Event_37711_-_UPS_System_Repair_Services.pdf

REQUEST FOR PROPOSAL

PROJECT

Uninterruptible Power Supply System Repair

EVENT #37711

LOCATION

Camp San Luis Obispo

10 Sonoma Avenue Bldg. 872, San Luis Obispo, CA 93450

Q&A END DATE

January 14, 2026, at 12:00 PM.

BID DUE DATE

January 27, 2026, at 2:00 PM.

Issued January 12, 2026

BIDDERS MUST SUBMIT BID DOCUMENTS VIA EMAIL TO:

Bids@cmd.ca.gov

VENDORS MUST BE MANUFACTURER AUTHORIZED BY SCHNEIDER ELECTRIC

IN ORDER TO BID.

mailto:Bids@cmd.ca.gov

STATEMENT OF WORK

EXHIBIT A

Program Name: CSLO, DPW-J6 Program Address: 10 Sonoma Avenue Bldg. 872

Program City, Zip: San Luis Obispo, CA 93450

Author: David Gonzalez

Service Agreement

STATEMENT OF WORK (SOW)

SECTION 1: The Introduction

1.1 Project Title: CSLO Bldg. 872 Uninterrupted Power Supply (UPS) Repair Service

Project Overview & Purpose:

The California Military Department (CMD) requires a complete replacement and restoration of the Schneider Symmetra PX 60 kW Uninterruptible Power Supply (UPS) located in Building 872 at Camp San Luis Obispo. The existing UPS has exceeded its intended service life, is no longer providing the required battery backup to critical communications infrastructure and has been assessed by CMD Facilities Engineers as needing full internal component replacement to restore operational reliability. Replacement, rather than full system redesign, has been determined to be the most cost-effective and fiscally responsible course of action in alignment with CMD’s fiduciary obligations.

This UPS system supports a sensitive, mission-critical data environment serving the California National Guard J6 Directorate—responsible for Command, Control, Communications, and Computers (C4) operations, including information strategy, IT support, information assurance, and enterprise systems. Maintaining a fully functional UPS in Building 872 ensures continuous, reliable power for State and Federal network infrastructure, the Office of Emergency Services (OES) server environment, and related communications systems that enable readiness, mobilization, and support to civil authorities under the direction of the Governor of California.

This project is a direct investment in power-infrastructure resilience, supporting CMD’s commitment to continuity of operations, data integrity, and operational security. A fully mission-capable UPS is essential to compliance with governing regulations including AR 25-1, AR 500-3, DA PAM 25-1-2, NIST 800-53 (PE-11), and the NGCA J6 Physical and Environmental Protection Policy v1.1 (27 Sep 2024).

SECTION 2: Scope of Work

The California Military Department (CMD) requires the Contractor to provide all labor, materials, supervision, transportation, insurance, tools, and coordination necessary to remove and replace all internal components of the Schneider Symmetra PX 60 kW UPS located in Building 872 at Camp San Luis Obispo.

Only the existing cabinet frame, enclosure, and conduit infrastructure are to remain in place.

All other UPS assemblies—including batteries, power modules, control systems, and monitoring hardware—shall be replaced with new OEM-approved components meeting or exceeding manufacturer specifications.

2.1 Modular Battery Replacement: Contractor shall

2.1.1 Furnish and deliver Schneider WMBRS9-MB-T9B4 modular batteries (Quantity 9 × SYBT9-B4 or equivalent).

2.1.2 Verify model and quantity with CMD prior to shipment; coordinate delivery dates and access.

2.1.3 Remove and properly dispose of all depleted battery modules following Cal-OSHA and environmental safety standards.

2.1.4 Install, connect, and register new battery modules within the UPS software interface; perform firmware updates as required.

2.1.5 Provide CMD with recycling certificates from a CalRecycle-certified recycler within 14 business days from date of disposal or submitted concurrently with invoice.

2.2 Power Module Replacement: Contractor shall

2.2.1 Supply and install new modular power units, replacing all existing power supply modules, which may include, but are not limited to, one (1) Power Supply and nine

(9) batteries.

2.2.2 Utilize part number WMPRS6-MP2-106 or equivalent Schneider-authorized components.

2.2.3 Remove existing modules, verify phase alignment, and conduct post-installation load and efficiency tests.

2.2.4 Confirm full system output meets rated 60 kW capacity under simulated load.

2.3 Control and Intelligence Module Replacement: Contractor shall

2.3.1 Replace all intelligence modules, static switch assemblies, and related logic boards.

2.3.2 Install new display interface, network management card (NMC), and switchgear control board.

2.3.3 Use part number WUPGMBRS7X24-MB-00 or equivalent Schneider 7×24 upgrade component.

2.3.4 Configure and synchronize all control modules; test communication integrity and redundancy.

2.4 Monitoring and Battery Management Boards: Contractor shall

2.4.1 Replace all battery monitoring boards, temperature sensors, and interconnect wiring harnesses.

2.4.2 Calibrate monitoring data to ensure accurate voltage and thermal readings.

2.4.3 Validate correct data reporting to the UPS front-end and any connected network management system.

2.5 System Integration and Testing: Contractor shall

2.5.1 Following all component replacement, perform complete UPS reinitialization.

2.5.2 Verify operation of all subsystems, confirm runtime capacity, and document alarm thresholds.

2.5.3 Conduct full commissioning tests in the presence of CMD’s Inspector of Record, providing written verification of performance against manufacturer standards.

2.5.4 Submit a detailed post-installation report with measured results, serial numbers of new components, and confirmation of compliance.

