Army Aviation and FAA standards for safe, effective military airborne operations. The system must comply with AR 95-1, AR 70-62, and meet requirements for Army Airworthiness Release (AWR) and FAA approval for use on UH-60 (Black Hawk) and LUH-72 (Lakota) helicopters. It must integrate the Government-furnished Shotover M2 multi-sensor camera, ensuring secure mounting, stabilization, and connectivity for full target tracking and ASR functionality. The camera must provide an unobstructed field of view through the cargo door, allow door closure, remain stable during flight maneuvers, and not interfere with aerodynamics, safety systems, or pilot visibility. The contractor shall coordinate with the Army Aviation Systems Project Management Office (AS PMO) for all required approvals, ensuring the system is mission-ready, compliant, and does not compromise aircraft performance or safety.

4.1: Technical Requirements:

4.1.1: General Design and Installation: The Portable System must be engineered to avoid the need for an Army Airworthiness Release (AWR) by ensuring all components remain within the helicopter airframe, with no external modifications. The system must not interface with or affect the aircraft’s navigation, electronics, data, or power systems.

4.1.2: Size, Weight, and Power (SWaP) Optimization: Given the operational constraints of helicopter use, the Portable System must prioritize minimization of Size, Weight, and Power consumption (SWaP). The system will be powered solely by independent batteries, requiring components to be energy-efficient to maximize battery life during missions. Furthermore, the system must be lightweight and compact to facilitate manual transportation between aircraft and ease of installation.

This design consideration ensures operational flexibility and reduces the physical burden on personnel.

4.1.3: Component Standards: All components used in the Portable System must be new, unused, and of the current model year. They must meet or exceed industry standards in style, quality, and functionality, equivalent to those offered to the public. This ensures reliability, durability, and compliance with modern technological benchmarks. The inclusion of standard equipment and accessories as indicated in the manufacturer’s published literature is mandatory. Any optional equipment or upgrades required to meet the specified requirements must be installed or provided to ensure the system’s full functionality.

4.1.4: Completeness of the System: The Portable System must be delivered as a fully operational unit. All parts and components not explicitly mentioned in the specification but necessary for the system to perform its intended functions must be installed or provided. This ensures that the system is mission-ready upon delivery, with no additional modifications or adjustments required.

4.1.5 Operational Considerations: The system must be designed to withstand the rigors of helicopter operations, including vibration, temperature variations, and potential exposure to environmental elements. Protective enclosures and robust mounting mechanisms should be included to safeguard components during aggressive aerial maneuvers. Additionally, the system must be user-friendly, allowing for rapid installation, removal, and maintenance by personnel with minimal training.

4.1.6: Compliance and Testing: The contractor must ensure that the

Portable System adheres to all relevant Army Aviation Regulations, including AR 95-1 and AR 70-62, as well as Federal Aviation Administration (FAA) requirements. Rigorous testing and validation must be conducted to confirm compliance and operational readiness. Any necessary coordination with the United States Army Aviation Systems Project Management Office (AS PMO) for approvals must be undertaken to ensure regulatory alignment.

4.2: Power: The Portable System shall be powered exclusively by batteries rated for use in aircraft, ensuring compliance with aviation safety standards, including Federal Aviation Administration (FAA) regulations and Army Aviation requirements. These batteries must be robust, reliable, and capable of operating under the demanding conditions of aerial missions, such as vibration, temperature fluctuations, and environmental exposure. The selection of batteries must prioritize safety, durability, and compatibility with the system’s operational needs.

4.2.1: Operational Duration: The batteries must provide sufficient power to operate the Portable System, including all integrated electronics and electrical components, continuously for a minimum of 4 hours. This operational duration ensures the system can support extended missions without requiring mid-operation battery replacement or recharging. The contractor must ensure that the battery capacity aligns with the power consumption of all system components, including the Shotover M2 camera, data transmission systems, and any auxiliary electronics.

4.2.2: Battery Condition Indicators: To enhance operational reliability, the system shall include battery condition indicators that monitor the voltage and health of each battery.