2.6 Excluded Work

2.6.1 The following activities are expressly excluded from this Statement of Work and shall not be undertaken without prior written authorization from CMD:

2.6.2 Facility Electrical and Structural Alterations – No modifications to building service panels, conduit, wiring, or structure except where directly interfacing with the UPS cabinet.

2.6.3 Non-UPS Systems – No work on HVAC, lighting, unrelated electrical circuits, or network infrastructure.

2.6.4 IT and Software Configuration – Contractor will not modify or install CMD servers, applications, or network devices beyond UPS firmware.

2.6.5 Building Management or Alarm Systems – No connection to fire-suppression, security, or environmental control systems unless specified in writing.

2.6.6 Environmental Remediation or Hazardous-Material Abatement – Contractor will not perform remediation for asbestos, lead, or other hazardous materials.

2.6.7 Extended Storage or Logistics Beyond Project Scope – No long-term on-site storage;

all debris and packaging must be removed daily.

2.6.8 Any Task Not Identified in This SOW – Work not described herein is excluded.

2.7 Work Constraints and Requirements

2.7.1 Work shall be performed between 0800 and 1700 hours, Monday through Friday, excluding State holidays.

2.7.2 All Contractor personnel performing services for this contract must comply with

Cal-OSHA Title 8 Industrial Safety Orders Contractor shall provide the Contract Manager with the names of all personnel requiring site access at least 72 hours before arrival and shall promptly notify the Contract Manager of any additions or substitutions thereafter.

2.7.3 CMD will not provide tools, vehicles, or materials for contractor use.

2.7.4 The Contractor’s responsibility is limited to the UPS system and components defined in this Statement of Work.

2.8 Limitations:

2.8.1 The Program shall not provide any tools or vehicles for the performance of this work.

SECTION 3: Deliverables:

3.1 Modular Battery Replacement for existing Schneider Symmetra PX 60 kW.

3.1.1 The Contractor shall properly dispose of all materials and provide certification of proper disposal. For paper goods, put them in the locally supplied recycle containers. Any e-waste is to be disposed of with a Cal-Recycle certified recycler.

3.1.1.1 The Contractor shall provide certification of disposal from a certified recycler within 14 business days from the date of disposal or submitted with the invoice for service.

3.1.2 The Contractor shall provide a written report as to the functionality of the newly installed battery system within 24 hours of completion, reference Appendix B

3.2 Life Extension Advanced for Symmetra PX 60 kW Service.

3.2.1 The Contractor shall properly dispose of and recycle all materials and provide certification of proper disposal. For paper goods, place them in local supplied recycle containers. Any e-waste is to be disposed of with a Cal-Recycle certified recycler.

3.2.1.1 The Contractor shall provide certification of disposal from a certified recycler within 14 business days from the date of disposal or submitted with the invoice for service.

3.2.2 The Contractor shall provide a written report as to the functionality of the newly installed electronic controls system within 24 hours of completion, reference Appendix B

3.3 Acceptance Criteria

3.3.1 Inspector of Record shall perform a visual inspection of newly installed components, in conjunction with Appendix B validation.

3.3.2 The Service Provider shall physically demonstrate the controls work and test the controls with the Inspector of Record present and the designated Program representative.

3.3.3 The Contract Manager will review the work performed by the Contractor and issue either comments or formal approval within 72 hours following completion of the work.

3.4 Acceptance Process:

3.4.1 Upon delivery of each Deliverable, the Program will have five (5) business days to review and test it against the Acceptance Criteria. The Program must provide written notice of acceptance or rejection (with specific reasons based on the Acceptance Criteria) via email to the Service Provider's Contact Person within this period.

3.4.2 If rejected, the Service Provider will correct the issues within five (5) business days and resubmit for review. Acceptance is confirmed by written notice from the Program or by the Program failing to provide notice of rejection within the 5-day review period.

SECTION 4: The Timeline

4.1 Period of Performance: Starts at contract execution through 180 calendar days from executed contract

0¡8 Estimated Project Start Date: On or about two (2) weeks of contract award 0¡9 Estimated Project End Date: Within the 180-day Period of performance

4.4 Schedule / Milestones & Due Dates:

Project Schedule Table

Milestone/Phase Brief Description Key Action Dates Responsible Party

Project Kickoff Meeting

Discuss project goals, timeline, communication

On or about two (2) weeks of contract award

CM & Service Provider

Battery Installation Battery Installation Complete On or about four

(4) weeks post-award of contract

Service Provider

Deliverable 1 Due Submit Analysis Report On or about four

(4) weeks post-award of contract

Service Provider

Battery Installation Review Program feedback on Report due

On or about five (5) weeks post-award of contract

CM

Controls Replacement Controls Replacement

On or about four

(4) weeks post-award of contract

Service Provider

Deliverable 2 Due Submit Analysis Report On or about five (5) weeks post-award of contract

Service Provider

Controls Installation Review Program feedback on Report due

On or about six (6) weeks post-award of contract

CM

Final Project Delivery

Demonstration of system On or about six (6) weeks post-award of contract

Service Provider

Final Acceptance Program confirms project completion

On or about six (6) weeks post-award of contract

CM/J6

Representative

Section 5: Place and People

5.1 Where the Work Will Happen:

5.1.1 All work covered under this Statement of Work shall be performed at Camp San Luis

Obispo, located at 10 Sonoma Avenue, Building 872, San Luis Obispo, CA 93405.

5.1.2 Building 872 houses the CMD communications and data infrastructure supported by the UPS system. All installation, replacement, testing, and commissioning activities shall take place within the designated server room and associated electrical/UPS area inside this facility.

5.1.3 Equipment delivery, staging, and waste material removal shall occur through CMD-approved access points. The Contractor shall coordinate site entry, parking, material handling, and temporary storage locations in advance with the CMD Contract Manager. No work shall occur in adjacent buildings or unapproved areas without prior written authorization.

5.2 Program Personnel:

5.2.1 Contract Manager -MAJ David Ruiz

5.2.1.1 The Contract Manager will serve as the primary point of contact for scheduling, coordination, and access authorization.

5.2.1.2 Alternate Contract Manager: Ms. Valerie Hernandez

5.2.2 Inspector Of Record - David Gonzales

5.2.2.1 The Inspector of Record will oversee on-site verification, inspection, and acceptance testing.

5.2.3 The Contractor shall provide CMD with a complete list of assigned key personnel— including site supervisor(s), technician(s), and safety representative(s)—no later than the project kickoff meeting.

5.2.3.1 Any personnel changes during the contract period must be communicated to CMD in writing prior to arrival on site.

5.3 Program Obligations/Resources:

5.3.1 The CMD shall provide access during the identified work hours.

5.3.2 The Contractors staff shall adhere to the California Military Department’s minimum required Information Technology (IT) standards, guidelines, and policies. The Contractor and Contractors staff shall agree to CMD standards and policies. The following regulations, standards, guidelines, and policies serve as minimum criteria.

Acceptable Use Policy (AUP), including these policies referenced in the AUP:

Bring Your Own Device (BYOD) Policy.

Social Media Standard Operating Procedures (SOP).

Personal Use of Social Media Policy.

Artificial Intelligence (AI) Policy.

Network Access Policy.

CalGuard Privacy Policy Statement.

CMDI 9600.01 Anti-Harassment Prevention Policy.

State of California Drug Free Workplace.

Additional policies as adopted by the CMD.

5.3.3 Upon award, the CMD will provide the Contractor with all copies of these policies, and these policies shall be reviewed, signed, and returned to the CMD by all personnel working under this agreement within five (5) business days of contract start.

Section 6: Reporting & Communication

6.1 Progress Reports:

6.1.1 The Contractor shall provide Weekly Progress Meetings

6.2 Communication Plan:

https://hrmanual.calhr.ca.gov/Home/ManualItem/1/3101

6.2.1 Meeting to be held on site or via Video Conference.

6.2.1.1 Meetings shall be scheduled by the Contractor.

Section 7: Enclosures and Attachments

7.1 Attachments

7.1.1 Attachment A: Building 872 Server Room and UPS Drawings

7.1.2 Attachment B: Schneider Electric Symmetra PX 60 kW Functional / Operational Test

Checklist

7.1.3 Attachment C: Shipping Specifications

Glossary:

• SOW: Statement of Work (this document).

• Program: the party receiving the services (AKA the CMD)

• Contractor: the party performing the services.

• Deliverable: A specific output, result, or item that the Contractor agrees to produce and deliver to the Program as part of the project (e.g., a report, software feature, design files).

• Milestone: A significant point or event in the project timeline, often marking the completion of a major phase or deliverable.

• Acceptance Criteria: The specific, measurable conditions that a deliverable must meet to be formally accepted by the Program.

ATTACHMENT A

Building 872 Server Room and UPS Drawings

CLSO, DPW-J6

10 Sonoma Avenue Bldg. 872

San Luis Obispo, Ca. 93450

Author: David Gonzales

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ATTACHMENT B

Schneider Electric Symmetra PX 60 kW Functional /

Operational Test Checklist

CLSO, DPW-J6

10 Sonoma Avenue Bldg. 872

This checklist supplements the standard UPS functional test with Symmetra PX-specific steps. It ensures that all power, battery, and monitoring modules are fully operational prior to acceptance or re-commissioning.

1. Pre-Start / Safety & Environment

• ☐ Verify UPS room meets temperature, humidity, and ventilation requirements.

• ☐ Inspect UPS and battery frames for physical damage or obstructions.

• ☐ Ensure clearances, airflow, and environmental sensors are in specification.

• ☐ Confirm ground conductor and input breaker sizing meet design.

• ☐ Apply all required lockout/tagout and PPE procedures.

2. Installation & Wiring Verification

• ☐ Verify incoming voltage, phasing, and phase rotation match UPS specification.

• ☐ Confirm all power, control, and communication wiring terminations.

• ☐ Check labeling, physical positioning, and correct frame addressing.

• ☐ Verify battery frames are correctly cabled and ambient temperature is within limits.

• ☐ Tighten and torque check all major electrical connections.

3. Functional Tests / Start-Up Verification (General)

• ☐ Follow manufacturer’s start-up sequence and energize system per installation manual.

• ☐ Verify output voltage and waveform quality are within specification.

• ☐ Confirm battery voltage and system runtime values display correctly.

• ☐ Transfer load to/from static bypass to verify seamless transition.

• ☐ Simulate mains loss to confirm battery operation supports load.

• ☐ Validate maintenance and external bypass function.

• ☐ Confirm monitoring/network card (EcoStruxure or SNMP) communication.

• ☐ Verify PowerView display data accuracy.

3A. Symmetra PX-Specific Checks

• ☐ Confirm all Power Modules are fully seated and indicate 'Normal.'

• ☐ Verify Battery Modules evenly distributed and all report 'Ready.'

• ☐ Confirm N+1 or N+2 redundancy is recognized by system controller.

• ☐ Perform a battery self-test via PowerView.

• ☐ Observe and record input, output, and bypass readings on each phase.

• ☐ Verify automatic and manual static bypass operations function properly.

• ☐ Validate communication with external management platforms (InfraStruXure Manager /

EcoStruxure Gateway).

4. Indicators, Alarms & Monitoring

• ☐ Confirm all status LEDs and indicators display expected states.

• ☐ Check for active alarms or warnings and clear if resolved.

• ☐ Review event and alarm logs for new entries post-test.

• ☐ Verify SNMP or network management integration.

• ☐ Confirm PowerView date/time, system name, and IP address accuracy.

5. Battery & Maintenance Functionality

• ☐ Verify battery breaker and module relay operation.

• ☐ Inspect modules for corrosion, swelling, or leaks.

• ☐ Check per-frame voltage and temperature readings.

• ☐ Verify overall runtime meets load requirement.

• ☐ Inspect capacitors, fans, and filters for dust or wear.

6. Load & Output Verification

• ☐ Record input/output/bypass voltage, current, and frequency.

• ☐ Confirm balanced load across all three phases.

• ☐ Perform load bank or full-load test if applicable.

• ☐ Verify independent operation of Load Segments (Group 1 and Group 2).

• ☐ Record module current sharing values.

• ☐ Verify maintenance bypass panel interlock and labeling accuracy.

7. Documentation & Training

• ☐ Record baseline operational data (voltages, currents, temperatures, runtime).

• ☐ Document serial numbers of all Power Modules and Battery Modules.

• ☐ Provide operator training on control panel navigation and alarm handling.

• ☐ Sign-off by Field Service Engineer and Facility/Contract Manager.

8. Follow-Up / Corrective Actions

• ☐ Record any deficiencies, alarms, or deviations found.

• ☐ Assign responsibility for corrective actions.

• ☐ Schedule next preventive maintenance interval per Schneider guidance.

Reference Documents

- Symmetra PX 60 kW Installation & Operation Manual (Doc 990-1053E)

- Symmetra PX Maintenance Bypass Panel Installation Guide

- Schneider Electric Start-Up and Inspection Visit Service Guidelines

ATTACHMENT C

Shipping Specifications

CLSO, DPW-J6

10 Sonoma Avenue Bldg. 872

NO YES, Explain

Advance Delivery Notice Required

Yes, date notification

Loading Dock On-Site X

Lift Gate Required

Yes, no loading dock onsite

Inside Delivery (Check Yes or No. If YES, fill out 1-6 below)

1. Will entry permit 48x40 pallet? If NO, then Depalletize.

X

2. Depalletize: Remove from pallet?

Yes

3. Is delivery beyond 1st fl/lobby? Please specify.

X

4. Freight Elevator: Capacity? X

5. Obstructions (Pathway, stairs, single doorways, or carpet)?

Yes, stairs through double doors

6. Is protective floor covering required (How many ft)?

X

Pallet Jack Required X

After Hours Delivery Required X

Requested Ship Date (Based on availability)

Yes, ASAP

Is There Adequate Storage On-Site? If you are unable to store the equipment, an additional charge may apply.

Yes

Truck Restrictions (Size, type) X

Certificate of Insurance Required For carrier (if required, please send sample COI to complete processing.)

X Proof of drivers license, vehicle insurance, and registration

Union Labor Required (Additional fee may apply)

X

Security Requirements (please specify) X Supervision provided by J6 Staff

Page 1 of 8 April 2025 rev.

SECTION 1

REQUEST FOR PROPOSAL

1-01. The State of California Military Department shall accept proposals until 2:00PM on January 27, 2026 from qualified proposers offering to provide equipment, materials, labor, licenses, bonds and insurance required for the Uninterruptible Power Supply (UPS) Repair in Camp San Luis Obispo, CA, in accordance with the terms and conditions, and requirements of this Request for Proposal (RFP).

All questions regarding this RFP must be submitted in writing to Ash Erickson at bids@cmd.ca.gov no later than 10:00AM on January 14, 2026. If an addendum is necessary it will be issued prior to January 15, 2026 at 2:00PM.

a. Basis of award of this contract will be the lowest responsive proposal from a qualified, responsible contractor.

b. In the event of a tie between two proposals, the Military Department Contracting Officer shall conduct a coin toss to determine award. The coin toss shall be witnessed by a minimum of two personnel from the Purchasing and Contracting Branch.

c. Proposers are not required to visit the worksite. Contractors are responsible for satisfying themselves as to the local conditions, to accurately measure area and insure the actual area of work for the preparation of their bid. Contractors providing a proposal without visiting the worksite, do so at their own risk. Contractors can schedule a worksite visit by contacting Ash Erickson at bids@cmd.ca.gov.

1-02. The State is seeking a single proposal, not to exceed, to be inclusive of all contract's costs involved in performing the full scope of this service.

a. Proposal MUST be submitted for the entire work described therein. Any deviation from the specification will not be considered and will be cause for rejection of your proposal.

b. The Military Department reserves the right to reject any or all proposals.

1-03. Contractor shall provide qualified and trained personnel during the contract period. Personnel skilled in the work to be done shall execute in a careful, neat, proficient manner, and in compliance with acceptable trade practices.

a. Specific schedule and definition of level of service will be found in the Technical Specifications of this RFP.

b. All services called for in this RFP and the resulting contract will be performed in accordance with the specific requirements and schedule of performance found in the technical specifications.

c. Costs of developing and submitting proposals are entirely the responsibility of the firm and shall not be chargeable to or paid by the State of California.

d. The Prime Contractor shall self-perform on the site with its own organization, work equivalent to at least twenty percent (20%) of the total amount of work to be performed under the contract. The Prime Contractor shall provide at all times sufficient competent labor, materials, and equipment to properly carry on the work and to ensure completion within the time agreed.

1-04. Questions regarding this RFP, worksite conditions, and/or contractor responsibilities shall be directed as follows: Please email CA Military Department personnel who initiated this solicitation (Ash Erickson at bids@cmd.ca.gov) between 8:00 am and 3:00 p.m. Monday through Friday.

1-05. The use of the proposal forms provided in this RFP is mandatory (or a xerox copy of the attached forms).

1-06. Withholding on Independent Contractors doing business with the State:

a. Pursuant to California Revenue and Taxation Code Section 18806.1, independent contractors may be subject to one (1) percent State Income Tax Withholding.

Page 2 of 8 April 2025 rev.

b. An independent contractor as defined in the Black's Law Dictionary is: "one who, in the exercise of independent employment, contracts to do a piece of work according to their own methods and is subject to their employer's control only as to the end product or final result of work."

1-09. Contract Standard Clauses - Contractor awarded a contact pursuant to this RFP will be required to sign contract documents containing the following provisions:

a. The Contractor agrees to indemnify and save harmless the Military Department, the State, its officers, agents and employees from any and all claims and losses accruing or resulting to any and all contractors, subcontractors, material men, laborers and any other person, firm or corporation furnishing or supplying work, services, materials or supplies in connection with the performance of this contract, and from any and all claims and losses accruing or resulting to any person, firm or corporation who may be injured or damaged by the contractor in the performance of this contract.

b. The Contractor, and the agents and employees of Contractor, in the performance of this agreement, shall act in an independent capacity and not as officers or employees or agents of the State of California.

c. The State may terminate this agreement and be relieved of the payment of and consideration to the Contractor should Contractor fail to perform the covenants herein contained at the time and in the manner herein provided. In the event of such termination the State may precede with the work in any manner deemed proper by the State. The cost to the State shall be deducted from any sum due the contractor under this agreement and the balance, if any, shall be paid the Contractor upon demand.

d. Without the written consent of the State, This agreement is not assignable by Contractor either in whole or in part.

e. Time is of the essence in this agreement.

f. No alteration or variation of the terms of this contract shall be valid unless made in writing and signed by the parties hereto, and no oral understanding or agreement not incorporated herein, shall be binding on any of the parties hereto.

g. The consideration to be paid Contractor, as provided herein, shall be in compensation for all of Contractor's expenses incurred in the performance hereof, including travel and per diem, unless otherwise expressly provided.

h. Contractor swears under penalty of perjury that no more than one final unappealable finding of contempt of court by a Federal Court has been issued against the Contractor within the immediately preceding two-year period because of the Contractor's failure to comply with an order of the National Labor Relations Board.

i. This contract may be amended during the period of contract performance, subject to the mutual agreement of parties.

j. This contract shall be subject to and construed in accordance with the laws of the State of California, whether or not specifically cited herein (including but not limited to Government Code § 927).

k. This agreement contains all the terms and conditions agreed to by all parties. No other understanding, oral or otherwise, regarding the subject matter of this agreement, shall be deemed to exist or to bind any of the parties hereto.

l. The contractor agrees to recognize the mandatory standards and policies relating to the energy efficiency in the

State Energy Conservation Plan Title 23, California Code of Regulations, as required by the U.S. Energy Policy and Conservation Act (Public Law 94-165).

m. Contractor shall not enter into any subcontracts for the performance of the principle services to be rendered under this agreement without the express consent in writing of the State. Any subcontractors authorized to provide such services MUST meet and comply with all requirements set forth in this agreement.

Page 3 of 8 April 2025 rev.

n. All Contracting parties shall be subject to the examination and audit of the Auditor General for a period of three years after final payment under the contract (Government Code Section 10532) should the contract amount exceed $10,000.

o. Contractor agrees that the Military Department or its delegatee will have the right to review, obtain, and copy all records pertaining to performance of the contract. Contractor agrees to provide the Military Department with any relevant information requested and shall permit the Military Department access to its premises, upon reasonable notice, during normal business hours for the purpose of interviewing employees and inspecting and copying such books, records, accounts, and other material that may be relevant to a matter under investigation for the purpose of determining compliance with Public Contract Code Section 10115 et. seq. and Title 2, California Code of Regulations, Section 1896.60 et. seq. and for the purpose of determining compliance with the State requirements for M/WBE and DVBE. Contractor further agrees to maintain such records for a period of three (3) years after final payment under the contract.

p. This agreement is valid and enforceable only if sufficient funds are made available by the Budget Act for each

Fiscal Year of this agreement for the purposes of this contract. This contract is further subject to any additional restrictions, limitations, or conditions enacted by the Legislature and contained in the above Budget Bills or any statute enacted by the Legislature which may effect the provisions, terms, or funding of this or any subsidiary contract in any manner.

1-10. Cancellation, Modification, and Waiver: The Military Department reserves the right to cancel or modify this RFP, in whole or in part. The Military Department may reject any or all proposals for cause, and may waive any immaterial deviation or defect in a proposal. The Military Department's waiver of a deviation or defect shall in no way modify the IFB documents, or excuse the contractor from full compliance with the RFP specifications if awarded the contract.

1-11. Drug-Free Workplace Certification: Senate Bill 1120, Chapter 1170, Statutes of 1990, requires state contractors to maintain a "drug-free workplace".

a. Every contractor MUST comply with the following:

(1) Certify that the individual or organization "will provide a drug-free workplace" (Government Code Section 83355).

(2) Publish a statement notifying employees that company policy prohibits specified activities involving controlled substances, and defining actions to be taken for violating the policy (Government Code Section 8355(a)).

(3) Establish a drug-free awareness program to inform employees about specified topics (Government

Code Section 8355 (b)).

(4) Provide the drug-free statement to each employee working on a state contract and require that these employees agree to abide by the terms of the statement (Government Code Section 8355(c)).

a. A state agency may cancel a contract if it finds that the contractor has falsely certified a drug-free workplace or failed to fulfill the requirements defined in Government Code Section 8355(a) thru (c). Every month the Department of General Services is required to publish a list of individuals and organizations whose contracts have been canceled; this list will appear in the State Contracts Register. State agencies are forbidden to contract with, or award to, individuals or organizations appearing on this list.

1-12. The California Taxpayer and Shareholder Protection Act of 2003, Public Contract Code section 10286, et seq., which prohibits state agencies from contracting with expatriate companies, unless they satisfy minimum requirements related to shareholder rights, or obtain a waiver, effective April 1, 2004. An expatriate company is a United States company that has moved, in name and on paper only, to a tax haven country (typically Bermuda or the Bahamas) and has no substantial business activities in the country of reincorporation.

1-13. Antitrust Claims (GC §§ 4552, 4553 & 4554) are hereby incorporated by reference and made part of this solicitation as if attached hereto. This provision can be viewed on the DGS/OLS website http://www.dgs.ca.gov/pd/Home.aspx http://www.dgs.ca.gov/pd/Home.aspx

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1-14. TACPA Preference, if applicable (GC § 4530, et seq. and 2 CCR § 189.30) is hereby incorporated by reference and made part of this solicitation as if attached hereto. Contact DGS/Dispute Resolution/Preference Program Section for information on TACPA at (916) 375-4604 or (916) 375-4600.

1-15. Loss Leader Provisions (PCC § 10344) are hereby incorporated by reference and made part of this solicitation as if attached hereto.

1-16. Iran Contracting Act Certification (PCC § 2202) are hereby incorporated by reference and made part of this solicitation as if attached hereto.

1-17. General Provisions (DGS PD 403-ITGP) Non-Cloud IT, Effective 02/20/2025 https://www.dgs.ca.gov/-/media/Divisions/PD/Acquisitions/Solicitation-Document-Attachments/IT-General- Provisions-NonCloud-DGS-PD-403ITGP-Revised-02202025.pdf

1-18. General Provisions (DGS PD 402-ITGP) Cloud IT – Software as a Service (SaaS), Effective 02/20/2025 https://www.dgs.ca.gov/-/media/Divisions/PD/Acquisitions/Solicitation-Document-Attachments/IT-General- Provisions-Cloud-DGS-PD-402ITGP-Revised-02202025.pdf

1-19. In the event of a precise tie, the CA Military Department will utilize a coin toss, observed by witnesses documented in the procurement file. In the event of a precise tie between two SB supplies in which one is also a DVBE, the award shall go to the SB that is also a DVBE. It is unlawful for any person engaged in business within this state to sell or use any article or product as a “loss leader” as defined in §17030 of the Business and Professions Code.

A five percent (5%) bid preference is available to a non-small business claiming twenty-five percent (25%) California certified small business subcontractor participation. If claiming the non-small business subcontractor preference, the bid response must include a list of the small business(as) with which you commit to subcontract in an amount of at least twenty-five percent (25%) of the net bid price with one of more California certified small businesses. Each listed certified small business must perform a “commercially useful function” in the performance of the contract as defined in Government Code Section 14837(d)(4).

The required list of California certified small business subcontracts must be attached to the bid response and must include the following: 1) subcontractor name, 2) address, 3) phone number, 4) a description of the work to be performed and/or products supplied, 5) and the dollar amount or percentage of the net bid price (as specified in the solicitation) per subcontractor. Bidders claiming the five percent (5%) preference must commit to subcontract at least twenty-five percent (25%) of the net bid price with one or more California certified small businesses.

Completed certification applications and required support documents must be submitted to the office of Small Business and DVBE Certification (OSDC) no later than 5:00 p.m. on the bid due date, and the OSDC must be able to approve the application as submitted. Questions regarding certification should be directed to the OSDC at (916) 375-4940. The DVBE Participation Program Requirements have been waived for this solicitation.

1-20. Mandatory GenAI Notification Clause - The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

Bidder / Offeror must notify the State in writing if it: (1) intends to provide GenAI as a deliverable to the State; or (2), intends to utilize GenAI, including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts: (i) functionality of a State system, (ii) risk to the State, or (iii) Contract performance. For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) § 4986.2 Definitions for GenAI.

Failure to report GenAI to the State may result in disqualification. The State reserves the right to seek any and all relief to which it may be entitled to as a result of such non-disclosure.

Upon notification by a Bidder / Offeror of GenAI as required, the State reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the State.

https://www.dgs.ca.gov/-/media/Divisions/PD/Acquisitions/Solicitation-Document-Attachments/IT-General-Provisions-NonCloud-DGS-PD-403ITGP-Revised-02202025.pdf https://www.dgs.ca.gov/-/media/Divisions/PD/Acquisitions/Solicitation-Document-Attachments/IT-General-Provisions-NonCloud-DGS-PD-403ITGP-Revised-02202025.pdf https://www.dgs.ca.gov/-/media/Divisions/PD/Acquisitions/Solicitation-Document-Attachments/IT-General-Provisions-Cloud-DGS-PD-402ITGP-Revised-02202025.pdf https://www.dgs.ca.gov/-/media/Divisions/PD/Acquisitions/Solicitation-Document-Attachments/IT-General-Provisions-Cloud-DGS-PD-402ITGP-Revised-02202025.pdf

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Government Code 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.

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PROPOSAL FORM

Uninterruptible Power Supply (UPS) Repair Camp San Luis Obispo, CA

TO: THE MILITARY DEPARTMENT

STATE OF CALIFORNIA

The undersigned hereby proposes and agrees to furnish all labor, materials and equipment necessary for the to perform Uninterruptible Power Supply (UPS) Repair at Camp San Luis Obispo, California in accordance with the attached specifications for the total amount not to exceed:

($ ) dollars.

The foregoing figure includes the cost of bonds, insurance, sales tax, and every other item of expense incident to the contract. Contractor shall provide the following cost breakdown:

Type of Service Service Charge Total

UPS System Repair per Statement of Work $ x 1 = $ Total Cost = $

The Prime Contractor shall self-perform on the site (trade work) with its own organization, work equivalent to at least twenty percent (20%) of the total amount of work to be performed under the contract. The Prime Contractor shall provide at all times sufficient competent labor, materials, and equipment to properly carry on the work and to ensure completion within the time agreed.

The prospective contractor's signature affixed here below and dated shall constitute a certification under the penalty of perjury, under the laws of the State of California, that all information provided by the contractor/vendor, is true and correct as written.

Failure to sign this proposal form may be cause for the rejection of your firm’s quote. Vendor’s original signature is required.

STATUS OF FIRM:

NAME OF COMPANY/FIRM: DATE:

FEDERAL ID NUMBER:

COMPANY COMPLETE PHYSICAL AND E-

MAIL ADDRESS:

SB/DVBE NUMBER:

LICENSE NUMBER:

DATE LICENSE EXPIRES: CLASS OF LICENSE:

PRINTED SIGNATURE BLOCK:

SIGNATURE OF COMPANY

REPRESENTATIVE:

TELEPHONE NUMBER:

STATUS OF FIRM must be given, whether an individual, partnership, or corporation. If partnership, list full names of partners, if firm is a corporation, identify the state in which incorporated and provide State of California Corporate Identification Number as issued by the Office of the Secretary of State for California. Firms bidding, as corporations must be registered with and in good standing with the Secretary of State’s Office at the time of the bid opening.

Proposals must be signed by the vendor or representative of the vendor who has authority to sign contracts binding upon the vendor. Corporate Identification Numbers shall be verified.

STATEMENT OF COMPLIANCE APPLICABLE TO CONTRACTS OF $5,000 OR MORE: The prospective contractor's

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signature affixed hereto and dated shall constitute a certification under the penalty of perjury under the laws of the State of California that the vendor has, unless exempted, complied with the nondiscrimination program requirements of Government Code Section 12990 and Title 2, California Code of Regulations, Section 8103.

CONTRACTOR/OFFEROR SIGNATURE DATE

PROPOSED LIST OF SUBCONTRACTORS

Listed hereinafter are the names, addresses, and license numbers of all subcontractors who will be employed and the segregation of the work which each will perform if the contract is awarded to this firm. In case more than one subcontractor is named for the same segregation, state the portion that each will perform. Failure to list all required information may be cause for the rejection of your quote.

SUBCONTRACTOR ADDRESS TYPE OF WORK LICENSE NUMBER

Contractor agrees to pay not less than the minimum rates of pay for laborers, workmen and mechanics employed by him on the work in accordance with the schedule set forth in the specifications herein, and further agrees that each subcontractor engaged by him shall similarly pay not less than said rates of pay to all laborers, workmen and mechanics employed by said subcontractor on the work.

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CHECKLIST OF FORMS

Uninterruptible Power Supply (UPS) Repair Camp San Luis Obispo, CA

CHECKLIST OF FORMS TO BE RETURNED WITH PROPOSAL

SUBMIT ONE COPY OF THE ORIGINAL PROPOSAL FORM

FORM DESCRIPTION RETURNED WITH

PROPOSAL?

(Yes/No)

PROPOSAL

FORM

PROPOSAL, STATEMENT OF COMPLIANCE (COMPLETED AND

SIGNED)

STD 204 PAYEE DATA RECORD (AWARDEE MUST PROVIDE

SUBCONTRACTORS STD 204s AS WELL)

GSPD-05-105 BIDDER DECLARATION

STD 843 DISABLED VETERAN BUSINESS ENTERPRISE DECLARATIONS

(REQUIRED FOR CERTIFIED DISABLED VETERAN BUSINESS

ENTERPRISES ONLY)

DARFUR CONTRACTING ACT

CONTRACTOR CERTIFICATION CLAUSES

CALRECYCLE 074

PROOF OF MANUFACTURER AUTHORIZATION

NOTE: ALL OF THE ABOVE DOCUMENTS REQUIRED AND MUST BE SUBMITTED WITH THE

PROPOSAL AND SIGNED. FAILURE TO DO SO MAY DEEM YOUR PROPOSAL TO BE NON-RESPONSIVE AND MAY BE CAUSE FOR BID REJECTION. SUBMIT ONE COPY OF THE ORIGINAL PROPOSAL FORM.

NOTE: ALL OF THE BELOW DOCUMENTS ARE OPTIONAL AND ARE NOT REQUIRED TO BE

SUBMITTED WITH THE PROPOSAL.

FORM DESCRIPTION RETURNED WITH

PROPOSAL?

(Yes/No)

GSPD 802 VOLUNTARY STATISTICAL DATA SHEET

STATE OF CALIFORNIA – DEPARTMENT OF FINANCE

PAYEE DATA RECORD

(Required when receiving payment from the State of California in lieu of IRS W-9 or W-7) STD 204 (Rev. 03/2021)

Section 1 – Payee Information NAME (This is required. Do not leave this line blank. Must match the payee’s federal tax return)

BUSINESS NAME, DBA NAME or DISREGARDED SINGLE MEMBER LLC NAME (If different from above)

MAILING ADDRESS (number, street, apt. or suite no.) (See instructions on Page 2)

CITY, STATE, ZIP CODE E-MAIL ADDRESS

Section 2 – Entity Type Check one (1) box only that matches the entity type of the Payee listed in Section 1 above. (See instructions on page 2)

CORPORATION (see instructions on page 2)SOLE PROPRIETOR / INDIVIDUAL MEDICAL (e.g., dentistry, chiropractic, etc.)SINGLE MEMBER LLC Disregarded Entity owned by an individual

PARTNERSHIP

ESTATE OR TRUST

LEGAL (e.g., attorney services)

EXEMPT (e.g., nonprofit)

ALL OTHERS

Section 3 – Tax Identification Number Enter your Tax Identification Number (TIN) in the appropriate box. The TIN must match the name given in Section 1 of this form. Do not provide more than one (1) TIN.

The TIN is a 9-digit number. Note: Payment will not be processed without a TIN.

For Individuals, enter SSN.

If you are a Resident Alien, and you do not have and are not eligible to get an SSN, enter your ITIN.

Grantor Trusts (such as a Revocable Living Trust while the grantors are alive) may not have a separate FEIN. Those trusts must enter the individual grantor’s SSN.

For Sole Proprietor or Single Member LLC (disregarded entity), in which the sole member is an individual, enter SSN (ITIN if applicable) or FEIN (FTB prefers SSN).

For Single Member LLC (disregarded entity), in which the sole member is a business entity, enter the owner entity’s FEIN. Do not use the disregarded entity’s FEIN.

For all other entities including LLC that is taxed as a corporation or partnership, estates/trusts (with FEINs), enter the entity’s FEIN.

Social Security Number (SSN) or Individual Tax Identification Number (ITIN)

OR

Federal Employer Identification Number

(FEIN)

Section 4 – Payee Residency Status (See instructions)

CALIFORNIA RESIDENT – Qualified to do business in California or maintains a permanent place of business in California.

CALIFORNIA NONRESIDENT – Payments to nonresidents for services may be subject to state income tax withholding.

No services performed in California

Copy of Franchise Tax Board waiver of state withholding is attached.

Section 5 – Certification I hereby certify under penalty of perjury that the information provided on this document is true and correct.

Should my residency status change, I will promptly notify the state agency below.

NAME OF AUTHORIZED PAYEE REPRESENTATIVE TITLE E-MAIL ADDRESS

SIGNATURE DATE TELEPHONE (include area code)

Section 6 – Paying State Agency Please return completed form to:

STATE AGENCY/DEPARTMENT OFFICE UNIT/SECTION

MAILING ADDRESS FAX TELEPHONE (include area code)

CITY STATE ZIP CODE E-MAIL ADDRESS

Print Form Reset Form

STATE OF CALIFORNIA – DEPARTMENT OF FINANCE

PAYEE DATA RECORD

(Required when receiving payment from the State of California in lieu of IRS W-9 or W-7) STD 204 (Rev. 03/2021)

GENERAL INSTRUCTIONS

Type or print the information on the Payee Data Record, STD 204 form. Sign, date, and return to the state agency/department office address shown in Section 6.

Prompt return of this fully completed form will prevent delays when processing payments.

Information provided in this form will be used by California state agencies/departments to prepare Information Returns (Form1099).

NOTE: Completion of this form is optional for Government entities, i.e. federal, state, local, and special districts.

A completed Payee Data Record, STD 204 form, is required for all payees (non-governmental entities or individuals) entering into a transaction that may lead to a payment from the state. Each state agency requires a completed, signed, and dated STD 204 on file; therefore, it is possible for you to receive this form from multiple state agencies with which you do business.

Payees who do not wish to complete the STD 204 may elect not to do business with the state. If the payee does not complete the STD 204 and the required payee data is not otherwise provided, payment may be reduced for federal and state backup withholding. Amounts reported on Information Returns (Form 1099) are in accordance with the Internal Revenue Code (IRC) and the California Revenue and Taxation Code (R&TC).

Section 1 – Payee Information Name – Enter the name that appears on the payee's federal tax return. The name provided shall be the tax liable party and is subject to IRS TIN matching (when applicable).

Sole Proprietor/Individual/Revocable Trusts – enter the name shown on your federal tax return.

Single Member Limited Liability Companies (LLCs) that is disregarded as an entity separate from its owner for federal tax purposes - enter the name of the individual or business entity that is tax liable for the business in section 1. Enter the DBA, LLC name, trade, or fictitious name under Business Name.

Note: for the State of California tax purposes, a Single Member LLC is not disregarded from its owner, even if they may be disregarded at the Federal level.

Partnerships, Estates/Trusts, or Corporations – enter the entity name as shown on the entity’s federal tax return. The name provided in Section 1 must match to the TIN provided in section 3. Enter any DBA, trade, or fictitious business names under Business Name.

Business Name – Enter the business name, DBA name, trade or fictitious name, or disregarded LLC name.

Mailing Address – The mailing address is the address where the payee will receive information returns. Use form STD 205, Payee Data Record Supplement to provide a remittance address if different from the mailing address for information returns, or make subsequent changes to the remittance address.

Section 2 – Entity Type If the Payee in Section 1 is a(n)… THEN Select the Box for…

Grantor (Revocable Living) Trust disregarded for federal tax purposes Sole Proprietor/Individual Limited Liability Company (LLC) owned by an individual and is disregarded for federal tax purposes Single Member LLC-owned by an individual Partnerships Limited Liability Partnerships (LLP) and, LLC treated as a Partnership Partnerships Estate Trust (other than disregarded Grantor Trust) Estate or Trust Corporation that is medical in nature (e.g., medical and healthcare services, physician care, nursery care, dentistry, etc. LLC that is to be taxed like a Corporation and is medical in nature

Corporation-Medical

Corporation that is legal in nature (e.g.,…